HASTINGS DISTRICT COUNCIL
MINUTES
OF A MEETING OF THE HDC
- Māori Joint Committee
HELD
IN THE Council
Chamber, Ground Floor, Civic Administration Building, Lyndon Road East,
Hastings ON
Wednesday, 6 December 2017 AT 9.30am
Present: Chair: Mr
Robin Hape
Councillors
Travers, Lyons and Poulain
Ms
Tracee Te Huia, Mr Ngaio Tiuka and Mr S Walker
Kaumatua: Jerry Hapuku
ALSO Present: Chief Executive (Mr Ross McLeod)
Group
Manager: Community Facilities & Programmes (Mrs A Banks)
Strategy
Manager (Mr L Verhoeven)
Hastings
City Art Gallery Director (Ms T MacKinnon)
Acting
Libraries Manager (Ms K Peterson)
Environmental
Planner (Policy) (Mr C Scott)
Māori
Services Librarian Kaitiaki Pukapuka (Ms M Munro)
Project
Manager (Mrs P Murdoch)
Secretary (Mrs C Hunt)
AS REQUIRED: Mr Piripi Smith, Ãtea-a-Rangi Educational Trust
Kaumatua Hapuku gave the opening
Karakia.
Due to a
lack of quorum, the start of the meeting was delayed 30 minutes until a
quorum was present - ie 3 Councillors and 3 Appointed Māori
Representatives.
1. Apologies
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Councillor Travers/Mr Walker
That
apologies for absence from Evelyn Ratima, Councillor O’Keefe and Mayor
Hazlehurst be accepted.
CARRIED
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Leave of Absence
had previously been granted to Councillor Barber.
2. Conflicts
of Interest
There were no
declarations of conflicts of interest.
3. Confirmation
of Minutes
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Mr Hape/Councillor Travers
That the
minutes of the HDC - Māori Joint Committee Meeting held Wednesday
16 August 2017 be confirmed as a true and correct record and be adopted.
CARRIED
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4.
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FORUM ITEM: Winter Solstice and Matariki June 18-22
2018
(Document 17/1053)
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Mr Smith from
the Ãtea-a-Rangi Educational Trust displayed a powerpoint presentation (CG-14-14-00033)
on a proposal to deliver a unique Matariki/Winter
Solstice Event focused on people learning from 18-22 June 2018.
Mr Smith also
advised that the Ātea-a-Rangi Educational Trust was seeking funding of
$10,000 to support the event in 18-22 June 2018 at the Atea a Rangi Star
Compass at Waitangi Regional Park.
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Mr Walker/Mr Tiuka
A) That
the report of the Chief Executive titled “Forum Item:
Winter Solstice and Matariki June 18-22 2018” dated 6/12/2017
be received.
B) That
the HDC : Māori Joint Committee recommends to Council that funding of
$10,000 for the Winter Solstice and Matariki Event 18-22 June 2018 be
considered as part of the Long Term Plan.
CARRIED
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5.
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2018 Long Term Plan – Update
(Document 17/1271)
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The Strategy Manager, Mr Verhoeven
displayed a powerpoint presentation (CP-10-1-17-30) providing an overview of
the 2018 Long Term Plan activity.
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Feedback from the Maori Joint Committee
in response to the development of the 2018 Long Term Plan included the
following:
·
The need for an updated assessment of Maori
communities drinking water requirements;
·
That continual upgrade and advancement of
wastewater treatment and disposal, needs to be the longer term aspiration,
when considering future wastewater options;
·
That the Council’s Solid Waste team link
with the work of Para Kore to reduce waste and that an update on this be
reported back;
·
Reference of Council’s involvement with
the Social Inclusion Strategy be made;
·
That attention be given to uplifting amenity
in deprived areas of the district;
·
That the Council investigate a Housing
Certification (warrant of fitness scheme);
·
That the request for funding support from the
Atea-a Rangi Educational Trust be supported by Council.
A further point in regard to the tree
species selection across the district was referred directly to the Parks and
Property Manager, Colin Hosford.
It was also noted that any further
comment could be forwarded directly to the Strategy Manager, Lex Verhoeven.
