Hastings District
Youth Council
Civic Administration Building
Lyndon Road East, Hastings
Phone: (06) 871
5000
Fax:
(06) 871 5100
WWW.hastingsdc.govt.nz
Open
A G E N D A
Hastings District Youth
Council MEETING
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Meeting Date:
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Wednesday,
27 September 2017
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Time:
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3.45pm
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Venue:
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Council
Chamber
Ground Floor
Civic
Administration Building
Lyndon Road
East
Hastings
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Committee Members
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Chair: Grace Peia, HGHS (Chair)
Councillor Dixon
Rytasha Sekhon, Pelerose Vaima’a
and Hanna Wrigley (HGHS); Bethany Cox, Liam Davies and Rueben Lyndon (Karamu
High); Olivia Campbell, Eleanor Matich, Ella Hoogerbrug and Hamish Legarth
(Havelock North); Calvin Herbert - Deputy Chair (HBHS); Faith Gill
(Flaxmere College); Dylan Bishop (St Johns College); Antonia Richardson
(Rudolf Steiner); Samantha Anderson (Sacred Heart); and Max Sharp (EIT)
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Officer
Responsible
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Youth Co-ordinator – Ryan
Gardiner (Extn 5029)
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Secretary:
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Christine Hilton (Extn 5633)
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Hastings District Youth Council – Terms of Reference 2017
Fields of
Activity
The Hastings
District Youth Council is established to be advocating and implementing the
voice of youth for the Hastings District.
Membership
Chairman
Deputy Chairperson
1 Councillor
appointed by the Council
Maximum of 20
young people between the ages of 15-19 who live or go to school in the Hastings
District.
Quorum – 9 members Majority rules, but in the event of a tie, the
Chairperson has the casting vote.
Meeting
Frequency
Fortnightly meetings on a Wednesday from 3:45 – 5.00pm during the
school term or when required.
Meeting
Protocols
There is no
texting or using of cell phones during meetings. All phones must be on silent.
A Chair and Deputy
Chair will be elected for 2017.
Members are not
allowed to speak out of order or over the meeting Chairperson.
All members should
treat each with respect and use appropriate language.
Issues Raised
Issues raised at
Hastings Youth Council meetings can be brought to Council through the Youth
Co-ordinator.
Reporting
Requirements
Minutes will be
distributed within 7 days of the Hastings District Youth Council meeting.
General
Procedures
Apologies go to
the Youth Co-ordinator, the Chair or the Deputy Chair.
Missing more than
2 meetings without notice will mean forfeiting your place on the Youth Council.
Delegated
Powers
To make
recommendations to the Council on issues affecting youth in the Hastings
District.
HASTINGS DISTRICT COUNCIL
Hastings District Youth
Council MEETING
Wednesday, 27 September 2017
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VENUE:
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Council Chamber
Ground Floor
Civic Administration Building
Lyndon Road East
Hastings
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TIME:
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3.45pm
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A G E N D A
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1. Apologies
At the close of the agenda no
apologies had been received.
At the close of the agenda no
requests for leave of absence had been received.
2. Confirmation
of Minutes
Minutes of the Hastings Youth
Council Meeting held Wednesday 13 September 2017. 1
3. Facebook
Page Update
4. General
Business
5. Youth Council
Update 7
6. Youth Council
Annual Plan 9
Hastings District Youth
Council
Civic Administration Building
Lyndon Road East, Hastings 4156
Phone:
(06) 871 5000
Fax: (06) 871 5100
www.hastingsdc.govt.nz
OPEN
M I N U T E S
Hastings District Youth
Council
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Meeting
Date:
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Wednesday, 13 September 2017
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Minutes
of a Meeting of the Hastings District Youth
Council held on
Wednesday,
13 September 2017 at 3.45pm
Table of Contents
Item Page No.
1. Apologies 1
2. Confirmation
of Minutes 1
6. Youth
Council Annual Plan 2
5. Raoul
Oosterkamp - Strategic Projects Manager, Economic Growth & Organisation
Improvement 2
6. Youth
Council Annual Plan (Cont’d) 2
7. Youth
Council Update 3
3. Facebook
page updates 3
4. General
Business 3
HASTINGS DISTRICT COUNCIL
MINUTES
OF A MEETING OF THE Hastings
District Youth Council
HELD
IN THE Landmarks
Room, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON
Wednesday, 13 September 2017 AT 3.45pm
Present: Chair: Grace Peia (HGHS)
Rytasha Sekhon, Pelerose Vaima’a and Hanna Wrigley (HGHS);
Bethany Cox and Liam Davies (Karamu High); Eleanor Matich, Ella Hoogerbrug and
Hamish Legarth (Havelock North); Dylan Bishop (St Johns); Antonia Richardson
(Rudolf Steiner); and Max Sharp (EIT)
IN ATTENDANCE: Youth Co-ordinator (Ryan Gardiner)
Committee
Secretary (Annette Murdoch)
ALSO PRESENT: Strategic Projects Manager (Raoul Oosterkamp)
1.
Apologies
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Liam
Davies/Hamish Legarth
That an apology for absence from
Councillor Dixon, Rueben Lyndon (Karamu High) and Samantha Anderson (Sacred
Heart), be accepted.
