HASTINGS DISTRICT COUNCIL
MINUTES
OF A MEETING OF THE Works
and Services Committee
HELD
IN THE Council
Chamber, Ground Floor, Civic Administration Building, Lyndon Road East,
Hastings ON
Tuesday, 21 November 2017 AT 1.00pm
Present: Chair: Councillor Watkins
Acting Mayor Hazlehurst
Councillors
Barber, Dixon, Harvey, Heaps (Deputy Chair), Kerr, Lyons, Nixon, O’Keefe,
Poulain, Redstone and Travers
IN ATTENDANCE: Chief Executive (Mr R McLeod)
Group Manager: Asset Management (Mr C Thew)
Group Manager:
Community Facilities & Programmes (Mrs A Banks)
Strategic
Transportation Engineer (Mr Redekar)
Project Manager
(Mr J Wright)
Waste and Data
Services Manager (Mr M Jarvis)
Water Services
Manager (Mr B Chapman)
Transportation
Operations Manager (Mr A Jackson)
Wastewater
Manager (Mr D James)
Stormwater Manager
(Mr M Kneebone)
Bridge Engineer
(Ms A Ileperuma)
Acting Traffic
Engineer (Ms K O’Reilly)
Committee Secretary (Mrs C Hunt)
1. Apologies
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Councillor
Watkins/Councillor Lyons
That apologies
for lateness from Councillors Barber and Kerr be accepted.
CARRIED
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2. Conflicts
of Interest
There were no
declarations of conflicts of interest.
3. Confirmation
of Minutes
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Councillor Dixon/Councillor Travers
That the
minutes of the Works and Services Committee Meeting held Tuesday
22 August 2017 be confirmed as a true and correct record and be adopted.
CARRIED
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4.
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Hastings North Eastern Area Wide and Pakowhai Road
Corridor Management Plan
(Document 17/801)
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Councillor Lyons/Councillor Heaps
A) That
the report of the Strategic Transportation Engineer titled “Hastings
North Eastern Area Wide and Pakowhai Road Corridor Management Plan”
dated 21/11/2017 be received.
B) That the Council adopt both the Hastings North Eastern Area Wide
and Pakowhai Road Corridor Management Plans as its strategic direction.
C) That the Council consider recommendations of the Corridor
Management Plan (CMP) reports as the initial preferred solutions for the
network in the Thirty Year Infrastructure Strategy and Long Term Plan 2018/28
process allowing for refinement during subsequent modelling and design.
With the
reasons for this decision being that the objective of the decision will
contribute to Council’s strategic objectives:
· Develop transport networks integrated with land use
· Neighbourhoods’ designed for walking and cycling
· Accessible public transport options
· Moving the community away from car dependency
· Increased use of renewable resources
· Smart ways to move goods and people
By:
· Providing transport networks which support its land use
environment
· Providing facilities to the standard where people could use
walking and cycling as an obvious choice
· Developing public transport to the point where it becomes an
obvious choice of transport
· Providing alternative transport choices to an equivalent or better
level than private car usage
· Supporting travel demand management measures
· Investigating and developing alternatives.
CARRIED
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5.
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Whakatu Arterial Link (WAL) Update
(Document 17/803)
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The Project Manager, Mr Wright displayed
aerial photographs (PRJ17-94-0331) of the progress to date on the Whakatu
Arterial Link.
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Councillor Redstone/Councillor O’Keefe
A) That
the report of the Project Manager titled “Whakatu
Arterial Link (WAL) Update ” dated 21/11/2017 be
received.
With the reasons for this decision
being that the objective of the decision will contribute to meeting the
current and future needs of communities for good quality local
infrastructure.
CARRIED
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6.
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Asset Management Group Project and Activities
Update as at September 2017
(Document 17/111)
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Councillor Barber joined the meeting
at 1.20pm
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The Group Manager: Asset Management, Mr
Thew displayed a powerpoint presentation providing an overview of the
progress on projects and activities in the District. Mr Thew, together
with Asset Management officers responded to questions from the meeting.
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Councillor Kerr joined the meeting at
2.20pm.
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Councillor Dixon/Councillor Lyons
A) That
the report of the Group Manager: Asset Management titled “Asset
Management Group Project and Activities Update as at September 2017”
dated 21/11/2017 be received.
CARRIED
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7.
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Clifton Road Crossing
(Document 17/1141)
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Councillor
Heaps/Councillor Lyons
A) That
the report of the Acting Traffic Engineer titled “Clifton
Road Crossing” dated 21/11/2017 be received.
B) The Council approve the implementation of Option 2, installation
of a crossing point north of the Clifton shopping area.
With the
reasons for this decision being that the objective of the decision will
contribute to meeting the current and future needs of the Clifton community
for good quality local infrastructure by:
· Providing a defined crossing point
· Avoiding a significant conflict area
· Defining the seaward side parking
· Linking the pathway around the bus bay.
CARRIED
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8.
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Works and Services Committee Report Major Projects
Update as at Sept 2017 - 21 November 2017
(Document 17/1164)
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RECOMMENDATIONS AND
REASONS
A) That
the report of the Group Manager: Asset Management titled “Works
and Services Committee Report Major Projects Update as at Sept 2017 - 21
November 2017” dated 21/11/2017 be received.
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9.
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Havelock North Trunk Watermain and Booster
Pumpstation Procurement Plan
(Document 17/1195)
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Councillor Nixon/Councillor Dixon
A)
That the report of the Group Manager:
Asset Management titled “Havelock North Trunk Watermain and Booster
Pumpstation Procurement Plan” dated 21/11/2017 be received.
B)
That the Procurement Plan be approved
for the Havelock North Trunk Watermain and Booster Pumpstation due to the
large scale and cost of the project.
C)
Officers to report back to a future Council
meeting on the alternative options for the Proposed Havelock North Booster.
CARRIED
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10.
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Summary of Recommendations from the Tenders
Subcommittee Meeting held 9 November 2017
(Document 17/1193)
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Councillor
Kerr/Councillor Lyons
A) That
the report of the Group Manager: Asset Management titled “Summary of
Recommendations from the Tenders Subcommittee Meeting held 9 November
20172017” be received.
B) That the following recommendations of the Tenders
Subcommittee meeting held on 9 November 2017 be ratified:
“4. TRANSPORTATION
MAINTENANCE CONTRACT PROCUREMENT REPORT
A) That the report of the Transportation
Operations Manager titled “Transportation Maintenance Contract
Procurement Report” dated 9/11/2017 be received.
B) That the Tenders Subcommittee
recommends to the Works and Services Committee that;
i) The existing six term maintenance
contracts be amalgamated into:
· Rural Pavement and Corridor Management Contract
· Urban and Plains Pavement and Corridor Management Contract
· Street Lighting and Traffic Signal Maintenance; and
· Renewals Network Pavement Marking
ii) Approved tenure for all transportation term
maintenance contracts to be 4+1 (years).
iii) The procurement by Price Quality Method remain
weighted as 50% price, and 50% attributes.
iv) The Measure and Value (Traditional)
Method to remain the preferred contract model.
With the reasons for this
decision being that the objective of the decision will contribute to meeting
the current and future needs of communities for good quality local
infrastructure in a way that is most cost-effective for households and
business”.
CARRIED
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11.
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Approval to restrict bridges
(Document 17/1203)
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Councillor Kerr/Acting Mayor Hazlehurst
A) That
the report of the Bridge Engineer titled “Approval to
restrict bridges” dated 21/11/2017 be received.
B) Pursuant to Hastings District Council’s consolidated bylaw,
section (5.5.1 a) and Heavy Motor Vehicle Regulations 1974, that Council set
following speed/mass limits:
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Bridge ID
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Bridge Name
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Road Name
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Gross Limit
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Axle Limit
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Speed Restriction
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110
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McIntyres Low Level
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McIntyres Access Road
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31% Class 1
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-
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-
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430
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Rossers
|
Rosser Road
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50% Class 1
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5500
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10km/hr
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206
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Crownthorpe
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Crownthrope Road
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70% Class 1
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-
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10km/hr
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330
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Tawa
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Tawa Road
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70% Class 1
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2500
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10km/hr
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417
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Ohara (Big Hill No.2)
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Big Hill Road
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80% Class 1
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-
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10km/hr
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328
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Riggers
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Maraetotara Road
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80% Class 1
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-
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10km/hr
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114
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Moka Moka
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Moka Moka Road
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80% Class 1
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-
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10km/hr
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901
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Farndon Overhead
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Farndon Road
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86% Class 1
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-
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10km/hr
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805
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Brookfield
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Brookfields Road
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88% Class 1
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-
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10km/hr
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127
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Averys
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Ohurakura Road
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90% Class 1
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4500
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10km/hr
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341
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Red
|
Waimarama Road
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90% Class 1
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-
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10km/hr
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260
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Waitata
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Waitata Road
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90% Class 1
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-
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10km/hr
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220
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Kawera
|
Taihape Road
|
44000 kgs
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-
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-
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222
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Kuripapango
|
Taihape Road
|
44000 kgs
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-
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10km/hr
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258
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Willowford
|
Willowford Road
|
44000 kgs
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6500
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10km/hr
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122
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Moeangiangi
|
Waikare Road
|
44000 kgs
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3800
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-
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334
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Te Apiti No.3
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Te Apiti North Road
|
44000 kgs
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-
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10km/hr
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253
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Taylors
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Kikowhero Road
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44000 kgs
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4000
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-
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424
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Poporangi
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Duff Road
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44000 kgs
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-
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10km/hr
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119
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Heays Gorge
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Heays Access Road
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44000 kgs
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5400
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10km/hr
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248
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Rissington
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Puketitiri Road
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44000 kgs
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-
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-
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312
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Lambs Hill No.1
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Okaihau Road
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44000 kgs
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8500
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10km/hr
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108
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Arapaoanui Low Level
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Arapaoanui Road
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44000 kgs
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-
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10km/hr
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105
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Darkys Spur No.1
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Darkys Spur Road
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44000 kgs
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4500
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10km/hr
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226
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Matapiro
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Matapiro Road
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44000 kgs
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-
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10km/hr
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218
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Horgans
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Waihau Road
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44000 kgs
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-
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10km/hr
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C) That
the Chief Executive be delegated authority to publish the above set
speed/mass limits as per the Heavy Motor Vehicle Regulations 1974, section 11
(5).
D) That
the Chief Executive be delegated authority to withdraw any individual bridge
restriction without further formality at the completion of the upgrade of
that bridge and to publish the withdrawal as per Heavy Motor Vehicle
Regulation 1974, section 11 (10).
With the reasons for this decision being that the
objective of the decision will contribute to meeting the current and future
needs of communities for performance of regulatory functions in a way that is
most cost-effective for households and business by:
i) Providing safe
and good quality local infrastructure that are efficient, effective and
appropriate for present and future circumstances
CARRIED
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12. Additional Business Items
There were no additional business items.
13. Extraordinary
Business Items
There were no extraordinary business items.
_______________________
The meeting closed at 3.10pm
Confirmed:
Chairman:
Date:
Hastings District Council