HASTINGS DISTRICT COUNCIL
MINUTES
OF A MEETING OF THE Tenders
Subcommittee
HELD
IN THE Landmarks
Room, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON
Thursday, 14 September 2017 AT 9.00am
Present: Councillor Travers (Chair)
Councillors Lyons, Nixon and Redstone.
Chief Executive, Mr R McLeod
ALSO Present: Executive Advisor/Manager: Office of the Chief Executive (Mr M
Maguire)
Group Manager: Community Facilities & Programmes (Ms A Banks)
Transportation Manager (Mr J Pannu)
Project Manager (Mrs A Botha)
Transportation Operations Manager (Mr A Jackson)
Stormwater Manager (Mr M Kneebone)
Wastewater Treatment Manager (Mr B McWilliams)
Committee Secretary (Mrs C Hilton)
1. Apologies
There
were no apologies.
Leave of Absence
had previously been granted to Councillor Watkins (Deputy Chair).
2. Conflicts
of Interest
There were no
declarations of conflicts of interest.
3. Confirmation
of Minutes
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Councillor Redstone/Councillor Lyons
That the
minutes of the Tenders Subcommittee Meeting held Thursday 31
August 2017 be confirmed as a true and correct record and be adopted.
CARRIED
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4.
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LED Installation - CON2014001 Hastings District
Network Maintenance and Renewals – Street Lighting and Traffic Signals
2014-2017
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(Document
17/718)
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Councillor
Nixon/Councillor Redstone
A) That the report of the Transportation
Operations Manager titled “LED Installation - CON2014001
Hastings District Network Maintenance and Renewals – Street Lighting
and Traffic Signals 2014-2017” dated 14/09/2017 be
received.
B) That the installation of up to 1576
LED lights in accordance with the P Cat Rate is awarded to Pope Electrical
Ltd as a variation to CON2014001 Hastings District
Network Maintenance and renewals - Street lighting and Traffic Signals
for the amount of up to $256,967 be
approved.
C) That the procurement of the
installation of the remaining P and V category LED lights by open tender be
approved.
With the reasons for this decision
being that the objective of the decision will contribute to meeting the
current and future needs of communities for good quality local infrastructure
and local public services by:
· Electricity savings can be realised as soon as LED lights have
been installed
· Improved light levels will positively impact on amenity and
security of the community.
CARRIED
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5.
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Professional Service Engagement Approvals for the
Plaza Redevelopment Project
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(Document 17/874)
It was
confirmed that delegating authority to the Chief Executive to award
professional services contracts on behalf of Council, as in “B”
below, was in line with the procurement policy.
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Councillor Lyons/Councillor Nixon
A) That
the report of the Project Manager titled “Professional
Service Engagement Approvals for the Plaza Redevelopment Project”
dated 14/09/2017 be received.
B) That the authority to award professional services contracts on
behalf of Council, relating to the Plaza Redevelopment project within the
authorised financial allocation for the project, be delegated to the Chief
Executive.
With the
reasons for this decision being that the objective of the decision will
contribute to meeting the current and future needs of communities for good quality local infrastructure in a way that is
most cost-effective for households and business by:
i) Providing a consistent approach for all professional service
engagements for the Hawke’s Bay Opera House Precinct project.
ii) Enabling professional service engagements to be approved in a
timely manner to ensure that design work is progressing as required to
deliver within the tight timeframes of the Precinct project.
CARRIED
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6.
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CON2017065 – ROAD RECONSTRUCTION - MARAEKAKAHO ROAD (SOUTHAMPTON STREET
TO FRANCIS HICKS AVENUE), WINDSOR AVENUE (ADA STREET TO GROVE ROAD) AND
RAILWAY ROAD/STATE HIGHWAY 2 INTERSECTION
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(Document 17/877)
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The
meeting was advised that this item had had to be withdrawn from the agenda,
for two reasons. The figure for the NZTA Contribution (100%) in the
table in 7.4 was still not available. Also, work needed to be
undertaken on the water pipe in Windsor Avenue and it was not practical to be
reconstructing the road while this was being done.
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7.
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CON2017091 - Wastewater Treatment Plant Domestic
Screens Direct Engagement Report
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(Document 17/911)
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Councillor Lyons/Councillor Redstone
A) That
the report of the Wastewater Manager titled “CON2017091 -
Wastewater Treatment Plant Domestic Screens Direct Engagement Report”
dated 14/09/2017 be received.
B) That the Tenders Subcommittee approves the direct engagement of Brickhouse Technology Ltd and acceptance of the quotation of
$137,000 excluding GST for the supply of a Centre-Flo Band Screen.
With the reasons for this decision
being that the objective of the decision will contribute to meeting the
current and future needs of communities for good quality local
infrastructure.
CARRIED
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8. Additional Business Items
There were no additional business items.
9. Extraordinary
Business Items
There were no extraordinary business items.
________________________
The meeting closed at 9.15am
Confirmed:
Chairman:
Date:
