COAT-ARM Hastings District Council

 

Civic Administration Building

Lyndon Road East, Hastings 4156

Phone:  (06) 871 5000

Fax:  (06) 871 5100

www.hastingsdc.govt.nz

 

 

 

 

 

OPEN

 

M I N U T E S

 

 

 

 

Tenders Subcommittee

 

 

 

Meeting Date:

Thursday, 28 September 2017

 


CG-14-17-00084                                                                         1

Minutes of a Meeting of the Tenders Subcommittee held on

28 September 2017 at 9.00am

 

Table of Contents

 

Item                                                                                    Page No.

 

1.         Apologies  1

2.         Conflicts of Interest 1

3.         Confirmation of Minutes  1

4.         CON2017065 Maraekakaho Road (Southampton Street to Francis Hicks Avenue), Windsor Avenue (Ada Street to Grove Road) and Railway Road/State HIghway 2 Intersection   1

5.         Additional Business Items  2

6.         Extraordinary Business Items  2

7          Recommendation to Exclude the Public from Items 8, 9, 10 and 11  2

 

 


CG-14-17-00084                                                                         1

 

HASTINGS DISTRICT COUNCIL

 

MINUTES OF A MEETING OF THE Tenders Subcommittee

HELD IN THE Guilin Room, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON

 Thursday, 28 September 2017 AT 9.00am

 

 

Present:                          Acting Chair: Councillor Watkins (Deputy Chair)

Councillors Lyons, Nixon and Redstone

Chief Executive, Mr R McLeod and Group Manager: Asset Management, Mr C Thew

 

ALSO Present:              Chief Financial Officer (Mr B Allan)

                                               Transportation Manager (Mr J Pannu)

Transportation Asset Manager (Mr M van Niekerk)

                                               Procurement Manager (Mrs S O’Toole)

                                               Manager Strategic Finance (Mr B Chamberlain)

                                               Property Assets and Project Manager (Mr J Jiang)

                                               Parks and Building Projects Officer (Mr T McHannigan)

                                               Parks and Property Services Manager (Mr C Hosford)

                                               Project Manager (Mr D Bensemann)

                                               Project Manager (Ms A Patterson-Horner)

Committee Secretary (Mrs C Hunt)

 

 

1.            Apologies

Leave of Absence had previously been granted to Councillor Travers (Chair).

 

2.         Conflicts of Interest

There were no declarations of conflicts of interest.

 

3.         Confirmation of Minutes

 

Councillor Lyons/Councillor Redstone

That the minutes of the Tenders Subcommittee Meeting held Thursday 14 September 2017, including minutes while the Public were excluded be confirmed as a true and correct record and be adopted.

CARRIED

 

4.

CON2017065 Maraekakaho Road (Southampton Street to Francis Hicks Avenue), Windsor Avenue (Ada Street to Grove Road) and Railway Road/State HIghway 2 Intersection

(Document 17/960)

 

 

Officers confirmed that additional measures had been put in place to ensure the quality of work delivered by contractors, including more on site supervision. 

 

Councillor Lyons/Councillor Nixon

A)        That the Transportation Asset Manager’s report titled “Tender Recommendation:  CON2017065 – Road Reconstruction -  Maraekakaho Rd (Southampton St to Francis Hicks Ave),  Windsor Ave (Ada St to Grove Rd) and Railway Rd/SH2 Intersection be accepted.

B)        That the tender for Contract CON2017065 – Road Reconstruction - Maraekakaho Road (Southampton St to Francis Hicks Avenue), Windsor Avenue (Ada Street to Grove Road) and Railway Road/State Highway 2 Intersection from Russell Roads Limited at the tender price of $1,279,846.75 (excl. GST) be accepted.

C)        That the removal of the Railway Road/SH2 Intersection site, with the value of $194,720.00 (excl. GST), from the scope of works of Contract CON2017065 – Road Reconstruction - Maraekakaho Road (Southampton Street to Francis Hicks Avenue), Windsor Avenue (Ada Street to Grove Road) and Railway Road/SH2 intersection be authorised.

D)      That Contract CON2017065 – Road Reconstruction - Maraekakaho Road (Southampton St to Francis Hicks Avenue), Windsor Avenue (Ada Street to Grove Road) and Railway Road/SH2 Intersection, as amended by the withdrawal of the Railway Road site, be awarded to Russell Roads Limited at the price of $1,085,126.75 (excl. GST).

CARRIED 

 

5.         Additional Business Items

            There were no additional business items.

 

6.         Extraordinary Business Items

            There were no extraordinary business items.

     

7.

Recommendation to Exclude the Public from Items 8, 9, 10 and 11 

 

SECTION 48, LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

 

THAT the public now be excluded from the following parts of the meeting, namely;

8.         External Credit Rating Services

9.         CON2017071 Anderson Park BD1108 Sportsgrounds Changing Room Upgrade

10.       Te Mata Park Toilets and Shelter Construction - CON2017079

11.       Havelock North Trunk Water Main - Direct Engagement of Steelpipe NZ for Pipe Supply

The general subject of the matter to be considered while the public is excluded, the reason for passing this Resolution in relation to the matter and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this Resolution is as follows:

 

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

 

 

REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER, AND PARTICULAR INTERESTS PROTECTED

 

GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF EACH RESOLUTION

 

 

 

 

8.     External Credit Rating Services

Section 7 (2) (h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

Cost information was provided as confidential.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

9.     CON2017071 Anderson Park BD1108 Sportsgrounds Changing Room Upgrade

Section 7 (2) (h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

Costs provided by the Tenderers are confidential.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

10.   Te Mata Park Toilets and Shelter Construction - CON2017079

Section 7 (2) (i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

Costs provided by the Tenderers are confidential.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

11.   Havelock North Trunk Water Main - Direct Engagement of Steelpipe NZ for Pipe Supply

Section 7 (2) (i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

Contract negotiations for the supply of materials.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

 

 

________________________

 

The meeting closed at 9.50am

 

Confirmed:

 

 

 

Chairman:

Date: