Minutes of Hastings District Rural Community Board

CG-14-26-00031 1

HASTINGS DISTRICT COUNCIL

MINUTES OF A MEETING OF THE Hastings District Rural Community Board HELD IN THE LANDMARKS rOOM, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON

Monday, 11 September 2017 AT 2.00pm

Present: Mr P Kay (Chair)

Mr N Dawson, Mr M Lester, Mrs S Maxwell

Councillors Kerr and Lyons

IN ATTENDANCE: Chief Executive (Mr R McLeod)

Executive Advisor/Manager, Office of the Chief Executive (Mr M Maguire)

Chief Financial Officer (Mr B Allan)

Transportation Manager (Mr J Pannu)

Transportation Operations Manager (Mr A Jackson)

Transportation Operations Advisor (Mr L Glock)

Bridge Engineer (Ms A Ileperuma)

Strategic Transportation Engineer Mr N Redekar)

Community Safety Manager (Mr J Payne)

Transportation Team Leader HB/Manawatu Discipline Leader Road Safety (Stantec) (Mr R Partridge)

Committee Secretary (Mrs C Hilton)

1. Apologies

There were no apologies.

2. Conflicts of Interest

There were no declarations of conflicts of interest.

3. Confirmation of Minutes

Mr Dawson/Councillor Kerr

That the minutes of the Hastings District Rural Community Board held Monday 29 May 2017 be confirmed as a true and correct record and be adopted.

CARRIED

Section 10A Annual Report Dog Control

(Document 17/683)

The Community Safety Manager, Mr J Payne, spoke to his agenda report and responded to questions from the Rural Community Board.

Councillor Lyons/Mr Lester

A) That the report of the Community Safety Manager titled “Section 10A Annual Report Dog Control” dated 11/09/2017 be received.

With the reasons for this decision being that the objective of the decision will contribute to meeting the current and future needs of communities for performance of regulatory functions in a way that is most cost-effective for households and business by:

Ensuring Council meets its requirements to publically report each financial year on the administration of its dog control policy and practices as required by the Dog Control Act 1996.

CARRIED

Ocean Beach Road/Waimarama Road Intersection Improvements

(Document 16/1241) (A power point presentation was shown at the meeting)

Transportation Team Leader HB/Manawatu Discipline Leader Road Safety (Stantec), Mr R Partridge, spoke to the agenda report and responded to questions from the Rural Community Board. He also gave a power point presentation titled “Ocean Beach Rd/Waimarama Rd Intersection” (PRJ15-51-0148).

Paragraph 5.1 of the report and the last slide of the power point presentation outlined the recommended options (Options 2, 3 and 4) relating to proposed improvements at this intersection. These options were included in the wording of Part “B” of the recommendations for this item.

Mr Lester/Councillor Lyons

A) That the report of the Acting Traffic Engineer titled “Ocean Beach Road/Waimarama Road Intersection Improvements” dated 11 September 2017 be received.

B) That low cost visibility improvements, road marking & signage improvements and minor adjustments to the Ocean Beach Road approach be implemented as part of the minor improvements programme in the 2017/18 financial year.

With the reasons for this decision being that the recommended improvements are targeted and in context to the historical safety record of the intersection and the road safety needs of other parts of the network. The improvements will provide good quality infrastructure that is safe, efficient and effective in meeting the needs of present and anticipated future circumstances.

CARRIED

Rural Transportation Programme Update 11 September 2017

(Document 17/822) (Copies of colour photos on nine A4 sheets were circulated at the meeting)

The Transportation Operations Manager, Mr A Jackson, and the Transportation Operations Advisory, Mr L Glock, spoke to this item and responded to questions from the Rural Community Board.

Mr Glock also circulated sets of nine A4 sheets (CG-14-26-00034) showing a series of 51 colour photos of work undertaken in July, August and September 2017. He spoke to these photos and updated the Board on progress with the works programme and other activities.

Mrs Maxwell/Mr Lester

A) That the report of the Transportation Operations Manager titled “Rural Transportation Programme Update 11 September 2017” dated 11/09/2017 be received.

CARRIED

Funding Vista Bridge Slip Repair Local Share

(Document 17/836)

The Bridge Engineer, Ms A Ileperuma, spoke to her agenda report and responded to questions from the Rural Community Board.

Mr Lester/Mr Dawson

A) That the report of the Bridge Engineer titled “Funding Vista Bridge Slip Repair Local Share” dated 11/09/2017 be received.

B) That the Rural Community Board approves the local share of $216,200 from the Rural Flood Emergency Event Reserve for the Vista Bridge slip repair.

With the reasons for this decision being that the objective of the decision will contribute to meeting the current and future needs of communities for good quality local infrastructure by:

i) Maintaining good quality local infrastructure in a way that is most cost–effective for households and businesses.

CARRIED

VDAM Rule Impact Assessment

(Document 17/842)

The Bridge Engineer, Ms A Ileperuma, spoke to her agenda report updating the Rural Community Board and responding to questions from the Board.

Councillor Lyons/Councillor Kerr

A) That the report of the Bridge Engineer titled “VDAM Rule Impact Assessment” dated 11/09/2017 be received.

B) That following consultation and subject to Long Term Planning process for 2018/2028 the Hastings District Rural Community Board adopts the proposed bridge implementation strategy with or without amendments.

With the reasons for this decision being that the objective of the decision will contribute to meeting the current and future needs of communities for good quality local infrastructure in a way that is most cost-effective for households and business by:

i) Reducing restrictions placed on the roading network

ii) Improving roading connections to support economic growth in the region.

CARRIED

iWay Strategy Update

(Document 17/853) (A power point presentation was shown at the meeting)

Strategic Transportation Engineer, Mr N Redekar, spoke to the agenda report and responded to questions from the Rural Community Board. He also gave a power point presentation titled “iWay Strategy Update” (STR-18-3-17-409).

Mrs Maxwell/Councillor Lyons

A) That the report of the Strategic Transportation Engineer titled “iWay Strategy Update” dated 11/09/2017 be received.

B) That the Hastings District Rural Community Board endorse the iWay Strategy.

C) That the Hastings District Rural Community Board request that an appropriate funding approach to cycleway improvements as identified in the Strategy be developed.

With the reasons for this decision being that the objective of the decision will contribute to meeting the current and future needs of communities for good quality local infrastructure.

CARRIED

The meeting adjourned for afternoon tea at 3.25pm

and resumed at 3.40pm

10.

Draft Financial result for the year ended 30 June 2017 for Rating Area 2

(Document 17/864) (A handout was circulated at the meeting)

The Chief Financial Officer spoke to the agenda report and responded to questions from the Rural Community Board. He circulated a handout headed “Proposed Amendment to Agenda Item 10, Draft Financial Result for the Year Ended 30 June 2017 for Rating Area 2” (CG-14-26-00033) which addressed the allocation of the 2016/17 Landfill Surplus.

The recommendations relating to this item (CG-14-2-00041) were referred to the Finance and Monitoring Committee meeting on 12 September 2017 for consideration and were incorporated into the resolution for Item 6 “Draft Financial Year End Result - 30 June 2017” of that meeting.

Councillor Lyons/Councillor Kerr

A) That the report of the Chief Financial Officer titled “Draft Financial result for the year ended 30 June 2017 for Rating Area 2” dated 11/09/2017 be received.

B) That the Hastings Rural Community Board recommend to Council that $260,959 of the Rating Area 2 Rating Surplus be allocated to the Rating Area 2 Capital Reserve.

C) That the Hastings Rural Community Board recommend to Council that $203,430 allocated as the Rating Area 2 share of the landfill surplus be allocated to the Rating Area 2 Capital Reserve.

D) That the Hastings Rural Community Board recommend to Council that the Capital Reserve be allocated to the funding of bridgeworks that are signalled in the LTP programme.

CARRIED

11. Additional Business Items

Mr Lester gave a brief verbal Community Board Executive Committee (CBEC) report. The next conference would be in New Plymouth in May 2019. There was now a new website for community boards, rather than via the LGNZ website,

12. Extraordinary Business Items

There were no extraordinary business items.

13.

Recommendation to Exclude the Public from Item 14

SECTION 48, LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

Mr Kay/Councillor Lyons

THAT the public now be excluded from the following parts of the meeting, namely;

14 Public Works Act - Former Clark's Quarry, Glengarry Road

The general subject of the matter to be considered while the public is excluded, the reason for passing this Resolution in relation to the matter and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this Resolution is as follows:

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER, AND PARTICULAR INTERESTS PROTECTED

GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF EACH RESOLUTION

14 Public Works Act - Former Clark's Quarry, Glengarry Road

Section 7 (2) (i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

Withholding of the information is necessary to enable the Council to carry out, without prejudice or disadvantage, negotiations. Interests protected to enable the Council to carry on, without prejudice or disadvantage negotiations around section 48(1)(a)(i).

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

CARRIED

________________________

The meeting closed at 4.12pm

Confirmed:

Chairman:

Date:

Hastings District Council

Lyndon Road East, Hastings 4156