CARRIED
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2. Confirmation
of Minutes
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Eleanor
Matich/Ella Hoogerbrug
That the
minutes of the Hastings Youth Council Meeting held Wednesday
16 August 2017 be confirmed as a true and correct record and be adopted.
CARRIED
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Note: The Minutes of the Meeting held on
Wednesday, 16 August 2017 had not been able to be confirmed at the following
meeting (30 August) as that was an Informal Session, due to the lack of a
quorum.
That the Minutes of
the Informal Meeting held on Wednesday, 30 August 2017 be received for
information.
Item
6 was taken out of order.
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6.
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Youth Council Annual
Plan
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(Document
17/902)
Youth
members reported that the Colour Run went well with a good turnout, good
music and was well organised. The event had the potential to grow in
numbers.
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5.
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Raoul Oosterkamp -
Strategic Projects Manager, Economic Growth & Organisation Improvement
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(Document
17/901)
Raoul Oosterkamp, Strategic Projects Manager, Economic Growth
& Organisation Improvement gave a powerpoint presentation on the CBD
Vibrancy Action Plan. He outlined possible future plans that Council
hoped to achieve over time in the City Centre.
The Hastings City Business Association are keen to hear ideas from
Youth Council members. Members to pass any ideas onto Ryan Gardiner who
will then communicate with the Hastings City Business Association.
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Antonia Richardson/Max Sharp
That the
report of the Youth Co-ordinator titled “Raoul Oosterkamp –
Strategic Projects Manager, Economic Growth & Organisation
Improvement” dated 13 September 2017 be received.
CARRIED
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Rytasha Sekhon left the meeting at
4.30pm
Raoul Oosterkamp left the meeting at
4.30pm
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6.
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Youth Council Annual
Plan (cont’d)
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(Document
17/902)
Dylan Bishop reported he had attended a meeting for
the Taiwhenua event planned for 9th October. Youth Council
members are encouraged to get involved and help out on the night.
Eleanor and Antonia to communicate with Karl Wairama.
Liam Davies advised he had emailed all schools,
however had not received any response, Ryan Gardiner to assist and talk with
school leaders.
Youth Potential Awards were being held 11th
October – members to wear their uniforms to the event. Possible
guest speaker, Miss Universe New Zealand, was to be confirmed.
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Eleanor Matich/Antonia Richardson
That the report of the Youth
Co-ordinator titled “Youth Council Annual Plan” dated 13
September 2017 be received.
CARRIED
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7.
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Youth Council Update
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(Document 17/904)
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Max Sharp/Ella Hoogerbrug
That
the report of the Youth Co-ordinator titled “Youth Council
Update” dated 13/09/2017 be received.
CARRIED
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3. Facebook
page updates
The
Youth Council Facebook page needed some posts. Early voting information
had been put on the page. During the coming week members are to post
information on: Zeal, Festival for the Future, Youth Council, Stuff Coming Up,
Colour Run and Blossom Parade.
4. General
Business
Youth
Council Meetings
It was confirmed that the Youth Council meeting scheduled for 25
October 2017 would still go ahead.
The
Youth Council meeting scheduled for 8 November 2017 will be cancelled.
Dates
for the final 2017 Youth Council meeting and a meeting with the Hastings
District Council councillors are to be confirmed.
________________________
The meeting closed at 4.57pm
Confirmed:
Chairman:
Date:
REPORT TO: Hastings
District Youth Council
MEETING DATE: Wednesday 27
September 2017
FROM: Youth Co-ordinator
Ryan
Gardiner
SUBJECT: Youth
Council Update
1.1 The purpose of this report
is to provide an update on Youth Council activities to date.
1.2 Since the last meeting (13
September) the Youth Council have focussed on delivering the following
activities as outlined in the Annual Plan: Youth Potential Awards and the Youth
Speakers event (Resilience ’17).
1.3 Information regarding the
Youth Potential Awards has been sent to service providers that the Council
supports, as well as to the Youth Councillors. From this we hope to get some
nominations of young people to be acknowledged on the night. A more formal
invitation for nominations will be sent out shortly.
1.4 The organisation of the
Resilience ’17 event is also being finalised. Max Sharp will be an MC for
the night, and Antonia Walford and Ellie Matich are going to speak at the
event.
1.5 Further updates will be
discussed through the Annual Plan update.
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2.0 RECOMMENDATION
That
the report of the Youth Co-ordinator titled “Youth Council
Update” dated 27/09/2017 be received.
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Attachments:
There are no
attachments for this report.
REPORT TO: Hastings
District Youth Council
MEETING DATE: Wednesday 27
September 2017
FROM: Youth Co-ordinator
Ryan
Gardiner
SUBJECT: Youth
Council Annual Plan
1.0 SUMMARY
1.1 The purpose of this report
is to provide an update on the Youth Council Annual Plan 2017 (the Plan).
1.2 Any updates from project
leads will be reported to the Youth Council.
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2.0 RECOMMENDATION
That
the report of the Youth Co-ordinator titled “Youth Council Annual
Plan” dated 27 September 2017 be received.
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Attachments:
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1
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Annual Plan
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COP-09-02-17-837
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