HASTINGS DISTRICT COUNCIL
MINUTES
OF A MEETING OF THE Finance
and Monitoring Committee
HELD
IN THE Council
Chamber, Ground Floor, Civic Administration Building, Lyndon Road East,
Hastings ON
Tuesday, 28 November 2017 AT 1.00pm
Present: Chair: Councillor Kerr
Acting Mayor Hazlehurst
Councillors
Barber, Dixon, Harvey, Heaps, Lyons, Nixon, Poulain, Redstone, Travers (Deputy
Chair) and Watkins
IN
ATTENDANCE: Chief Executive (Mr R McLeod)
Chief
Financial Officer (Mr B Allan) (present for part of meeting)
Manager Strategic
Finance (Mr B Chamberlain)
Group Manager:
Asset Management (Mr C Thew)
Committee
Secretary (Mrs C Hilton)
ALSO PRESENT: Mr Craig Waterhouse, Independent Chair, HB LASS Limited (present for
Item 4)
Mr
Jock Mackintosh, Chief Executive, Hawke’s Bay Regional Sports Park Trust
(present for Item 5)
1. Apologies
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Councillor
Kerr/Councillor Heaps
That an Apology
for Absence from Councillor O’Keefe be accepted.
CARRIED
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2. Conflicts
of Interest
The following
potential conflicts of interest were declared:
Councillor Kerr
(Chair)
-
Item 5 (Hawke’s Bay Regional Sports Park
Trust Annual Report to 30 June 2017)
Councillor
Travers (Deputy Chair) would Chair the meeting for Item 5.
Councillor
Lyons
-
Item 6 and Public Excluded Item 12
(Hawke’s Bay Museums Trust Annual Report for the year ended 30 June 2017)
3. Confirmation
of Minutes
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Councillor Travers/Councillor Redstone
That the minutes of the Finance and
Monitoring Committee Meeting held Tuesday 12 September 2017,
including the minutes of the meeting held when the Public were Excluded, be
confirmed as a true and correct record and be adopted.
CARRIED
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4.
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HB LASS Limited Annual Report for the year ended 30
June 2017
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(Document 17/1030)
Mr Craig Waterhouse, Independent Chair,
HB LASS Limited presented and spoke to his power point presentation
(CG-14-2-00059) and responded to questions from the Committee.
The Manager Strategic Finance, Mr B Chamberlain,
spoke to the agenda report, noting the role of HB LASS.
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Councillor Redstone/Councillor Travers
A) That the report
of the Manager Strategic Finance titled “HB LASS Limited
Annual Report for the year ended 30 June 2017” dated 28/11/2017
be received.
B) That the HB LASS Limited Annual Report for the year ended 30 June
2017 be received.
CARRIED
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5.
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Hawke's Bay Regional Sports Park Trust Annual
Report to 30 June 2017
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(Document 17/1216)
Councillor Travers (Deputy Chair) assumed
the Chair for this item, as Councillor Kerr (Chair of the Finance and
Monitoring Committee) had earlier declared a potential conflict of interest
in regard to this item and took no part in discussion or voting.
Mr Jock Mackintosh, Chief Executive, HB
Regional Sports Park Trust, gave a Power Point presentation (CG-14-2-00060).
He responded to questions from the Committee regarding the presentation,
supported by Councillor Kerr, a Trustee. An apology was noted from Mr R
Graham, Chair of the Trust.
The Manager Strategic Finance, Mr B
Chamberlain, spoke to the agenda report.
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Councillor Dixon/Councillor Redstone
A) That the report
of the Manager Strategic Finance titled “Hawke's Bay Regional
Sports Park Trust Annual Report to 30 June 2017” dated 28/11/2017
be received.
B) That the Hawke’s Bay Regional Sports Park Trust Annual
Report to 30 June 2017 be received.
C) That
a report be brought back to Council in February 2018 (Long Term Plan Meeting)
in regard to carparking and associated costs.
