Civic Administration Building
Phone: (06) 871 5000
Fax: (06) 871 5100
WWW.hastingsdc.govt.nz
A G E N D A
Hastings District Youth Council MEETING
Meeting Date: |
Wednesday, 27 September 2017 |
Time: |
3.45pm |
Venue: |
Council Chamber Ground Floor Civic Administration Building Lyndon Road East Hastings |
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Chair: Grace Peia, HGHS (Chair) Councillor Dixon Rytasha Sekhon, Pelerose Vaima’a and Hanna Wrigley (HGHS); Bethany Cox, Liam Davies and Rueben Lyndon (Karamu High); Olivia Campbell, Eleanor Matich, Ella Hoogerbrug and Hamish Legarth (Havelock North); Calvin Herbert - Deputy Chair (HBHS); Faith Gill (Flaxmere College); Dylan Bishop (St Johns College); Antonia Richardson (Rudolf Steiner); Samantha Anderson (Sacred Heart); and Max Sharp (EIT) |
Officer Responsible |
Youth Co-ordinator – Ryan Gardiner (Extn 5029) |
Secretary: |
Christine Hilton (Extn 5633) |
Hastings District Youth Council – Terms of Reference 2017
Fields of Activity
The Hastings District Youth Council is established to be advocating and implementing the voice of youth for the Hastings District.
Membership
Chairman
Deputy Chairperson
1 Councillor appointed by the Council
Maximum of 20 young people between the ages of 15-19 who live or go to school in the Hastings District.
Quorum – 9 members Majority rules, but in the event of a tie, the Chairperson has the casting vote.
Meeting Frequency
Fortnightly meetings on a Wednesday from 3:45 – 5.00pm during the school term or when required.
Meeting Protocols
There is no texting or using of cell phones during meetings. All phones must be on silent.
A Chair and Deputy Chair will be elected for 2017.
Members are not allowed to speak out of order or over the meeting Chairperson.
All members should treat each with respect and use appropriate language.
Issues Raised
Issues raised at Hastings Youth Council meetings can be brought to Council through the Youth Co-ordinator.
Reporting Requirements
Minutes will be distributed within 7 days of the Hastings District Youth Council meeting.
General Procedures
Apologies go to the Youth Co-ordinator, the Chair or the Deputy Chair.
Missing more than 2 meetings without notice will mean forfeiting your place on the Youth Council.
Delegated Powers
To make recommendations to the Council on issues affecting youth in the Hastings District.
HASTINGS DISTRICT COUNCIL
Hastings District Youth Council MEETING
Wednesday, 27 September 2017
VENUE: |
Council Chamber Ground Floor Civic Administration Building Lyndon Road East Hastings |
TIME: |
3.45pm |
A G E N D A
|
1. Apologies
At the close of the agenda no apologies had been received.
At the close of the agenda no requests for leave of absence had been received.
2. Confirmation of Minutes
Minutes of the Hastings Youth Council Meeting held Wednesday 13 September 2017. 1
3. Facebook Page Update
4. General Business
5. Youth Council Update 7
6. Youth Council Annual Plan 9
CG-14-33-00043 1
Hastings District Youth Council
Civic Administration Building
Lyndon Road East, Hastings 4156
Phone: (06) 871 5000
Fax: (06) 871 5100
www.hastingsdc.govt.nz
OPEN
M I N U T E S
Hastings District Youth Council
Meeting Date: |
Wednesday, 13 September 2017 |
Minutes of a Meeting of the Hastings District Youth Council held on
Wednesday, 13 September 2017 at 3.45pm
Table of Contents
Item Page No.
1. Apologies
2. Confirmation of Minutes
6. Youth Council Annual Plan
5. Raoul Oosterkamp - Strategic Projects Manager, Economic Growth & Organisation Improvement
6. Youth Council Annual Plan (Cont’d)
7. Youth Council Update
3. Facebook page updates
4. General Business
HASTINGS DISTRICT COUNCIL
MINUTES OF A MEETING OF THE Hastings District Youth Council
HELD IN THE Landmarks Room, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON
Wednesday, 13 September 2017 AT 3.45pm
Present: Chair: Grace Peia (HGHS)
Rytasha Sekhon, Pelerose Vaima’a and Hanna Wrigley (HGHS); Bethany Cox and Liam Davies (Karamu High); Eleanor Matich, Ella Hoogerbrug and Hamish Legarth (Havelock North); Dylan Bishop (St Johns); Antonia Richardson (Rudolf Steiner); and Max Sharp (EIT)
IN ATTENDANCE: Youth Co-ordinator (Ryan Gardiner)
Committee Secretary (Annette Murdoch)
ALSO PRESENT: Strategic Projects Manager (Raoul Oosterkamp)
1. Apologies
|
Liam Davies/Hamish Legarth That an apology for absence from Councillor Dixon, Rueben Lyndon (Karamu High) and Samantha Anderson (Sacred Heart), be accepted. CARRIED |
2. Confirmation of Minutes
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Eleanor Matich/Ella Hoogerbrug That the minutes of the Hastings Youth Council Meeting held Wednesday 16 August 2017 be confirmed as a true and correct record and be adopted. CARRIED |
Note: The Minutes of the Meeting held on Wednesday, 16 August 2017 had not been able to be confirmed at the following meeting (30 August) as that was an Informal Session, due to the lack of a quorum.
That the Minutes of the Informal Meeting held on Wednesday, 30 August 2017 be received for information.
Item
6 was taken out of order.
6. |
Youth Council Annual Plan |
|
(Document 17/902)
Youth members reported that the Colour Run went well with a good turnout, good music and was well organised. The event had the potential to grow in numbers. |
5. |
Raoul Oosterkamp - Strategic Projects Manager, Economic Growth & Organisation Improvement |
|
(Document 17/901)
Raoul Oosterkamp, Strategic Projects Manager, Economic Growth & Organisation Improvement gave a powerpoint presentation on the CBD Vibrancy Action Plan. He outlined possible future plans that Council hoped to achieve over time in the City Centre.
The Hastings City Business Association are keen to hear ideas from Youth Council members. Members to pass any ideas onto Ryan Gardiner who will then communicate with the Hastings City Business Association. |
|
Antonia Richardson/Max Sharp That the report of the Youth Co-ordinator titled “Raoul Oosterkamp – Strategic Projects Manager, Economic Growth & Organisation Improvement” dated 13 September 2017 be received. CARRIED |
Rytasha Sekhon left the meeting at 4.30pm
Raoul Oosterkamp left the meeting at 4.30pm
6. |
Youth Council Annual Plan (cont’d) |
|
(Document 17/902)
Dylan Bishop reported he had attended a meeting for the Taiwhenua event planned for 9th October. Youth Council members are encouraged to get involved and help out on the night. Eleanor and Antonia to communicate with Karl Wairama.
Liam Davies advised he had emailed all schools, however had not received any response, Ryan Gardiner to assist and talk with school leaders.
Youth Potential Awards were being held 11th October – members to wear their uniforms to the event. Possible guest speaker, Miss Universe New Zealand, was to be confirmed.
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Eleanor Matich/Antonia Richardson That the report of the Youth Co-ordinator titled “Youth Council Annual Plan” dated 13 September 2017 be received. CARRIED |
7. |
Youth Council Update |
|
(Document 17/904) |
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Max Sharp/Ella Hoogerbrug That the report of the Youth Co-ordinator titled “Youth Council Update” dated 13/09/2017 be received. CARRIED |
3. Facebook page updates
The Youth Council Facebook page needed some posts. Early voting information had been put on the page. During the coming week members are to post information on: Zeal, Festival for the Future, Youth Council, Stuff Coming Up, Colour Run and Blossom Parade.
4. General Business
Youth Council Meetings
It was confirmed that the Youth Council meeting scheduled for 25 October 2017 would still go ahead.
The Youth Council meeting scheduled for 8 November 2017 will be cancelled.
Dates for the final 2017 Youth Council meeting and a meeting with the Hastings District Council councillors are to be confirmed.
________________________
The meeting closed at 4.57pm
Confirmed:
Chairman:
Date:
File Ref: 17/958 |
|
REPORT TO: Hastings District Youth Council
MEETING DATE: Wednesday 27 September 2017
FROM: Youth Co-ordinator
Ryan Gardiner
SUBJECT: Youth Council Update
1.1 The purpose of this report is to provide an update on Youth Council activities to date.
1.2 Since the last meeting (13 September) the Youth Council have focussed on delivering the following activities as outlined in the Annual Plan: Youth Potential Awards and the Youth Speakers event (Resilience ’17).
1.3 Information regarding the Youth Potential Awards has been sent to service providers that the Council supports, as well as to the Youth Councillors. From this we hope to get some nominations of young people to be acknowledged on the night. A more formal invitation for nominations will be sent out shortly.
1.4 The organisation of the Resilience ’17 event is also being finalised. Max Sharp will be an MC for the night, and Antonia Walford and Ellie Matich are going to speak at the event.
1.5 Further updates will be discussed through the Annual Plan update.
That the report of the Youth Co-ordinator titled “Youth Council Update” dated 27/09/2017 be received. |
There are no attachments for this report.
REPORT TO: Hastings District Youth Council
MEETING DATE: Wednesday 27 September 2017
FROM: Youth Co-ordinator
Ryan Gardiner
SUBJECT: Youth Council Annual Plan
1.0 SUMMARY
1.1 The purpose of this report is to provide an update on the Youth Council Annual Plan 2017 (the Plan).
1.2 Any updates from project leads will be reported to the Youth Council.
That the report of the Youth Co-ordinator titled “Youth Council Annual Plan” dated 27 September 2017 be received. |
Annual Plan |
COP-09-02-17-837 |
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