Agenda of HDC - Maori Joint Committee Meeting

Hastings District Council: Māori Joint Committee – Terms of Reference

This Committee is established between the Hastings District Council and Māori within Hastings District, and shall have the status of a standing committee of the Hastings District Council.

Context and values

The Council views its fundamental role as being to help its communities to overcome the challenges they face and capitalise on the opportunities they have. The Council views Māori within Hastings District as an important part of its constituency, with their own customs, aspirations and, in some areas of Council activity, service delivery preferences. Council relates to Māori both as mana whenua holding customary authority in the District, and as citizens and service users in relation to the Council’s democratic, stewardship and service delivery functions. In order to be responsive to Māori in an effective manner, the Council puts in place a range of engagement and decision making mechanisms. This committee is one such mechanism.

· The Joint Committee has been established by the Council to provide a Māori perspective into the governance process of the Council. Further it is intended to assist the Council to meet the intent and spirit of the Council’s obligations set out in the legislation, including the obligations specified in the Local Government Act 2002 to take action:

− towards establishing and maintaining processes that provide opportunities for Māori to contribute to the decision processes of the Council and

− fostering the development of Māori capacity to contribute to those processes and

− providing information to assist Māori contribution to Council’s activities.

· The Council wishes the Joint Committee to assist it with the development of an integrated policy framework (based on Treaty of Waitangi Principles) for the Council aimed at delivering effective governance, engagement and service delivery for Māori within the District.

· For the avoidance of doubt, the existence of this committee does not in any way limit or remove the Council’s obligations under law to work with or consult with parties holding or exercising traditional authority recognised in statute or common law.

Fields of Activity

A. Strategy and Governance

Ø To provide governance level advice to the Council, from a Māori perspective, on matters of strategy and policy development across the scope of Council’s activities where those activities are of interest to the Committee.

Ø To develop, update and recommend to Council a policy framework and work programme, known as the Māori Responsiveness Framework.

Ø To provide input and advice into the Long Term Plan and the Annual Plan in order to assist the Council to effectively consider Māori perspectives and address issues of importance to Māori within the District.

Ø To undertake, and provide advice to Council on, monitoring of Council performance against goals and objectives contained in the LTP and the Māori Responsiveness Framework.

Ø To assist the Council as appropriate in conducting and maintaining effective, good faith working relationships with Māori within the District, including advice on governance arrangements.

B. Operational Matters

Ø To provide policy advice, with respect to the District Plan, regarding provisions for Wāhi Taonga and Wāhi Tapu, Papakainga, and where relevant to tangata whenua, any other proposals for amendments to the Plan.

Ø To consider and recommend Māori capacity building initiatives within budget and resource constraints of the Council.

Ø To make decisions as to the allocation of Marae Whakaute Marae Development Fund grants within the allocated budget.

Ø To consider and make recommendations to Council on such other matters placed before it by Council from time to time.

Membership

The Mayor.

5 Councillors appointed by the Council.

6 members from within the Māori Community to be appointed by the Council and Kaumatua, taking into account the “post settlement environment” and Matāwaka.

Election of Chairman and Deputy Chairman:

Chairman – to be elected at the first meeting of the Committee at the beginning of each triennium; and from among the appointed community members of the committee.

Deputy Chair – to be elected at the first meeting of the Committee at the beginning of each triennium from among the elected members of the committee.

Quorum – at least three Councillor Members and three Appointed Members

Delegated Powers

Authority to exercise all Council powers, functions and authorities in relation to the matters detailed in the Fields of Activity such as to enable recommendations to the Council on those matters.

Authority to make decisions on the allocation of Marae Development Fund grants within the allocated budget.

Authority to develop procedures and protocols that assist the Committee in its operation, provided that such procedures and protocols meet the statutory requirements of the Local Government Act 2002, the Local Government Official Information and Meetings Act 1987 and Council’s Standing Orders.

The Chairman shall not have a casting vote.

Note: The Terms of reference for the Hasting District Council: Māori Joint Committee shall be subject to review by the Joint Committee at its first meeting following each local government triennial election.

CG-14-14-00031 1

COAT-ARM Hastings District Council

Civic Administration Building

Lyndon Road East, Hastings 4156

Phone: (06) 871 5000

Fax: (06) 871 5100

www.hastingsdc.govt.nz

OPEN

M I N U T E S

HDC - Māori Joint Committee

Meeting Date:

Wednesday, 16 August 2017

Minutes of a Meeting of the HDC - Māori Joint Committee held on

16 August 2017 at 9.00am

Table of Contents

Item Page No.

1. Apologies 1

2. Conflicts of Interest 1

3. Confirmation of Minutes 2

4. FORUM ITEM - Nikki Harrison, Statistics New Zealand 2

9. Marine and Coastal Area (Takutai Moana) Act 2011 [MACA] 2

5. Amendments to the Resource Management Act: Te Mana

Whakahono o Rohe/Iwi Participation Agreements 3

6. Review of Māori Participation in Council Decision Making 4

7. Māori Responsiveness Framework 4

8. Marae Development Fund Grants 5

10. Additional Business Items 6

11. Extraordinary Business Items 6

HASTINGS DISTRICT COUNCIL

MINUTES OF A MEETING OF THE HDC - Māori Joint Committee

HELD IN THE Council Chamber, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON

Wednesday, 16 August 2017 AT 9.10am

Present: Chair: Mr Robin Hape

Acting Mayor Hazlehurst

Councillors O’Keefe, Travers, Barber, Lyons and Poulain

Messrs Te Rangihau Gilbert, Ms Tracee Te Huia, Mr Ngaio Tiuka and Mr S Walker

ALSO Present: Chief Executive (Mr Ross McLeod)

Group Manager: Planning & Regulatory Service (Mr J O’Shaughnessy)

Strategic Advisor – Culture and Heritage (Mrs Marama Laurenson)

Principal Advisor: District Development (Mr M Clews)

Senior Environmental(Mrs A Sanders)

Environmental Policy Manager (Mr R Wallis)

Executive Advisor/Manager: Office of the Chief Executive (Mr M Maguire)

Democratic Support Manager (Mrs J Evans)

Strategy Manager (Mr L Verhoeven)

Committee Secretary (Mrs C Hunt)

AS REQUIRED: Ms Nikki Harrison, Statistics New Zealand

Councillor O’Keefe gave the opening Karakia.

1. Apologies

Councillor O'Keefe/Ms Te Huia

That an apology for absence from Mrs Ratima and apologies for lateness from Councillor Barber and Mr Gilbert be accepted.

CARRIED

Leave of Absence had previously been granted to Mayor Yule and Councillor Pierce from 23 June to 28 August 2017.

2. Conflicts of Interest

The Chair, Mr Hape declared a conflict of interest in Item 8 – Marae Development Fund Grants and also Item 9 – Marine and Coastal Area (Takutai Moana) Act 2011 (MACA).

The Chief Executive, Mr McLeod advised that Mr Hape’s conflict of interest in Item 9 as a Chief Executive of one of the entities was not deemed to be a conflict in regard to the report to be considered by the Committee.

11.

EXTRAORDINARY BUSINESS ITEM

Acting Mayor Hazlehurst/Councillor Lyons

That the report in relation to the naming of the Whakatu Arterial Link be considered as an Extraordinary Business Item due to the information being unavailable at the time of the preparation of the Agenda.

CARRIED

Mr Gilbert joined the meeting at 9.15am

3. Confirmation of Minutes

Councillor O'Keefe/Ms Te Huia

That the minutes of the HDC - Maori Joint Committee Meeting held Wednesday 5 April 2017 be confirmed as a true and correct record and be adopted.

CARRIED

FORUM ITEM - Nikki Harrison, Statistics New Zealand

(Document 17/462)

Councillor Barber joined the meeting at 9.20am

Ms Harrison, Statistics New Zealand displayed a powerpoint presentation (CG-14-14-00024) providing an overview of the need to socialise communities in the census process on 6 March 2018.

There were three main reasons for transforming how the census was run:

· the rising costs of running a traditional census

· opportunities from new technologies

· the increasing availability of alternative data sources.

Ms Harrison advised that the most significant change for the Census 2018 was going digital and encouraging people to respond using online forms. Paper forms would also be available.

It was noted that Māori were suspicious about providing data and Māori also need to understand hapū/iwi identification.

Councillor O'Keefe/Mr Walker

That the report of the Strategic Advisor Culture and Heritage titled “Forum Item – Nikki Harrison, Statistics New Zealand” be received.

CARRIED

Marine and Coastal Area (Takutai Moana) Act 2011 [MACA]

(Document 17/747)

The Principal Advisor: District Development, Mr Clews updated the Committee on the implications of the Marine and Coastal Area (Takutai Moana) Act 2011 for local authorities. Coastal Marine Title lets people of the land know about title.

Members of the Committee were very supportive of the Act which provided recognition and protection rights for Customary Practices and Customary Title.

Councillor Barber/Councillor Lyons

A) That the report of the Principal Advisor: District Development titled “Marine and Coastal Area (Takutai Moana) Act 2011 [MACA]” dated 16/08/2017 be received.

With the reasons for this decision being that the objective of the decision will contribute to meeting the current and future needs of communities for good quality local infrastructure and the performance of regulatory functions.

CARRIED

Amendments to the Resource Management Act: Te Mana Whakahono o Rohe/Iwi Participation Agreements

(Document 17/693)

The Senior Environmental Planner Policy (Special Projects), Mrs Sanders advised that the Resource Legislation Amendment Act enacted on 18 April 2017, included new provisions around the way Māori were involved in the management of natural resources through iwi participation agreements known as Te Mana Whakahono a Rohe. Te Mana Whakahono a Rohe provided a mechanism for Councils to meet their existing obligations to consult with local iwi on resource management matters.

Mrs Sanders also advised that the Ministry for the Environment were working with an Iwi Advisors Group in regard to compiling guidelines and it was anticipated that these would be available in February 2018. Following the production of the guidelines a workshop would be held in early 2018.

Officers will report back to the Committee at a future date.

Councillor Poulain/Councillor Travers

A) That the report of the Senior Environmental Planner Policy (Special Projects) titled “Amendments to the Resource Management Act: Te Mana Whakahono o Rohe/Iwi Participation Agreements” dated 16/08/2017 be received for information purposes.

CARRIED

__________________

The meeting adjourned for morning tea at

10.15am and reconvened at 11.50am

__________________

Review of Māori Participation in Council Decision Making

(Document 17/655)

The Executive Advisor/Manager: Office of the Chief Executive updated the Committee on research undertaken on how other Councils meet the statutory provisions for Māori participation in decision making. A joint workshop with Council would be held on 21 September 2017 to discuss options to review Māori participation in Council decision making.

Officers had visited a number of Councils and would be visiting Whanganui on 17 August 2017, after which information would be provided prior to the workshop to enable a robust discussion. Included in the information would be guidance on targeted consultant rather than just wider consultation.

Ms Te Huia/Mr Tiuka

A) That the report of the Strategic Advisor Culture and Heritage titled “Review of Māori Participation in Council Decision Making” dated 16/08/2017 be received with amendments made to correct Paragraph 3.8 as follows:

Ngāti Kahungunu Iwi Incorporated [NKII]

NKII was established in 1988 ~~following the settlement of fisheries claims~~. The constituency of NKII is population based through registration: yet the beneficiaries have whakapapa in common. NKII and Council have a working relationship on projects, events and specific tasks – including partnership in the HB Museums Trust related to the collection of taonga. Further working relationships are emerging in relation to guardianship responsibilities in areas such as water.

B) That Council and the HDC: Māori Joint Committee will take part in workshop on the matter to be held on Thursday 21 September at 1.00pm

With the reasons for this decision being that the objective of the decision will contribute to meeting the current and future needs of communities for local public services in a way that is most cost-effective for households and business by improving Māori engagement in the Council’s governance and decision making processes.

CARRIED

Māori Responsiveness Framework

(Document 17/694)

The Strategy Manager, Mr Verhoeven spoke to the report and advised that the the Framework was to outline the future work programme of the Committee, inputs that may be required for the 2018 Long Term Plan and areas of focus for future reporting against the Māori Responsiveness Framework.

General discussion ensued and it was agreed to include a watching brief on the following into the Responsiveness Framework:

· Coastal Marine Title

· Te Mana Whakahono o Rohe

· Māori Participation in decision making

Mr Walker was supportive of the Framework but considered that the Māori Capability and Capacity on page 34 was ambiguous and wording needed to be amended.

Mr Walker left the meeting at 12.07pm

The Chief Executive, Mr McLeod advised that in conjunction with the Joint Council Workshop to be held on 21 September 2017 the Responsiveness Framework and Long Term Plan key areas would also be discussed.

At the HDC : Maori Joint Committee meeting to be held on 6 December 2017 would provide another opportunity to present some key features of Long Term Plan before it goes to council and have some input.

It was agreed at the meeting that the Responsiveness Framework would become the first agenda item for future agendas.

Ms Te Huia/Councillor Lyons

A) That the report of the Strategy Manager titled “Māori Responsiveness Framework” dated 16/08/2017 be received.

B) That further development of the Maori Responsiveness Framework and Long Term Plan (LTP) be considered at the joint Council workshop to be held on Thursday, 21 September 2017 and further considered at the HDC: Maori Joint Committee meeting on 6 December 2017.

C) That the following issues Te Mana Whakahono o Rohe/Iwi Participation Mechanisms, matters arising from the Marine and Coastal Area (Takutai Moana) Act 2011 and the Review of the Maori Participation in Council decision making be added to the Maori Responsiveness Framework as appropriate.

With the reasons for this decision being that the objective of the decision will contribute to effective local decision making and action by, and on behalf of communities.

CARRIED

Mr Hape having previously declared a conflict of interest in Item 8 withdrew from the meeting table and Councillor Barber assumed the role as Chair for this Item.

8.	Marae Development Fund Grants (Document 17/706)
	The Strategic Advisor – Culture and Heritage, Mrs Laurenson advised that two grants were recommended for the Marae Development Fund. Waimarama Marae: project to complete pae pae shelter (bench at the front of the meeting house, front row of seats) and adjoining toilet units at $32,800. The contribution from the marae was $16,400. Kahuranaki Marae: project to remedy unsafe and dangerous waste water infrastructure at $55,000. The contribution from the marae was $18,333. It was noted that for the next Marae Development Fund Grant round details of previous grants be provided.
	Councillor Barber/Councillor Lyons A) That the report of the Strategic Advisor Culture and Heritage titled “Marae Development Fund Grants” dated 16/08/2017 be received. B) That the following grants from the Marae Development Fund 2017/2018 be made: i) That the Waimarama Marae be approved funding of $16,400 to complete a pae pae shelter and adjoining toilet units at the Waimarama Marae. ii) That the Kahuranaki Marae be approved funding of $36,600 to remedy unsafe and dangerous waste water infrastructure at the Kahuranaki Marae. With the reasons for this decision being that the objective of the decision will contribute to meeting the current and future needs of communities for (good quality local infrastructure). CARRIED
Mr Hape rejoined the meeting and assumed the role of Chair.

10. Additional Business Items

There were no additional business items.

11. Extraordinary Business Items

Naming of the New Arterial Link in Whakatu

(Document 17/819

The Committee were advised that Ngāti Kahungunu Iwi Incorporated (NKII) had been approached by Council to suggest a name for the new arterial link in Whakatu. The name Ahikā was proposed.

Councillor Travers/Mr Gilbert

A) That the report of the titled “Naming of the New Arterial Link in Whakatu” dated 16/08/2017 be received.

B) That consultation on the name Ahikā be conducted out as advised by and with Ngati Kahungunu Incorporated before 28 September 2017.

C) That Council approve the name, that is supported by consultation for the new arterial link Whakatu at its meeting on 28 September 2017.

• Working in a mutually appropriate way with mana whenua.

CARRIED

Te Rangihau Gilbert gave the opening Karakia.

________________________

The meeting closed at 12.30pm

Confirmed:

Chairman:

Date:

File Ref: 17/1232

REPORT TO: HDC - Māori Joint Committee

MEETING DATE: Wednesday 6 December 2017

FROM: Hastings City Art Gallery Director

Toni MacKinnon

SUBJECT: Hastings City Art Gallery Activities

1.0 SUMMARY

1.1 The purpose of this report is to update the Committee about activities, services and programme delivery at the Art Gallery in regard to Maori Service provision.

1.2 The activities of the Art Gallery link primarily with the “Culture and Identity” aspects of the Maori Responsiveness Framework.

1.3 Highlights in the Art Gallery’s 2017 programme of activity include the exhibition Iwi Toi Kahungunu, an increase in the number of Maori exhibitors and the inclusion in the gallery’s Strategic Action Plan of new key performance indicator ‘At least 3 collaborations with Maori per year’.

1.4 This report also highlights the plan to develop a Manawhenua reference group for Hastings City Art Gallery before the end of 2018.

1.5 This report concludes by recommending the report be received.

2.0 BACKGROUND

2.1 The Gallery’s Strategic Action Plan explains it’s bi-cultural foundation ‘Ararau’ and the broader contexts in which the gallery exists.

2.2 Hastings City Art Gallery’s Strategic Action Plan describes how together with key stakeholders, the gallery will continue to grow the visibility of Maori art, Maori artists and to develop Maori audiences in the region.

2.3 In this plan the gallery describes how Hastings City Art Gallery will build relationships and increase activity; onsite, offsite and online. The plan makes particular reference to the sustainable development of this activity and relationships.

2.4 This report describes actions associated with this plan and service delivery achievements for 2017, with particular reference to activity and achievements of interest to the Maori Joint Committee.

3.0 CURRENT SITUATION

3.1 The gallery’s plan to develop a Manawhenua consultation group ^{^[1]} directly relates to the gallery’s aim to meet its treaty obligations and is its aim of enabling Maori perspectives to be articulated at the gallery. A manawhenua reference group will be key in informing gallery objectives and goals and challenging the gallery to be relevant to its audiences. The gallery will achieve this group in 2018.

3.2 Currently in development is a new Arts and Culture Strategy for the district which will be presented as a draft to council in December 2017. Consultation with key stakeholders at Ngati Kahungunu, Napier’s MTG, Toi Mairangi, Napier District Council, Hastings District Council, and key players in the arts and culture sector has taken place to ensure the strategy positively progresses the ambitions of manawhenua and that broader aims for the sector are enriched by a matauranga Maori perspective.

3.3 In 2017 the Art Gallery presented the exhibition Iwi Toi Kahungunu, a major Ngati Kahungunu exhibition featuring 35 Ngati Kahungunu affiliated artists and curated by Sandy Adsett as a part of Te Matatini Festival. During the 3 month period of the exhibition 400 formal learners and over 4700 visitors attended the exhibition at the gallery.

3.4 Other solo exhibitions which are a part of the 2017 calendar at the gallery included Uru-te-nganana by Makareta Takaere, Crossing the Bridge by Christine Pattulo, Tahunga by Rangituhia Hollis, and Para Matchitt’s solo exhibition Hui.

3.5 Celebrated Maori artists Shane Cotton, Diggeress Te Kanawa and Ralph Hotere were also included in the 2017 exhibition programme.

3.6 Outlined in the strategic plan is the gallery’s aim to collaborate with artists. This year the gallery committed to this aim adding the target to make at least 3 collaborative projects with Maori to its Strategic Action Plan. Collaborations will include exhibitions and programmes. Projects with artists such as Campbell Burns and Raewyn Paterson are already underway for the 2018 exhibition programme.

3.7 The gallery continues to emphasise its school programme as a priority activity. FY17 saw a 40% increase in school visitation numbers on FY16 which was in line with a 40% increase in general visitors to the gallery for the same period.

3.8 A significant gallery exhibition and residency project took place at Kimiora Community School this year. Kimiora Community School is a decile 1A school and 35% Maori student population. During the 5 week residency at the school students had opportunity to work with celebrated New Zealand documentary photographer Edith Amituanai. Edith has a reputation for building close relationships with the communities she photographs and in this project the resulting exhibition was a collaboration between the students and staff at the school and Edith. (As I write this Edith is in Wellington with the school at their annual camp) The project has been acknowledged nationally as a radical innovation in documentary photography practice and inventive in its approach to community engagement. The exhibition is now on display at Flaxmere Community Center- (the student’s chosen venue for the offsite element of the project).

3.9 2017 events at Hastings City Art Gallery included toanga pouro artist Matiu Bartlett’s live performance to a large audience at the gallery. The gallery’s stand at Matariki Night Market was a highlight of the gallery’s offsite programme. New programmes such as the Youth Ambassador Programme and the gallery’s volunteer programme have been instrumental in increasing the gallery’s community base.

4.0 RECOMMENDATIONS AND REASONS

A) That the report of the Hastings City Art Gallery Director titled “Hastings City Art Gallery Activities” dated 6/12/2017 be received.

Attachments:

There are no attachments for this report.

File Ref: 17/1237

REPORT TO: HDC - Māori Joint Committee

MEETING DATE: Wednesday 6 December 2017

FROM: Acting Libraries Manager

Kate Peterson

SUBJECT: Hastings District libraries update

1.0 SUMMARY

1.1 The purpose of this report is to update the Committee about current activities and progress made at Hastings District Libraries (HDL) towards the goals outlined in the Libraries’ Strategic Plan, 2016-2020.

1.2 This issue arises from a number of changes that have positively impacted on uptake of library services since the Libraries’ Strategic Plan (LSP) 2016-2020 was adopted in July 2016. The report outlines some of the key areas of growth, change and future potential development to library services.

1.3 The Council is required to give effect to the purpose of local government as prescribed by Section 10 of the Local Government Act 2002. That purpose is to meet the current and future needs of communities for good quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost–effective for households and businesses. Good quality means infrastructure, services and performance that are efficient and effective and appropriate to present and anticipated future circumstances.

1.4 The objective of this decision relevant to the purpose of Local Government is local public services which help meet the needs of young and old, people in need, visitors and locals, businesses and households and local infrastructure which connects communities by:

· Community infrastructure for recreational, arts and cultural opportunity

· Services to meet recreational, arts and cultural needs

· Assistance for people in need

· Creating a strong district identity.

1.5 By providing library services to the community, Hastings District Libraries also supports the Culture & Identity and the Prosperity & Wellbeing strands of the Maori Responsiveness Framework.

1.6 This report concludes by recommending that the report from the Acting Libraries Manager be received.

2.0 BACKGROUND

2.1 The mission of HDL is to enrich the life of the community by providing a library service that meets people’s informational, recreational and cultural needs. HDL achieves this and supports the literacy needs of the community by ensuring free and equitable access to information, collections, providing programmes and outreach and partnering with other organisations to deliver services and programmes.

2.2 The Libraries’ Strategic Plan, 2016-2020 emphasises the critical need to reposition library services to ensure libraries continue to respond to, and meet changing community needs and expectations.

2.3 With the adoption of the LSP, a number of changes to service levels were implemented, with the key drivers being to put customers at the centre of service delivery, improve access to library services and resources and to create flexibility in both service delivery and spaces so to respond to the changing needs and expectations.

2.4 Key initiatives implemented include:

· Extended hours of opening till 6pm weekdays at the Hastings, Havelock North and Flaxmere Libraries

· Removal of charging for internet and wifi use at the libraries

· Removal of charges to circulate on shelf resources between sites

2.5 There has been a positive response to these initiatives, as reflected by an increase in visitor numbers across the district:

· Hastings War Memorial Library visitors are up 12.4% on the previous financial year

· Havelock North Library visitors are up 3% on the previous financial year

· Flaxmere Library visitors are up 35.9% on the previous financial year

2.6 Completely free internet access is significant driver for the overall increase in visitor numbers, with internet and wifi use increasing by 266% district wide in the last financial year.

3.0 CURRENT SITUATION AND NEW INITIATIVES

3.1 Māori Services Librarian

Acknowledging the relationship with mana whenua, HDL has had a role of Kaitiakipukapuka Māori for over a decade. This role is a key contributor to the delivery of services to Māori by:

· Providing research assistance

· Developing specialist programmes

· Engagement and outreach with local schools, childhood centres, kura kaupapa and kohanga reo

· Establishing networks within the local community

· Collection development in relation to Māori collections

3.2 Summer Sparks 2017/18

Summer Sparks is a new literacy and learning offering designed by library staff for the summer holidays. It replaces the ECREAD’N programme that has been run annually for the past 20 years. This programme aims to:

· Be a fun and innovative programme that children want to participate in

· Engage children with other forms of literacy than only reading, such as social and digital literacy

· Interweave culture and language into the programme, rather than running a parallel programme for speakers and/or readers of te reo Māori.

3.3 Outreach and relationships with schools

HDL has continued to build and strengthen relationships with schools in the district. For example, this year staff visited 2 schools regularly for the Hell Pizza Wheel challenge, and another 7 schools participated as groups in the winter reading programme. Strong relationships have been developed with both children and teachers.

Staff have also recently started working with Omahu School to assist with a refresh of their school library. Staff will also visit the school for programmes on an ongoing basis and have liaised with the National Library’s Services to Schools to facilitate access to relevant digital and print resources and services.

3.4 Refresh to Havelock North

The Havelock North Library is currently undergoing a refurbishment, including paint, carpet, and an opening up of the collections and spaces to be more flexible, more seating. The refresh will also deliver two new meeting rooms for community use.

HDL invited the community to submit name suggestions for these meeting rooms. The following options have been put forward:

· Hinerakau and Rongokako

· Te Mata and Kahurānaki

· Tukituki and Karamu

· Tukituki and Ngaruroro

Feedback from the Committee on any of these options is welcome.

3.5 Archives update

As outlined in a report to this Committee at its meeting on 24 February 2016, the Hastings Library in its current layout and design is not a recommended facility for the storage of further Blake manuscripts. Council’s provision of a facility for archives is part of the ongoing discussion about the redevelopment of the Municipal Buildings complex.

Planning to finalise the scope of the redevelopment is expected to be complete late in 2018.

Officers are also in discussion with Napier City Council about regional archives options. The Group Manager: Community Facilities & Programmes will update on these at the meeting.

4.0 RECOMMENDATIONS AND REASONS

A) That the report of the Acting Libraries Manager titled “Hastings District libraries update” dated 6/12/2017 be received.

With the reasons for this decision being that the objective of the decision will contribute to meeting the current and future needs of communities for (good quality local public services in a way that is most cost-effective for households and businesses by:

i) Providing community infrastructure for recreational, arts and cultural opportunity;

ii) Providing services to meet recreational, arts and cultural needs;

iii) Providing assistance for people in need;

iv) Creating a strong district identity.

Attachments:

There are no attachments for this report.

File Ref: 17/1245

REPORT TO: HDC - Māori Joint Committee

MEETING DATE: Wednesday 6 December 2017

FROM: Environmental Planner (Policy)

Craig Scott

SUBJECT: Papakainga Housing within Hastings District

1.0 SUMMARY

1.1 The purpose of this report is to inform the Committee about the number and progress of papakainga development projects in the District.

1.2 The kaupapa of Council to encourage papakainga development is taken into account in the policy direction of the Maori Responsiveness Framework in the Long Term Plan.

1.3 Over the last 3 years, Hastings District has seen a dramatic rise in the number of papakainga developments which have been applied for, and have begun or completed construction. This increased activity has occurred since the amendments to the Papakainga Section of the District Plan, and more significantly since funding has been made available by the Government to provide for these papakainga housing projects administered by Te Puni Kokiri.

1.4 Recent successes in increased development can be traced back to the inter-agency approach that was taken to papakainga between Hastings District Council, Te Puni Kokiri and Maori Land Court. This inter-agency approach has built cohesive relationships which has ensured applicants can work through the consents and development processes with as much ease as possible. As such Hastings District is now recognised as having the largest number of papakainga in one region.

1.5 The Council is required to give effect to the purpose of local government as prescribed by Section 10 of the Local Government Act 2002. That purpose is to meet the current and future needs of communities for good quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost–effective for households and businesses. Good quality means infrastructure, services and performance that are efficient and effective and appropriate to present and anticipated future circumstances.

1.6 This report concludes by recommending that the Committee receive the report of the Senior Environmental Policy Planner titled “Papakainga Housing Development within the Hastings District”

2.0 BACKGROUND

2.1 In 2004 only three whanau had applied to Council to establish papakainga developments. This was disparate with the quantity of Maori land in the District being 22% of the total area; and, that does not include general land owned by Maori.

2.2 The disconnection between the policies and practices of the relevant government agencies responsible for final approval of papakainga developments was identified as a causal factor in the limited number of successful applications approved.

2.3 In 2007, HDC, Te Puni Kokiri and the Maori Land Court collaborated to produce the Papakainga Development Guide. The aim of the Guide was to provide step by step instructions to ease applicants through the separate processes involved in achieving papakainga development.

2.4 Further at that time it was recognised the rules in the District Plan related to papakainga were not aligned to the realities and aspirations of customary practice required by whanau if they were to occupy their land in a modern society.

2.5 Council’s response to that was to continue working with the joint agency group to identify and amend areas of the District Plan which could better align with Maori aspirations.

2.6 The outcome of dealing with the summary points above was an amendment to the Papakainga Section of the District Plan by Council.

2.7 It also informed policy advice from Te Puni Kokiri to the Government to allocate budget to papakainga housing throughout the country.

2.8 A combination of Council’s policy amendment and the funding through Te Puni Kokiri has meant an increase in papakainga developments.

3.0 CURRENT SITUATION

3.1 Over the last two years, funding has been administered by Te Puni Kokiri and applied through project management contracted by them. Mr George Mackey of Te Puni Kokiri, has been at the interface of resource allocation, planning and building the housing. Mr Paul Sheeran, a project manager contracted by Te Puni Kokiri has been guiding most of the recent papakainga developments through the funding and regulatory processes.

3.2 The recent change of government has meant that there is a general level of uncertainty as to what level of funding will continue, and as to how that will be administered. In discussions with Mr Mackey, he has stated that they are currently in a holding pattern when it comes to new funding. He anticipates that the new government will be making a range of policy announcements around Waitangi Day for Maori housing and development. Papakainga funding is expected to form part of these announcements. At this stage there is uncertainty as to whether funding will continue to be managed by Te Puni Kokiri (through the Maori Development portfolio), or if it will become part of the Housing and Urban Development, Regional Economic Development of other portfolio.

3.3 In regards to existing development, through discussions with Mr Sheeran the biggest limitation presently has been the lack of available funding from existing government Maori Housing Network grants. Mr Sheeran has stated that there are often up to 20 prospective hapu in Hastings District with development aspirations, but only a few will be granted funding allocation at any time. Mr Sheeran has said that while we have the greatest number of allocations getting granted from any region, there are still a number of applications from around the country which require resources to establish their development aspirations.

3.4 It is hoped that funding will continue in some form, but nothing definite regarding this can be confirmed at this stage.

3.5 Existing and upcoming developments have been funded through a mixture of the government grants mentioned above and loans through Kiwibank’s Kainga Whenua scheme. At present developments have had loans provided to both trusts and individuals through the Kainga Whenua scheme. From discussions with Mr Sheeran there does not appear to have been significant issues with Kiwibank providing lending through the scheme, but there is a lot of process involved to ensure the criteria is met for trusts to ensure eligibility for the loans.

3.6 This report is also an opportunity to inform the committee of the progress for papakainga developments within the District. This will provide an update on the report that was produced to the committee in June of last year. It will give an overview of all developments of the last three years.

3.7 Waiohiki Papakainga Developments

3.7.1 The Property Group and Mr Laurie O’Reilly have managed the establishment of an 8 house papakainga development project at Waiohiki (Ngati Hinewera Lane), construction of all dwellings was completed in 2015.

3.7.2 Te Hiiri Trust has also applied for a papakainga of 4 new dwellings on the opposite side of Waiohiki Rd. Consent has not been granted.

3.7.3 Mr Paul Sheeran has managed the Consent process for Rapihana Hawaikirangi Whanau Trust, which has been granted consent for a 5 house papakainga development at Waiohiki, funding has been approved for the construction of 3 dwellings, with the remainding to be constructed at a later date.

3.8 Waipatu/Bennett Road Papakainga:

3.8.1 Mr Sheeran has managed the consent process and construction of an 8 house papakainga development for the Aoraki Maori Trust Board. Construction of all dwellings was completed in 2015.

3.8.2 Construction of a two dwelling papakainga is to begin very soon on land close to the Waipatu Marae with additional application for funding approved for two other developments near the Marae.

3.9 Waimarama Papakainga:

3.9.1 Mr Sheeran has managed the consent process for 3A1C2 Incorporated Waimarama, which was granted resource consent for a 20 house papakainga development in 2012, and 5 of these houses have been built.

3.10 Bridge Pa Papakainga

3.10.1 Mr Sheeran has managed the consent process for the construction of a 7 house papakainga development for Trustees of the Akarana on Ngatarawa Rd. This follows on from a smaller papakainga to relocate one dwelling onsite in 2010. Currently one additional dwelling is being constructed on this site, funding has been obtained for the remainder of the dwellings.

3.11 Kohupatiki/Clive Papakainga

3.11.1 Mr Sheeran has managed the consent process for the construction of a 5 house papakainga development for Rotopounamu 1BE Lot 1 Trust on the corner of Kohupatiki and Farndon Roads. Currently one dwelling is being constructed on this site.

3.11.2 Mr Sheeran has also managed the consent process for the construction of a 4 house papakainga development for Royal Puna & 7 others as Trustees for a site on Farndon Rd. Currently one dwelling is being constructed on this site. Currently 4 dwellings are being constructed for this development and are expecting completion around March of 2018.

3.12 Other Papakainga

3.12.1 Mr Sheeran has managed the consent process of a 12 dwelling development at Ocean Beach for Waipuka 3B1C1 Inc. The Consent has been approved and funding has been approved for the upgrade of the bridge to the site, and the construction of the dwellings.

3.12.2 Mr Sheeran has applied for Resource Consent for 4 new dwellings on Stock Rd.

3.12.3 There are at least two other groups doing feasibility investigations for papakainga housing projects, and we continue to have enquiries about multiple sites with development aspirations.

3.13 There is a group of project managers within Council who undertake papakainga developments in the District engage with the Council consents’ officers on a consistent basis and relevant asset management officers where required; this means that Council is in good position to ensure that the consenting process will continue to run smoothly while a Strategic Advisor Culture and Heritage (or similar role) is absent.

3.14 Papakainga development is a factor in the day to day work of Council officers now; and, this is taken into account in the responsive framework in the Long Term Plan related to Maori.

3.15 Finally, the co-operation between our organisations [Council, Te Puni Kokiri, and the Maori Land Court] to assist and facilitate papakainga projects is well established and constantly called upon. It is an example of collaboration that has borne benefits for Maori land owners, the community in general and the local economy.

4.0 OPTIONS

4.1 This report is for information purposes only

5.0 SIGNIFICANCE AND ENGAGEMENT

5.1 Nothing in this report triggers the threshold of the significance policy.

5.2 The level of engagement on papakainga housing has been occurring at this level since 2004 with the relevant public sector agencies.

6.0 ASSESSMENT OF OPTIONS (INCLUDING FINANCIAL IMPLICATIONS)

6.1 This report is for information purposes only

7.0 PREFERRED OPTION/S AND REASONS

7.1 This report is for information purposes only

8.0 RECOMMENDATIONS AND REASONS

A) That the report of the Senior Environmental Planner (Policy) titled “Papakainga Housing within Hastings District” dated 6/12/2017 be received.

Attachments:

There are no attachments for this report.

[1] By building greater connectedness to our community we will ensure that the gallery’s progress it guided by those it aims to serve. - Hastings City Art Gallery Strategic Action Plan

The gallery will develop our relationship with mana whenua, building knowledge to enable Maori perspectives in our work. Where relevant, mātauranga Māori will be incorporated in our approach. - Hastings City Art Gallery Strategic Action Plan.