CARRIED
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At
this point, the meeting adjourned at 1.55pm, for an informal meeting.
The
meeting resumed at 3.18pm following the afternoon tea break.
Councillor
Barber did not rejoin the meeting.
The meeting resumed with Councillor Kerr in
the Chair.
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6.
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Hawke's Bay Museums Trust Annual Report for the
year ended 30 June 2017
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(Document 17/1031)
Councillor Lyons had earlier declared a
potential conflict of interest in regard to this item and took no part in
discussion or voting. As a Director of the Hawke’s Bay Museums
Trust, he gave a report on the activities of the Trust. An apology was
noted from Dr Grant, Chair of the Trust.
The Manager Strategic Finance, Mr B
Chamberlain, spoke to the agenda report. He and Councillor Lyons
responded to questions from the Committee.
Councillor Dixon left the meeting at
3.30pm.
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Acting Mayor Hazlehurst/Councillor
Kerr
A) That the
report of the Manager Strategic Finance titled
“Hawke's Bay
Museums Trust Annual Report for the year ended 30 June 2017” dated 28/11/2017 be received.
B) That the Hawke's Bay Museums Trust
Annual Report for the year ended 30 June 2017 be received.
C) That the
Hastings District Council seek a breakdown in regard to the $442,925 grant
paid to the Museum Theatre Gallery (MTG Hawke’s Bay) and how it was
applied.
D) That
the Hastings District Council formally thank the Hawke’s Bay Museums
Trust for the update given at this meeting, noting the efforts the Trust is
making to ensure the safekeeping of the regional collection. It
requests to be kept informed of future steps being taken regarding the continuing
care and protection of the collection given the recent events, and wishes to
support the Trust in its efforts in this regard.
CARRIED
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7.
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New Zealand Local Government Funding Agency Limited
- Annual Report for the year ended 30 June 2017
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(Document 17/1032)
The Manager Strategic Finance, Mr B
Chamberlain, spoke to the agenda report.
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Councillor Travers/Councillor Redstone
A) That the report
of the Manager Strategic Finance titled “New Zealand
Local Government Funding Agency Limited - Annual Report for the year ended 30
June 2017” dated 28/11/2017 be received.
B) That the New Zealand Local Government Funding
Agency Limited Annual Report for the 12 months ended 30 June 2017 be
received.
CARRIED
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8.
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Financial Quarterly Report for the three months ended
30 September 2017
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(Document 17/1134)
The Chief Financial Officer, Mr B Allan,
spoke to the agenda report and power point presentation (CG-14-2-00058).
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Councillor Heaps/Councillor Lyons
A) That the
report of the Financial Controller titled “Financial
Quarterly Report for the three months ended 30 September 2017”
dated 28/11/2017 be received.
CARRIED
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9. Additional Business Items
There were no additional business items.
10. Extraordinary
Business Items
There were no extraordinary business items.
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11.
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Recommendation to
Exclude the Public from Item 12
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SECTION 48,
LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987
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Councillor Kerr/Councillor Nixon
THAT the public now be
excluded from the following parts of the meeting, namely;
12 Hawke's
Bay Museums Trust - Chairperson Appointment
The general subject of the matter to be considered
while the public is excluded, the reason for passing this Resolution in
relation to the matter and the specific grounds under Section 48 (1) of the
Local Government Official Information and Meetings Act 1987 for the passing
of this Resolution is as follows:
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GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED
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REASON FOR PASSING THIS RESOLUTION IN
RELATION TO EACH MATTER, AND PARTICULAR INTERESTS PROTECTED
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GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF
EACH RESOLUTION
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12 Hawke's Bay Museums
Trust - Chairperson Appointment
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Section
7 (2) (a)
The
withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
For
individual's privacy protection.
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Section
48(1)(a)(i)
Where the
Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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CARRIED
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________________________
The meeting closed at 4.05pm
Confirmed:
Chairman:
Date:
Hastings District Council