Hastings District Youth Council

Civic Administration Building

Lyndon Road East, Hastings

Phone:  (06) 871 5000

Fax:  (06) 871 5100

WWW.hastingsdc.govt.nz

 

 

 

 

 

Open

 

A G E N D A

 

 

Hastings District Youth Council MEETING

 

Meeting Date:

Wednesday, 13 September 2017

Time:

3.45pm

Venue:

Landmarks Room

Ground Floor

Civic Administration Building

Lyndon Road East

Hastings

 

 

Committee Members

 

Chair:  Grace Peia, HGHS (Chair)

Councillor Dixon

Rytasha Sekhon, Pelerose Vaima’a and Hanna Wrigley (HGHS); Bethany Cox, Liam Davies and Rueben Lyndon (Karamu High); Olivia Campbell, Eleanor Matich, Ella Hoogerbrug and Hamish Legarth (Havelock North); Calvin Herbert - Deputy Chair (HBHS); Faith Gill (Flaxmere College); Dylan Bishop (St Johns College); Antonia Richardson (Rudolf Steiner); Samantha Anderson (Sacred Heart); and Max Sharp (EIT)

Officer Responsible

Youth Co-ordinator – Ryan Gardiner (Extn 5029)

Secretary:

Christine Hilton (Extn 5633)

 

Hastings District Youth Council – Terms of Reference 2017

Fields of Activity

The Hastings District Youth Council is established to be advocating and implementing the voice of youth for the Hastings District.

 

Membership

Chairman

Deputy Chairperson

1 Councillor appointed by the Council

Maximum of 20 young people between the ages of 15-19 who live or go to school in the Hastings District.

 

Quorum – 9 members Majority rules, but in the event of a tie, the Chairperson has the casting vote.

 

Meeting Frequency

Fortnightly meetings on a Wednesday from 3:45 – 5.00pm during the school term or when required.

 

Meeting Protocols

There is no texting or using of cell phones during meetings. All phones must be on silent.

A Chair and Deputy Chair will be elected for 2017.

Members are not allowed to speak out of order or over the meeting Chairperson.

All members should treat each with respect and use appropriate language.

 

Issues Raised

Issues raised at Hastings Youth Council meetings can be brought to Council through the Youth Co-ordinator.

 

Reporting Requirements

Minutes will be distributed within 7 days of the Hastings District Youth Council meeting.

 

General Procedures

Apologies go to the Youth Co-ordinator, the Chair or the Deputy Chair. 

Missing more than 2 meetings without notice will mean forfeiting your place on the Youth Council.

 

Delegated Powers

To make recommendations to the Council on issues affecting youth in the Hastings District.

 

 


 

HASTINGS DISTRICT COUNCIL

 

Hastings District Youth Council MEETING

 

Wednesday, 13 September 2017

 

VENUE:

Landmarks Room

Ground Floor

Civic Administration Building

Lyndon Road East

Hastings

TIME:

3.45pm

 

 

A G E N D A

 

 

 

1.         Apologies

At the close of the agenda no apologies had been received.

At the close of the agenda no requests for leave of absence had been received. 

2.         Confirmation of Minutes

a)    Minutes of the Hastings Youth Council Meeting held Wednesday 16 August 2017.

(Copy previously circulated but could not be confirmed at the informal session on 30 August 2017)

 

b)    Minutes of the Informal Hastings Youth Council Meeting held Wednesday 30 August 2017.

(Copy attached for information, no need to formally confirm)

                                                                                                                                   1  

3.         Facebook Page Update

4.         General Business

5.         Raoul Oosterkamp - Strategic Projects Manager, Economic Growth & Organisation Improvement                                                                                       5

6.         Youth Council Annual Plan                                                                                      7

7.         Youth Council Update                                                                                             21

 

 


                                                                                                     1

Hastings District Youth Council

Civic Administration Building

Lyndon Road East, Hastings 4156

Phone:  (06) 871 5000

Fax:  (06) 871 5100

www.hastingsdc.govt.nz

 

 

 

 

 

OPEN

 

M I N U T E S

(Informal Session)

 

 

 

 

Hastings District Youth Council

 

 

 

Meeting Date:

Wednesday, 30 August 2017

 


Minutes of an Informal Meeting of the Hastings District Youth Council held on

30 August 2017 at 3.50pm

 

Table of Contents

 

Item                                                                                    Page No.

 

1.         Apologies  1

2.         Confirmation of Minutes  1

3.         Facebook page updates  1

4.         General Business  2

5.         Youth Council Annual Plan   2

 

 


 

HASTINGS DISTRICT COUNCIL

 

MINUTES OF AN INFORMAL MEETING OF THE Hastings District Youth Council HELD IN THE Council Chamber, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON

 Wednesday, 30 August 2017 AT 3.50pm

 

 

Present:                          Councillor Dixon

                                               Liam Davies and Rueben Lyndon (Karamu High); Eleanor Matich (Havelock North); Dylan Bishop (St Johns); Antonia Richardson (Rudolf Steiner); Samantha Anderson (Sacred Heart); and Max Sharp (EIT)

 

                                              

IN ATTENDANCE:             Youth Co-ordinator (Ryan Gardiner)

                       Committee Secretary (Annette Murdoch)

 

 

1.         Apologies

 

The following apologies for absence were noted from the Youth Council members:

 

Chair, Grace Peia (HGHS), Ella Hoogerbrug, Olivia Campbell, Hamish Legarth (Havelock North), Hannah Wrigley (HGHS), Bethany Cox (Karamu High), Faith Gill (Flaxmere College) and Calvin Herbert, Deputy Chair (HBHS) be accepted.

  

Due to lack of a quorum the meeting was declared informal. 

Councillor Dixon welcomed members and commenced the informal session.

 

2.         Confirmation of Minutes

            The Minutes of the previous Youth Council meeting held on Wednesday 16 August 2017 could not be confirmed due to the lack of a quorum.  These minutes will be addressed at the next meeting.

 

3.         Facebook page updates

            Members advised they did not have access to the Facebook page as it appeared to be not working properly. The Youth Co-ordinator, Ryan Gardiner, advised he would look into the issue.

            Members enquired as to what was happening with the ‘bios’ – it may now be too late in the year to worry about completing these for the group’s Facebook page.

            Members in attendance were disappointed in the lack of commitment by some current Youth Council members.  It seemed some members were not taking the Youth Council meetings seriously enough and were not turning up.

            Members to make recommendations to Ryan Gardiner to assist in planning for the 2018 Youth Council.

 

4.         General Business

            The Science Technology Fair prizegiving was being held at EIT on Thursday 31 August 2017.

 

            The local MP debate was being held at Karamu High School, Thursday 7 September at 6.00pm – students were being encouraged to attend.

 

 

5.

Youth Council Annual Plan

Youth Speakers Series – Eleanor Matich updated the Youth Council on the Youth Speaker Series involving Karl Wairama and Dane Fletcher.  Youth Councillors are to assist in coming up with a theme.

Youth Potential Awards – Ryan Gardiner advised that a motivational speaker had been organised, however a MC was still required for the Awards.  Max Sharp and Liam Davies have volunteered to assist. 

Colour Fun Run – Organisation for the run was coming along after a slow start.  Reuben advised that the hire of portaloos from Hire Pool had been quoted at a discounted price of $1,000 for 100 loos.  Youth Council had already donated $1,500 to the event so a further $1,000 would need to be found in order to hire the portaloos.

Shop Trading on Easter Sunday – Councillor Dixon requested feedback from Youth Council members regarding shops in the Hastings District being able to open on Easter Sunday.  This was an item that required a Council decision at its 31 August 2017 meeting.  After discussion the Youth Council members voted 5 votes for Option 1 the status quo and 2 votes for Option 2 where shop owners were allowed to open if they wished to.

 

    

 

 

________________________

 

The meeting closed at 4.35pm

 

Confirmed:

 

 

 

Chairman:

Date:

 

 


File Ref: 17/901

 

 

REPORT TO:               Hastings District Youth Council

MEETING DATE:        Wednesday 13 September 2017

FROM:                           Youth Co-ordinator

Ryan Gardiner

SUBJECT:                    Raoul Oosterkamp - Strategic Projects Manager, Economic Growth & Organisation Improvement        

 

 

1.0       SUMMARY

1.1       The purpose of this report is to introduce Raoul Oosterkamp from the Hastings District Council to the Youth Council.

 

1.2       Raoul is the Strategic Projects Manager at the Hastings District Council and is involved in the planning and implementation of the Hastings City Centre Vibrancy Plan.

 

1.3       The Hastings City Centre Vibrancy Plan is an action-focused annual plan that complements the Hastings City Centre Strategy, with the main focus areas being; more people, more business, & more support.  

             

 

 

2.0       RECOMMENDATION

            That the report of the Youth Co-ordinator titled “Raoul Oosterkamp – Strategic Projects Manager, Economic Growth & Organisation Improvement” dated 13 September 2017 be received.

 

Attachments:

There are no attachments for this report.

 

 


File Ref: 17/902

 

 

REPORT TO:               Hastings District Youth Council

MEETING DATE:        Wednesday 13 September 2017

FROM:                           Youth Co-ordinator

Ryan Gardiner

SUBJECT:                    Youth Council Annual Plan        

 

 

1.0       SUMMARY

1.1       The purpose of this report is to provide an update on the Youth Council Annual Plan 2017 (the Plan).

 

1.2       Any updates from project leads will be reported to the Youth Council.

 

 

2.0       RECOMMENDATION

            That the report of the Youth Co-ordinator titled “Youth Council Annual Plan” dated 13 September 2017 be received.

 

Attachments:

 

1

Annual Plan

COP-09-02-17-837

 

 

 

 


Annual Plan

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File Ref: 17/904

 

 

REPORT TO:               Hastings District Youth Council

MEETING DATE:        Wednesday 13 September 2017

FROM:                           Youth Co-ordinator

Ryan Gardiner

SUBJECT:                    Youth Council Update        

 

 

1.1       The purpose of this report is to provide an update on Youth Council activities to date.

 

1.2       Since the last meeting (30 August) the Youth Council have been progressing well towards completing two of our major activities from the Annual Plan.    

 

1.3       The first of these is the Charity Event: “What do you live for? - Colour Fun Run” which has sold out (800 participants). This is being held at Napier’s Marine Parade on Sunday, 10 September.

 

1.4       The second activity is being organised through the ‘Inspiring Youth’ project team.

 

Resilience `17: A youth led event to address issues effecting youth in Hawke’s Bay. Our aim is to present relevant issues facing youth, to share their creative resilience strategies and inspire Hawkes Bay Leaders to support youth resilient strategies and create resilience based policies”.   

This event will be held on Thursday, 12 October, 6pm-7pm, at the Hawke’s Bay Opera House.

 

1.5       Other activities and actions to be delivered will be discussed through the Annual Plan Update report to this meeting. 

 

 

2.0       RECOMMENDATION        

That the report of the Youth Co-ordinator titled “Youth Council Update” dated 13/09/2017 be received.

 

 

Attachments:

There are no attachments for this report.