HASTINGS DISTRICT COUNCIL
MINUTES
OF A MEETING OF THE COUNCIL
HELD
IN THE Council
Chamber, Ground Floor, Civic Administration Building, Lyndon Road East,
Hastings ON
Thursday, 30 November 2017 AT 1.00pm
Present: Mayor Hazlehurst (Chair)
Councillors
Barber, Dixon, Harvey, Heaps, Kerr, Nixon, O’Keefe, Pierce, Redstone,
Schollum and Watkins.
IN ATTENDANCE: Chief Executive (Mr R McLeod)
Group Manager: Asset Management (Mr C Thew)
Group
Manager: Planning and Regulatory Services (Mr J O’Shaughnessy)
Group Manager:
Economic Growth and Organisation Improvement (Mr C Cameron)
Group Manager: Human Resources (Mrs B
Bayliss)
Chief Financial Officer (Mr B Allan)
Acting Group Manager: Community Facilities
& Programmes (Ms D Elers)
Cemetery Manager (Mr Isak Bester)
Principal Advisor: District Development (Mr
M Clews)
Health and Safety Advisor (Ms J Kuzman)
Manager Strategic Finance (Mr B
Chamberlain)
Project Manager – Strategic (Mr S
Faulknor)
Democratic Support Manager (Mrs J Evans)
Committee Secretary (Mrs C Hunt)
ALSO IN ATTENDANCE: Family and friends of elected members, Council staff and members of
the public were present in the gallery.
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Acting Mayor Hazlehurst
opened the meeting and welcomed Councillors, staff,
family and friends to the meeting.
1. Prayer
The opening prayer was given by Reverend Barbara Walker,
Hawke’s Bay Chaplain.
2. Apologies
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Councillor Nixon/Councillor
Kerr
That leave
of absence be granted for Councillor Redstone from 20-22 December 2017.
CARRIED
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Leave of Absence
had previously been granted to Councillor Lyons and Councillor Travers.
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6.
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Making and Attesting of Declaration of the Mayor
(Document 17/1188)
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The Chief Executive received and witnessed the oral declaration of
Mayor Hazlehurst. He then invested Mayor Hazlehurst with her Insignia
of Office and Robe.
The Chief Executive, Mr McLeod gave a
brief overview to the public of the significance of the robe, chain and hat:
·
The robe was an outward and visible sign of
the distinction and authority which the citizens had conferred upon
him by electing her as Mayor of the District.
·
The chain which was placed around the
Mayor’s neck had a twofold significance. Firstly, it was (like the
robe) a mark of distinction and favour and secondly, it was also an emblem of
servitude.
·
The hat which pointed both backwards and
forwards suggested looking forward to the future with hope, courage
and determination.
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Mayor Hazlehurst said she was proud and
honoured to be elected Mayor and thanked the people of Hastings for their
support during the election campaign and acknowledged the two Mayoral
candidates (Councillors Barber and Nixon) and looked forward to working with
them. Mayor Hazlehurst said “We are going to make Hastings rock
– watch this space”
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Councillor
Kerr/Councillor Nixon
That the
report of the Democratic Support Manager titled “Making and Attesting
of Declaration of the Mayor” dated 30/11/2017 be received.
CARRIED
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7.
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Making and Attesting of Councillor Declaration
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Mayor Hazlehurst
then received and witnessed the oral declaration of Wendy Leigh Schollum as
the newly elected member to the Hastings District Council.
The position
of Deputy Mayor would be addressed at a future date.
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Councillor
Kerr/Councillor O'Keefe
A) That
the report of the Democratic Support Manager titled “Making and
Attesting of Councillor Declaration” dated 30/11/2017 be received.
B) That
the interim arrangements agreed by Council on 22 June 2017 for Councillor
Nixon to be Alternate Presiding member remain in force until a deputy Mayor
is appointed by the Mayor or by resolution of the Council.
CARRIED
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3.
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seal register
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The Seal
Register lie on the table.
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4.
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CONFLICT OF INTEREST
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The following conflicts of interest were
declared by:
Councillor Kerr and Harvey
·
Item 19 – Hawke’s Bay Community
Fitness Centre Trust
Councillor Dixon
·
Item 23 – Summary of Recommendations
from the Te Mata Park Trust Appointments Committee
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5.
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CONFirmation of
minutes
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Mayor Hazlehurst/Councillor Heaps
That the minutes
of the Council Meeting
held Thursday 26 October 2017 be confirmed,
including the minutes while the public were excluded as a true and correct
record and be adopted.
CARRIED
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___________________
The meeting adjourned from 1.30pm to 1.40pm
for guests and family to leave.
___________________
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8.
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Mangaroa Cemetery Eco Burials
(Document
17/1991)
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Councillor
Dixon/Councillor Watkins
A) That
the report of the Cemetery Manager titled “Mangaroa
Cemetery Eco Burials” dated 30/11/2017 be
received.
B) That Council approves the establishment of the eco burial area at
Mangaroa Cemetery.
C) That pursuant to section 9 of the Burial and Cremation Act 1964
Council approves the Natural (Eco) Burial Policy and Condition (2017) for the
burial in the eco burial area at Mangaroa Cemetery.
D) That
pursuant to section 150 of the Local Government Act 2002 the Council approves
the proposed pricing structure for the eco
burial area at Mangaroa Cemetery for public notification.
E) That
pursuant to section 150 of the Local Government Act 2002 Council sets the
Fees and Charges for all Cemeteries and Crematorium for public notification
as set out in the schedule (CFM-04-04-17-88).
With the
reasons for this decision being that the objective of the decision will
contribute to meeting the current and future needs of communities for local
public services by:
· Providing a cost effective, eco-friendly interment option to the
community for laying to rest a loved one.
CARRIED
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9.
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Medium Density Housing Strategy
(Document 17/849)
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Councillor Watkins/Councillor Harvey
A) That the report of the Principal
Advisor: District Development titled “Medium Density Housing
Strategy” dated 30/11/2017 be received.
B) That the Council adopt the
Medium Density Strategy as outlined in the Summary Report (STR-16-06-16-16-150)
and the Implementation Programme (STR-16-06-16-15-149).
With the reasons for this decision being that the objective of the
decision will contribute to the provision of
an effective regulatory environment, efficient council services and good
quality infrastructure in an integrated way necessary to encourage redevelopment
of existing housing in identified areas for good quality intensification that
is appropriate to the changing demographics and housing needs of the
community and reducing urban sprawl over versatile land.
CARRIED
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10.
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Response to Remuneration Authority Consultation
Document - Local Government Review - Part 3 - Arrangements from 2019
(Document 17/849)
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Councillor Nixon/Councillor Heaps
A) That
the report of the Democratic Support Manager titled “Response
to Remuneration Authority Consultation Document - Local Government Review -
Part 3 - Arrangements from 2019” dated 30/11/2017
be received.
B) That Council adopt the response as set out in the Attachment 1
(CG-01-04-17-385) to the report for submission to the Remuneration Authority
by 15 December 2017 as this Council’s response to part 3 of the
consultation on the Local Government Review.
With the
reasons for this decision being that the objective of the decision will
contribute to meeting the current and future needs of communities for
performance of regulatory functions in a way that is most cost-effective for
households and business by ensuring robust and transparent remuneration
arrangements for elected members.
CARRIED
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11.
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2018 Meeting Calendar for Council and Committees
(Document 17/1062)
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Councillor
Kerr/Councillor Nixon
A) That
the report of the Democratic Support Manager titled “2018
Meeting Calendar for Council and Committees” dated 30/11/2017
be received.
B) That the 2018 Meeting Calendar (CG-14-1-00458) as attached to the
report in (A) above be adopted.
CARRIED
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12.
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Councillor Appointment to the Hearings Committee
(Document 17/1124)
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Councillor O'Keefe/Councillor Dixon
A) That
the report of the Democratic Support Manager titled “Councillor
Appointment to the Hearings Committee” dated 30/11/2017
be received.
B) That Councillor Barber be appointed to the Hearings Committee and
the terms of reference of the Hearings Committee as set out in the Committee
and Rural Community Board Delegations Register be amended to increase the
Councillor representation from four to five members, plus one member of the
Rural Community Board and the Acting Mayor as ex-officio member.
CARRIED
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13
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Quarterly Health & Safety Report
(Document 17/1005)
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Councillor Redstone/Councillor Nixon
A) That
the report of the Health and Safety Advisor titled “Quarterly
Health & Safety Report” dated 30/11/2017 be
received.
CARRIED
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14.
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Hawke's Bay Drinking Water Governance Joint
Committee - Terms of Reference
(Document 17/1171)
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Councillor Watkins/Councillor Heaps
A) That the report of the Chief
Executive titled “Hawke's Bay Drinking Water Governance Joint
Committee - Terms of Reference” dated 30/11/2017
be received.
B) That the Terms of Reference for the Hawke’s Bay Drinking
Water Governance Joint Committee, set out in Attachment 1 of the report in
(A) above (CG-14-42-00498) be adopted.
C) That the Proposed Hawke’s Bay Drinking Water Governance
Joint Committee minutes (CG-14-1-00497) from the meeting held 24 October 2017
be received.
CARRIED
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15.
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Updated 2017 Meeting Schedule Changes
(Document 17/1175)
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Councillor Heaps/Councillor Redstone
A) That
the report of the Democratic Support Manager titled “Updated
2017 Meeting Schedule Changes” dated 30/11/2017 be
received.
B) That the 2017 Meeting Schedule be amended as follows:-
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Committee
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Date
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Time
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Venue
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Opera House and Art Precinct
Subcommittee
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Thursday, 7 December 2017
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2.00pm
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Landmarks Room
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CARRIED
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16.
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Requests Received under the Local Government
Official Information and Meetings Act (LGOIMA) Monthly Update
(Document 17/1198)
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Councillor Dixon/Councillor Barber
A) That
the report of the Democratic Support Manager titled “Requests
Received under the Local Government Official Information and Meetings Act
(LGOIMA) Monthly Update” dated 30/11/2017 be
received.
B) That the LGOIMA requests received in August 2017 as set out in
Attachment 1 (IRB-2-01-17-1041) of the report in (A) above be noted.
CARRIED
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Having previously declared a conflict
of interest Councillors Harvey and Kerr withdrew from the meeting table.
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19.
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Hawke's Bay Community Fitness Centre Trust - Separate
Document
(Document 17/1197)
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Councillor
Watkins/Councillor Dixon
A)
That the report of the Chief Financial Officer titled “Hawke’s
Bay Community Fitness Centre Trust” dated 30/11/2017 be
received.
B)
That the Council ask the Hawke’s Bay Regional
Sports Park Trust to surrender its current lease over the Regional Sports
Park.
C)
That Council enter into the Deed of Lease for the area
that will comprise the Hawke’s Bay Centre for Excellence in Human
Performance with the Hawke’s Bay Community Fitness Centre Trust.
D)
That Council enter into the Deed of Lease for the
remaining area of the Hawke’s Bay Regional Sports Park with the
Hawke’s Bay Regional Sports Park Trust.
E)
That Council enter into the Heads of Agreement with the
Hawke’s Bay Regional Sports Park Trust and the Hawke’s Bay
Community Fitness Centre Trust to set out how the Trust will work together.
F)
That Council enter into an Operations Agreement with the
Hawke’s Bay Community Fitness Centre Trust.
G)
That the Chief Executive of Council be delegated
authority to prepare and execute agreements to give affect to resolution (B)
through (F) above.
H) That
Council as the landowner of the Hawke’s Bay Regional Sports Park,
facilitate a meeting of the Hawke’s Bay Regional Sports Park Trust, the
Hawke’s Bay Community Fitness Centre Trust and associated entities to
establish a shared vision and Long Term Plan for the Hawke’s Bay
Regional Sports Park and potentially a future structure for a merged Trust.
CARRIED
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17.
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HPUDS 2017 Proposed Resetting of Greenfields
Priorities and Sequencing for the Long Term Plan.
(Document 17/1229)
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Councillor Dixon/Councillor Watkins
A) That
the report of the Principal Advisor: District
Development titled “HPUDS 2017 Proposed Resetting of Greenfields Priorities and
Sequencing for the Long Term Plan.”
dated 30/11/2017 be received.
B) That Sequencing set
out in Table 7 of the Report be adopted in principle as a basis for future
structure planning and indicative infrastructure programming through Long
Term plan and 30 Year Infrastructure Strategy.
Table 7. Indicative
Sequencing Programme (No of Households)
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Growth Area*
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2018-2023
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2023-2028
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2028-2033
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2033-2038
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2038-2043
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2043-2048
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Northwood
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70
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Lyndhurst
2
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200
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70
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Howard
Street
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185
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85
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Lyndhurst
Extension
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155
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75
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Kaiapo
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125
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80
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100
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35
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10
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Copeland
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20
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75
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40
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70
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Irongate
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40
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Iona
/Middle
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210
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Havelock
Hills
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15
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75
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50
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20
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Brookvale
Romanes
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10
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175
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125
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155
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75
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30
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Coastal/Other
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25
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25
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25
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25
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25
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25
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Total
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715
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710
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375
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375
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175
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175
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*Note:
This programme may need to be adjusted if the Arataki Extension is
re-instated as a growth area following resolution of odour issues
associated with the nearby mushroom farming operation.
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C) That Council notes that the greenfields priorities as part 2018
Long Term Plan any interested person may make a submissions and be heard in
relation to the sequencing of development.
CARRIED
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18.
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Affixing of Council Seal
(Document 17/1279)
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This item would be
addressed at the 14 December 2017 Council meeting.
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19. Additional Business Items
There were no additional business items.
20. Extraordinary
Business Items
There were no extraordinary business items.
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21.
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Recommendation to
Exclude the Public from Items 23 and 24
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SECTION 48,
LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987
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Councillor Watkins/Councillor Heaps
THAT the public now be
excluded from the following parts of the meeting, namely;
23. Summary
of Recommendations from the Te Mata Park Trust Appointments Committee
24. Development
of Residential Sections in Flaxmere
The general subject of the matter to be considered
while the public is excluded, the reason for passing this Resolution in relation
to the matter and the specific grounds under Section 48 (1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
Resolution is as follows:
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GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED
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REASON FOR PASSING THIS RESOLUTION IN
RELATION TO EACH MATTER, AND PARTICULAR INTERESTS PROTECTED
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GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF
EACH RESOLUTION
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23. Summary of
Recommendations from the Te Mata Park Trust Appointments Committee
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Section
7 (2) (a)
The
withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
To protect
individual privacy until the process is complete.
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Section
48(1)(a)(i)
Where the
Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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24. Development of
Residential Sections in Flaxmere
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Section
7 (2) (h)
The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
To protect
the commercial negotiations that may be required in the future if this land
is to be sold.
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Section
48(1)(a)(i)
Where the
Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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CARRIED
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________________________
The meeting closed at 3.30 pm
Confirmed:
Chairman:
Date:
Hastings District Council