COAT-ARM Hastings District Council

 

Civic Administration Building

Lyndon Road East, Hastings 4156

Phone:  (06) 871 5000

Fax:  (06) 871 5100

www.hastingsdc.govt.nz

 

 

 

 

 

OPEN

 

M I N U T E S

 

 

 

 

Hastings District Rural Community Board

 

 

 

Meeting Date:

Monday, 29 May 2017

 


CG-14-26-00018                                                                         1

Minutes of a Meeting of the Hastings District Rural Community Board

held on 29 May 2017 at 2.00pm

 

Table of Contents

 

Item                                                                                    Page No.

 

1.         Apologies  1

2.         Conflicts of Interest 1

3.         Confirmation of Minutes  1

4.         Annual Plan Submissions 2017/18  1

5.         Rural Transportation Programme Update 29 May 2017  4

6.         Bridge Update  4

7.         Fire and Emergency New Zealand Bill - Transitional Arrangements  4

8.         Additional Business Items  5

9.         Extraordinary Business Items  5

 

 


CG-14-26-00018                                                                         1

 

HASTINGS DISTRICT COUNCIL

 

MINUTES OF A MEETING OF THE Hastings District Rural Community Board HELD IN THE LANDMARKS ROOM, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON

 Monday, 29 May 2017 AT 2.00pm

 

 

Present:                          Chair: Mr P Kay

Mr N Dawson and Mr M Lester

Councillor Lyons

 

IN ATTENDANCE:             Chief Executive (Mr R McLeod)

Group Manager: Asset Management (Mr C Thew)

Chief Financial Officer: (Mr  B Allan)

Transportation Manager (Mr J Pannu)

Transportation Operations Manager (Mr L Glock)

Team Leader Emergency Management (Mr T Mitchell)

Bridge Engineer (Ms A Illeperu)

Strategy Manager (Mr L Verhoeven)

Parks and Property Services Manager (Mr Hosford)

Committee Secretary (Mrs C Hunt)

 

AS REQUIRED:                  Mr Martin Bates (Submission No. 98)

 

 

1.         Apologies

 

That apologies for absence from Councillor Kerr and Ms Maxwell be accepted.

   

2.         Conflicts of Interest

There were no declarations of conflicts of interest.

 

3.         Confirmation of Minutes

 

Mr Lester/Mr Dawson

That the minutes of the Hastings District Rural Community Board held Monday 27 February 2017 be confirmed as a true and correct record and be adopted.

CARRIED 

 

4.

Annual Plan Submissions 2017/18

(Document 17/433)

 

 

The Strategy Manager, Mr Verhoeven advised that the purpose of the report was to inform the Board on the following submissions received to the 2017/18 Annual Plan that had a rural focus.

 

 

Submission No. 98 – Martin Bates spoke to his submission and sought funding of $350,000 for the refurbishment of Te Awanga Community Hall.  Mr Bates advised that it was his understanding that the Te Awanga Hall was listed under the ownership of the Council. 

 

In regard to the ownership of the Te Awanga Hall the Parks and Property Services Manager, Mr Hosford advised that ownership did not sit with Council, but rather the local community (Te Awanga Progressive Association).  This meant that the hall was not maintained by Council under its Building Asset Management Plan, but rather by the local hall committee. 

 

The Board requested officers to clarify matters such as ownership and the status of financial provision for a new toilet prior to the Council meeting.

 

 

The Board supported the officer’s comments that Council consider this request alongside other priorities as part of the up-coming LTP formulation.  Also, as the funding request was substantial, the applicants should be encouraged to apply to other community funding options to reduce the impact on ratepayers.

 

 

Written Submission No. 50 – David Allan, Guthrie Smith Trust sought funding and support for capital projects to open the property more widely and safely to the public on a free-of-charge basis.  Funding of approximately $120,000 for the installation of a two toilet facility, a barbecue shelter offering all weather protection and signage to assist visitors in accessing the park.

 

 

The Board supported the Officer’s comments that Council consider this request alongside other priorities as part of the up-coming LTP formulation.

 

 

Written Submission No. 86 – Harvey Burgess, Bay View Community Charitable Trust sought funding for the installation of four kitset picnic tables in the Whirinaki and Tangioio district.

 

 

The Board supported the Officer’s comments and allocation of $6,000 from the existing Parks New Works budget to assist in the installation of picnic tables at Whirinaki.

 

 

Written Submission No. 101 – Phil Jones, Maraekakaho School sought funding for the development of a sandpit and outside learning environment for the school and community.  The school has raised $18,000 towards this project through fundraising.

 

The Board were broadly supportive of the request but considered that a wider look at play facilities in the rural area was required and should be brought to Council for consideration alongside other priorities as part of the up-coming LTP formulation.   

 

 

Written Submission No. 116 – Federated Farmers recommends a rates postponement policy for farms that have experienced an increase in value disproportionate to other comparable properties as a result of coastal or potential subdivision factors.

 

It was noted that an application for postponement of rates could be made under the current remission policy under Extreme Financial Hardship for non-residential land, if the ratepayers ability to pay rates was being affected.  Each case was treated on a case by case basis, with rates being postponed and not written off under this section of the policy.

 

The Board supported the Officer’s Comments in regard to the issues raised, and considered there was no need for any further policy response from Council.

 

 

Written Submission No. 118)  - Charlie Bogard sought funding for signage and information boards in Maraekakaho.

 

 

The Board supported the Officer’s comments in regard to the Maraekakaho community requests and noted there are funds allocated in 2017/18 to assist in these requests under the gateways funding initiative.  Officers would work with community representatives to deliver an appropriate local area response, and account for other works happening in the area such as the NZTA road alignment.

 

 

 

Mr Lester/Councillor Lyons

A)        That the report of the Strategy Manager titled Annual Plan Submissions 2017/18 dated 29/05/2017 be received.

B)           That the Hastings District Rural Community Board provided the following feedback on submissions:

 

·         Submission Nos. 50, 98 and 101 be considered alongside other priorities as part of the up-coming LTP formulation.

 

·         Submission No. 86 recommend that the allocation of $6000 from the existing parks new works budget to assist in the installation of picnic tables at Whirinaki be approved.

 

·         Submission No. 116 agreed with the Officer comments, and considered there was no need for any further policy response from Council.

 

·         Submission 118 agreed with the Officer’s approach to work with community representatives in regard to signage at Maraekakaho.

 

C)        That the following submissions on rural matters be received:

 

·         David Allan (50)

·         Harvey Burgess (86)

·         Martin Bates (98)

·         Phil Jones (101)

·         Federated Farmers (116)

·         Charlie Bogard (118)

CARRIED

 

 

5.

Rural Transportation Programme Update 29 May 2017

(Document 17/453)

 

 

The Transportation Operations Manager, Mr Glock tabled information (CG-14-26-00019, CG-14-26-00020, CG-14-26-00021, CG-14-26-00022 and CG-14-26-00023) on the flood damage claim as a result of Cyclone Cook on 13 April 2017.  The cost of the cyclone events of April 2017 was $497,977.19.

 

 

Councillor Lyons/Mr Dawson

A)        That the report of the Transportation Operations Manager titled Rural Transportation Programme Update 29 May 2017 dated 29/05/2017 be received.

B)        That the local share shortfall of $103,083.78 be approved from the Rural Flood Emergency Event Reserve.

CARRIED 

 

________________________

 

The meeting adjourned at 3.10pm for afternoon tea

 and reconvened at 3.20pm.

______________________

6.

Bridge Update

(Document 17/458)

 

 

The Bridge Engineer, Ms Ileperuma updated the Rural Community Board regarding bridge works and studies that had been completed to date.

 

 

Mr Lester/Mr Dawson

A)        That the report of the Bridge Engineer titled Bridge Update dated 29/05/2017 be received.

CARRIED 

 

 

7.

Fire and Emergency New Zealand Bill - Transitional Arrangements

(Document 17/466)

 

 

The Team Leader Emergency Management, Mr Mitchell spoke to the report on arrangements for the access to Rural Fire Response Assets for Fire & Emergency New Zealand (FENZ) after 30 June 2017.

 

As a consequence of the FENZ legislation the HDC volunteers would become FENZ volunteers and the legislative intent was for the assets to be available and at some point transferred to FENZ or dispensed with.

 

The FENZ legislation ensured that “response assets acquired substantially through fund-raising or community donations should be allowed to be retained by the community that made the greatest contribution towards the acquisition of those assets.”

 

It was noted at the meeting that a function would be held on 21 June 2017 at the Havelock North Function Centre for the Rural Fire Volunteers in appreciation of their work during the summer fires.

 

Councillor Lyons/Mr Lester

A)        That the report of the Executive Advisor/Manager: Office of the Chief Executive titled Fire and Emergency New Zealand Bill - Transitional Arrangements dated 29/05/2017 be received.

B)        That the Rural Community Board recommend to Council:

i.   That the Licence to Use Response Assets by Fire and Emergency New Zealand be accepted  AND

ii.  That the Council delegate to the Chief Executive authority to agree and set appropriate charges for the use of Assets by Fire and Emergency New Zealand noting that except in the case of the Heretaunga Fire Shed no usage charges for buildings or land will be required.

C)        That Officers report further as to the disposal of any response assets (excluding consumables and equipment) to Fire and Emergency New Zealand.

With the reasons for this decision being that the objective of the decision will contribute to meeting the current and future needs of communities for good quality fire and emergency response in a way that is most cost-effective for households and business by:

i)          Ensuring the ongoing use and maintenance of Rural Fire assets is appropriately provided for.

CARRIED

 

8.         Additional Business Items

            There were no additional business items.

 

9.         Extraordinary Business Items

           

Update on the National Community Board Executive Committee (CBEC)

 

Mr Lester advised that the Conference held on 11-14 May 2017 at Metheven in the South Island had been a great success with evaluation forms showing that the Conference had increased networking among members over previous years.

 

It was suggested that the members who had attended the Conference provide a short report back to the Rural Community Board.

 

The 2019 CBEC conference is to be held in the North Island and Councils from Whanganui, Taranaki and Hawera have already put their names forward as hosts.

 

  

 

Mr Kay/Mr Dawson

That a letter of appreciation be sent to the Hastings District Council as an acknowledgement for allowing the four Rural Community Board members to attend the Community Board Executive Committee Conference in May 2017.

 

CARRIED 

 

________________________

 

The meeting closed at 3.50 pm

 

Confirmed:

 

 

 

Chairman:

Date: