HASTINGS DISTRICT COUNCIL
MINUTES
OF A MEETING OF THE Tenders
Subcommittee
HELD
IN THE Guilin
Room, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON
Thursday, 28 September 2017 AT 9.00am
Present: Acting Chair:
Councillor Watkins (Deputy Chair)
Councillors Lyons, Nixon and Redstone
Chief Executive, Mr R McLeod and Group Manager: Asset Management, Mr
C Thew
ALSO Present: Chief Financial Officer (Mr B Allan)
Transportation
Manager (Mr J Pannu)
Transportation Asset Manager (Mr M van Niekerk)
Procurement
Manager (Mrs S O’Toole)
Manager
Strategic Finance (Mr B Chamberlain)
Property
Assets and Project Manager (Mr J Jiang)
Parks
and Building Projects Officer (Mr T McHannigan)
Parks
and Property Services Manager (Mr C Hosford)
Project
Manager (Mr D Bensemann)
Project
Manager (Ms A Patterson-Horner)
Committee Secretary (Mrs C Hunt)
1.
Apologies
Leave of Absence had previously been
granted to Councillor Travers (Chair).
2. Conflicts
of Interest
There were no
declarations of conflicts of interest.
3. Confirmation
of Minutes
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Councillor Lyons/Councillor Redstone
That the
minutes of the Tenders Subcommittee Meeting held Thursday 14
September 2017, including minutes while the Public were excluded be confirmed
as a true and correct record and be adopted.
CARRIED
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4.
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CON2017065 Maraekakaho Road (Southampton Street to
Francis Hicks Avenue), Windsor Avenue (Ada Street to Grove Road) and Railway
Road/State HIghway 2 Intersection
(Document 17/960)
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Officers confirmed that additional
measures had been put in place to ensure the quality of work delivered by
contractors, including more on site supervision.
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Councillor
Lyons/Councillor Nixon
A) That the Transportation Asset Manager’s report titled
“Tender Recommendation: CON2017065 – Road Reconstruction
- Maraekakaho Rd (Southampton St to Francis Hicks Ave), Windsor
Ave (Ada St to Grove Rd) and Railway Rd/SH2 Intersection be accepted.
B) That the tender for Contract CON2017065 – Road
Reconstruction - Maraekakaho Road (Southampton St to Francis Hicks Avenue),
Windsor Avenue (Ada Street to Grove Road) and Railway Road/State Highway 2
Intersection from Russell Roads Limited at the tender price of $1,279,846.75
(excl. GST) be accepted.
C) That the removal of the Railway Road/SH2 Intersection site, with
the value of $194,720.00 (excl. GST), from the scope of works of Contract
CON2017065 – Road Reconstruction - Maraekakaho Road (Southampton Street
to Francis Hicks Avenue), Windsor Avenue (Ada Street to Grove Road) and
Railway Road/SH2 intersection be authorised.
D) That
Contract CON2017065 – Road Reconstruction - Maraekakaho Road
(Southampton St to Francis Hicks Avenue), Windsor Avenue (Ada Street to Grove
Road) and Railway Road/SH2 Intersection, as amended by the withdrawal of the
Railway Road site, be awarded to Russell Roads Limited at the price of
$1,085,126.75 (excl. GST).
CARRIED
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5. Additional Business Items
There were no additional business items.
6. Extraordinary
Business Items
There were no extraordinary business items.
7.
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Recommendation to
Exclude the Public from Items 8, 9, 10 and 11
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SECTION 48,
LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987
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THAT the public now be excluded from
the following parts of the meeting, namely;
8. External
Credit Rating Services
9. CON2017071
Anderson Park BD1108 Sportsgrounds Changing Room Upgrade
10. Te
Mata Park Toilets and Shelter Construction - CON2017079
11. Havelock
North Trunk Water Main - Direct Engagement of Steelpipe NZ for Pipe Supply
The general subject of the matter to be considered
while the public is excluded, the reason for passing this Resolution in
relation to the matter and the specific grounds under Section 48 (1) of the
Local Government Official Information and Meetings Act 1987 for the passing
of this Resolution is as follows:
GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED
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REASON FOR PASSING THIS RESOLUTION IN
RELATION TO EACH MATTER, AND PARTICULAR INTERESTS PROTECTED
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GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF
EACH RESOLUTION
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8. External
Credit Rating Services
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Section
7 (2) (h)
The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
Cost
information was provided as confidential.
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Section
48(1)(a)(i)
Where the
Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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9. CON2017071
Anderson Park BD1108 Sportsgrounds Changing Room Upgrade
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Section
7 (2) (h)
The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
Costs
provided by the Tenderers are confidential.
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Section
48(1)(a)(i)
Where the
Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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10. Te Mata Park Toilets and
Shelter Construction - CON2017079
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Section
7 (2) (i)
The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
Costs
provided by the Tenderers are confidential.
|
Section
48(1)(a)(i)
Where the
Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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11. Havelock North Trunk Water Main -
Direct Engagement of Steelpipe NZ for Pipe Supply
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Section
7 (2) (i)
The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
Contract
negotiations for the supply of materials.
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Section
48(1)(a)(i)
Where the
Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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________________________
The meeting closed at 9.50am
Confirmed:
Chairman:
Date: