COAT-ARM Hastings District Council

 

Civic Administration Building

Lyndon Road East, Hastings 4156

Phone:  (06) 871 5000

Fax:  (06) 871 5100

www.hastingsdc.govt.nz

 

 

 

 

 

OPEN

 

M I N U T E S

 

 

 

 

Temporary Road Closures Subcommittee

 

 

 

Meeting Date:

Thursday, 26 October 2017

 


CG-14-16-00160                                                                         1

Minutes of a Meeting of the Temporary Road Closures Subcommittee held on

26 October 2017 at 8.45am

 

Table of Contents

 

Item                                                                                    Page No.

 

1.         Apologies  1

2.         Conflicts of Interest 1

3.         Confirmation of Minutes  1

4.         Temporary Road Closures - Hastings Street South - 9-12 November 2017  1

5.         Temporary Road Closures - Moteo Pa Road - 11 November 2017, Waikoau Road 12 November 2017 and Otene Road - 11 November 2017  3

6.         Additional Business Items  4

7.         Extraordinary Business Items  4

 

 


CG-14-16-00160                                                                         1

 

HASTINGS DISTRICT COUNCIL

 

MINUTES OF A MEETING OF THE Temporary Road Closures Subcommittee HELD IN THE Green Room, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON

 Thursday, 26 October 2017 AT 8.45am

 

 

Present:                          Councillor Watkins (Chair)

Councillor Lyons (Deputy Chair)

Environmental Consents Manager – Mr M Arnold

 

IN ATTENDANCE:             Transportation Operations Engineer (Mr T Bateman)

Committee Secretary (Mrs C Hunt)

 

 

1.         Apologies   

 

Councillor Lyons/Councillor Watkins

That apologies for absence from Transportation Manager, Mr Pannu be accepted.

CARRIED 

 

2.         Conflicts of Interest

There were no declarations of conflicts of interest.

 

3.         Confirmation of Minutes

 

Councillor Lyons/Mr Arnold

That the minutes of the Temporary Road Closures Subcommittee Meeting held Thursday 12 October 2017 be confirmed as a true and correct record and be adopted.

CARRIED 

 

4.

Temporary Road Closures - Hastings Street South - 9-12 November 2017

(Document 17/1081)

 

Councillor Lyons/Councillor Watkins

A)        That the report of the Transportation Officer titled Temporary Road Closures - Hastings Street South - 9-12 November 2017 dated 26/10/2017 be received.

B)        That, there being no submissions received objecting to the road closure, the Council approve the following temporary road closure:

                        The Hawke’s Bay Wine Auction Trust - Hastings Street South between Eastbourne Street East and Heretaunga Street East – from 8:00am, Thursday, 9 November until 6:00pm, Sunday, 12 November 2017.

C)        That, there being no objections received, the Council approve the following temporary road closure subject to the following conditions to be complied with to the satisfaction of the Group Manager: Asset Management:

1.  This event is conducted in accordance with the New Zealand Transport Agency Code of Practice Temporary Traffic Management (CoPTTM).

2.  The supplied Traffic Management Plan, containing appropriate signage be approved.

3.  The footpath along the eastern side of Hastings Street will remain open to allow continuous pedestrian access.

4.  The Event Holder shall have in place approved Public Liability Insurance for the period of the event.  A copy of the relevant Public Liability Insurance policy shall be supplied to the Council prior to the event taking place.

 

5.  That the cost of all advertising is met by the event organisers.

 

6.  Emergency Services are contacted regarding the holding of this event.

 

     (Note): As per the Traffic management Plan provisions - all emergency services will be accommodated and access provided through the site as required.

 

7.  The Council will not accept any liability for damage of any kind, caused to any person, vehicles, property or business that occurs within or outside the road corridor arising from the closure of the road corridor and any activities within it.

 

8.  (i)   The applicants are responsible under the Health and Safety at Work Act 2015 for all health and safety risks associated with these activities and must take reasonably practicable steps to ensure the safety of all persons during these temporary road closures.

 

(ii)   And, the applicants have in place at all times, appropriate Health and Safety measures (to prevent harm to any persons), including (but not limited to) any measures provided for in the submitted Health and Safety Plan including any conditions attached in the plans.

 

With the reasons for this decision being that the objective of the decision will contribute to the good quality local infrastructure by:

i)          That the use of the above listed street/roads for these short periods of time will not unreasonably impede traffic.

ii)         Allowing the above temporary road closures the organiser can undertake their event in a safe and controlled environment with all risks minimised and managed.

iii)        The temporary road closure takes into account the special character of the Hawke’s Bay Opera House Precinct and direct links to the Hawke’s Bay Opera House Plaza.

CARRIED 

 

5.

Temporary Road Closures - Moteo Pa Road - 11 November 2017, Waikoau Road 12 November 2017 and Otene Road - 11 November 2017

(Document 17/1091)

 

Councillor Lyons/Mr Arnold

A)        That the report of the Transportation Officer titled Temporary Road Closures - Moteo Pa Road - 11 November 2017, Waikoau Road 12 November 2017 and Otene Road - 11 November 2017 dated 26/10/2017 be received.

B)        That, there being no submissions received, the Council approve the temporary road closure of Moteo Pa Road, Puketitiri, from Rapid Number 265 to the Blind End. The closure will be between 9:00am and 5:00pm on Sunday, 11 November 2017

C)        That, there being no submissions received, the Council approve the temporary road closure of Waikoau Road, Tutira from Rapid Number 43 to the intersection with Mokamoka Road. The closure will be between 9:00am and 5:00pm on Sunday, 12 November 2017

D)        That, there being no submissions received, the Council approve the temporary road closure of Otene Road, from the intersection of Ruahapia Road to the intersection of Bennett Road. The closure will be between 9:00am and 5:00pm on Sunday, 19 November 2017

E)        The Council approve the above temporary road closures subject to the following conditions to be complied with to the satisfaction of the Group Manager: Asset Management:

1.    These events are conducted in accordance with the New Zealand Transport Agency Code of Practice Temporary Traffic Management (CoPTTM).

2.    The Traffic Management Plans including provision for appropriate signage are approved by the Traffic Management Coordinator acting under delegated authority.

3.    The Traffic Management Plans must be complied with including any specific conditions.

4.    The Event Holder shall have in place approved Public Liability Insurance for the period of the event.  A copy of the relevant Public Liability Insurance policy shall be supplied to the Council prior to the event taking place.

5.    That the cost of all advertising is met by the event organisers.

6.    Emergency Services are contacted regarding the holding of these events with details of the dates, locations and time frames.

7.    As per the Traffic Management Plan provisions - all emergency services will be accommodated and access provided through the sites as required.

8.    The applicant is responsible under the Health and Safety at Work Act 2015 for all health and safety risks associated with these activities and must take reasonably practicable steps to ensure the safety of all persons during these temporary road closures.

9.    The applicant has in place at all times, appropriate Health and Safety measures (to prevent harm to any persons), including (but not limited to) any measures provided for in the submitted Health and Safety Plans including any conditions attached.

10.  These Hawke’s Bay Car Club events shall be conducted in accordance with the requirements of the Motorsport New Zealand Motor Sport Manual, National Sporting Code and Appendices.

With the reasons for this decision being that the objective of the decision will contribute to the good quality local infrastructure by:

i)    That the use of the above listed street/roads for these short periods of time will not unreasonably impede traffic.

Allowing the above temporary road closures the organiser can undertake their event in a safe and controlled environment with all risks minimised and managed.

CARRIED 

 

6.         Additional Business Items

            There were no additional business items.

 

7.         Extraordinary Business Items

            There were no extraordinary business items.

    

________________________

 

The meeting closed at 8.50am

 

Confirmed:

 

 

 

Chairman:

Date: