HASTINGS DISTRICT COUNCIL
MINUTES
OF A MEETING OF THE Landmarks
Advisory Group
HELD
IN THE Landmarks
Room, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON
Wednesday, 4 October 2017 AT 3.30pm
Present: Chair: Councillor Travers
Councillors Barber, Dixon and Redstone
Mrs
Ruth Vincent (President, Landmarks Trust)
Landmarks
Trust Executive: Mr John Davidson, Barbara
Brookfield and Mr Richard Coles
IN ATTENDANCE: Parks and Property Services Manager (Mr C Hosford)
Parks
Planning & Development Manager (Ms R Stuart)
Parks Landscape and Projects Officer (Mr B
Leslie)
Projects and Public Space Manager (Mr R
Engelke)
Environmental Enhancement Officer (Mr J Clews)
Secretary (Mrs C Hunt)
ALSO IN ATTENDANCE: Landmarks Trust
Executive: Joyce Barry, Diana McCormack
1. Apologies
There were no apologies to receive.
2. Conflicts
of Interest
There were no
declarations of conflicts of interest.
3. Confirmation
of Minutes
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Councillor Dixon/Councillor Redstone
That the
minutes of the Landmarks Advisory Group held Wednesday 28
June 2017 be confirmed as a true and correct record and be adopted.
CARRIED
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4.
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Quarterly Report
(Document 17/551)
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Councillor Barber joined the meeting
at 3.40pm
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The Parks and Planning Development
Manager, Ms Stuart spoke to the report and updated the Group on current
Council and community projects that have an impact on Landmarks goals. Projects
and Activities included:
Karamu Road Enhancement Project - The renewal and enhancement of Karamu
Road North between Kenilworth Road and St Aubyn Street was nearing
completion. A corten steel tree grate and support system had been
developed with a rata flower motif being laser cut into the steel to provide
a unique point of difference.
Te Mata Park
Construction Project - Construction
would commence in October for the new toilet and carpark facilities at the
Tauroa Road carpark and Main Gates Carpark.
Opera House Update – The $11.4 million project started on 2 August 2017. Hastings
District Council has organised time lapse videos of the work to be uploaded
to the Council website monthly so residents can see how the project is going.
Windsor Park Reserve Management Plan – Public consultation opened in July 2017 and received 72
submissions. A draft Windsor Park Management Plan was presented at a
Council workshop. Councillors were
supportive of the potential community use of the site, and instructed
officers to undertake further work on a “multi-use community/recreation
hub”.
The Windsor Park Management Plan had
therefore been put on hold, pending completion of this further work.
The work was to be aligned with future growth and the
financial stability of Splash Planet and combining a master plan with Splash
Planet and the park.
Draft Long Term Plan - A report on CBD priority works and
strategic plans would be presented to the Economic Development and Urban
Affairs Committee meeting on 31 October 2017.
2017 Landmarks Awards - The 2017 Landmarks Awards were held at
the Havelock North Community Centre on 31 August 2017.
Spring Spruce Up Awards 2017 – Tremains were the principal sponsor of the Tremains
Spring Spruce Up which was managed in partnership with Council. The
closing date for entries was 3 November 2017.
Whakatu Arterial – More than 13,000 plants would be planted along the new
Whakatu Link Route, starting with 7,000 going onto the new State Highway 2
roundabout, at Mangateretere, and the roads leading into it this month. Most
of the remainder will go in during next year’s winter planting season
as more sections of the route were completed.
The plants were mostly natives including
varieties of flax, coprosma, oi oi, griselinia and pittosporum, along with
the hardy exotic plant species such as lomandra and Chinese star jasmine, all
of which perform well in Hawke’s Bay’s hot dry summer
conditions. NZTA contribute funding for the plants.
Village Green – Following a request for shade shelter in the Village Green
and the opportunity to work with David Trubridge a concept of the shade
structure was displayed (CG-14-13-00024). Installation of the shade
structure at the Village Green was scheduled for the first week of November
2017.
City Centre Plans - Ms Stuart displayed a powerpoint presentation (CG-14-13-00024)
on concept plans of the City Centre. It was noted that a level of
vibrancy in the CBD was needed to encourage people to want to live there.
Parking had been identified as a barrier to people wanting to live within the
CBD and Council had removed the necessity to have a carpark.
Keep New Zealand Beautiful - Two years ago Hastings won the “Most Beautiful City of
New Zealand Award and this year Havelock North in conjunction with the
Hastings City Business Association had been entered for the “Most
Beautiful Suburb”. The video and application (CG-14-13-00025) submitted
were displayed at the meeting.
Winners of the Awards would be announced
on Friday, 13 October 2017 at Craggy Range. A presentation themed
on Civic Pride would be delivered by Michael Fowler. Council Officers
Rachel Stuart and Dennise Elers would also have a presentation on the History
of Civic Pride developed through former Mayor Jeremy Dwyer in the 1990s.
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Councillor
Redstone/Barbara Brookfield
A) That
the report of the Parks Planning and Development Manager titled
“Landmarks Quarterly Report” dated 4/10/2017 be received.
CARRIED
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5.
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Request for Abbott Bequest Funding for George
Thompson-Pritchard Artwork Restoration
(Document 17/906)
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The Parks Planning and Development
Manager, Ms Stuart advised that a request for funding from the Abbott Bequest had been received from the Duart House
Society to assist in the restoration of the remaining four George
Thompson-Pritchard paintings displayed at Duart House. The restoration
costs for these four paintings is $16,000 excluding GST.
If the Landmarks Advisory Group were to agree
to this new application, the balance would fall from $64,643 to $56,643, which
was below the adopted maintenance threshold of $75,000.
If the Committee allocated
$8,000 from the Abbott Bequest towards the restoration Officers would provide
the remaining required funds from an appropriate area from the 2017/18 Parks
budget, given the importance of the artworks to the community and their
display in a Council owned and maintained heritage building.
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Councillor Barber/Councillor Dixon
A) That
the report of the Parks Planning and Development Manager titled “Request
for Abbott Bequest Funding for George Thompson-Pritchard Artwork Restoration”
dated 4/10/2017 be received.
B) That the Landmarks Advisory Group agree to fund $8,000 from the Abbott
Bequest to enable the restoration of the remaining four George
Thompson-Pritchard paintings, with the balance of $8,000 being funded through
the 2017/18 Parks Budget.
CARRIED
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6.
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Tree & Shrub planting programmes 2017
(Document 17/993)
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The Parks Landscape and Projects Officer,
Mr Leslie spoke to the report updating the Group on
the Tree and Shrub Planting Programmes for 2017.
This year’s programme consists of
approximately 17,600 new shrubs and just over 400 new trees in both parks and
streets. New plantings were usually carried out in new or upgraded
streets and newly formed parks as part of their initial landscape enhancement.
Renewal plantings were replacements for dead or failed trees or shrubs.
Mr Leslie advised that while a wider variety of plant species were
available if an area has irrigation, Council’s general move was to
reduce reliance on reticulated water. The integration of more
drought tolerant tree and shrub species for harsh locations with no
irrigation support, was strongly recommended over the coming years.
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Councillor Redstone/Councillor Dixon
A) That
the report of the Parks Landscape and Projects Officer titled “Tree
& Shrub planting programmes 2017” dated 4/10/2017
be received for information purposes only.
CARRIED
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7. Additional Business Items
There were no additional business items.
8. Extraordinary
Business Items
Redevelopment
of Flaxmere -
Mr Hosford advised that Council funding had been allocated for year one in the
Draft Long Term Plan. Funding allocations in the Draft Long Term Plan
would be debated by Council next year.
The Community had
also been asked to undertake fundraising and the Council’s Community Programmes
and Facilities Group were assisting with this.
Officers would
report back at the 29 November 2017 meeting on the concept development plans.
Future
Col Site - Mr Hosford advised that
development of the Future Col site was confidential at this stage. Officers
would email any information to the Advisory Group on the Future Col site when
they were able.
My
Voice My Choice Surveys – In response to how effective were the My
Voice My Choice surveys, Mr Hosford advised that they worked well for the
community. It was very accessible and community had been engaging in
providing feedback on projects.
Officers
would report back on all media used for engaging the community in the next
Landmarks Quarterly Report.
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The meeting closed at 4.45 pm
Confirmed:
Chairman:
Date:
Hastings District Council