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Mr Walker/Councillor
Lyons
A) That
the report of the Strategy Manager titled “2018 Long Term
Plan - Update” dated 6/12/2017 be received.
B) That Council officers incorporate any feedback and direction from
the Committee into the completion of the 2018 Long Term Plan:
·
The need for an updated assessment of Maori
communities drinking water requirements;
·
That continual upgrade and advancement of
wastewater treatment and disposal, needs to be the longer term aspiration,
when considering future wastewater options;
·
That the Council’s Solid Waste team
link with the work of Para Kore to reduce waste and that an update on this be
reported back;
·
Reference of Council’s involvement
with the Social Inclusion Strategy be made;
·
That attention be given to uplifting
amenity in deprived areas of the district;
·
That the Council investigate a Housing Certification
(warrant of fitness scheme);
·
That the request for funding support from
the Atea-a Rangi Educational Trust be supported by Council.
CARRIED
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6.
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Hastings City Art Gallery Activities
(Document 17/1232)
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The Hastings City Art Gallery Director,
Ms Mackinnon updated the Committee on activities and programme delivery at
the Art Gallery Māori that link primarily with
the “Culture and Identity” aspects of the Maori Responsiveness Framework.
Ms Mackinnon also advised that it was
planned to develop a Manawhenua reference group for the Hastings City Art
Gallery before the end of 2018. Ms Mackinnon would seek guidance from
the Committee on who would be the appropriate contacts for the reference
group.
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Councillor Lyons/Mr Tiuka
A) That
the report of the Hastings City Art Gallery Director titled “Hastings
City Art Gallery Activities” dated 6/12/2017 be
received.
CARRIED
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7.
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Hastings District libraries update
(Document 17/1237)
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The Acting Libraries Manager, Ms Peterson displayed a powerpoint
presentation, including a brief video clip (CFM-06-4-17-405) updating the Committee on current activities and progress made at
Hastings District Libraries (HDL) towards the goals outlined in the Libraries’
Strategic Plan, 2016-2020.
Ms Peterson advised that the “Summer Sparks” programme
had been developed for the summer which replaced the ECREAD’N
programme. The Library were actively trying to incorporate more
Māori into programmes and were also targeting schools that had higher
Māori student roles.
Libraries were recognized as a community hub and with different
demographics one of the challenges for Libraries that were traditionally
quiet places and different users were now using the space as was much
noisier. Although Libraries were changing to meet the needs of the
community it brought with it other issues that needed to be addressed to keep
staff safe.
With the refurbishment of the Havelock
North Library the community were asked to submit name suggestions for meeting
rooms. The following options had been put forward:
·
Hinerakau and Rongokako
·
Te Mata and Kahurānaki
·
Tuki Tuki and Karamu
·
Tuki Tuki and Ngaruroro
The Committee were supportive of the meeting rooms being
titled in Māori, however advised that the story was also important not
just the name. It was suggested that Kaumatua have input to
ensure the correct legend was used. Having the legend/story as well as
the name on the Meeting Room was suggested.
The Committee were keen on raising literacy levels and
developing culture for Māori and requested the possibility of ethnicity
data being collected for library users.
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Councillor Travers/Ms
Te Huia
A) That
the report of the Acting Libraries Manager titled “Hastings
District libraries update” dated 6/12/2017 be
received.
B) That
the HDC : Māori Joint Committee recommend to Council that officers explore
and establish mechanisms on demographic information, including ethnicity from
library members.
With the reasons for this decision
being that the objective of the decision will contribute to meeting the
current and future needs of communities for good quality local public
services in a way that is most cost-effective for households and businesses
by:
i) Providing community infrastructure
for recreational, arts and cultural opportunity;
ii) Providing
services to meet recreational, arts and
cultural needs;
iii) Providing
assistance for people in need;
iv) Creating a strong district
identity.
CARRIED
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8.
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Papakainga Housing within Hastings District
(Document 17/1245)
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The Senior Environmental
Planner (Policy), Mr Scott, displayed a powerpoint presentation
(ENV-9-11-7-17-13) updating the Committee on Papakainga Housing in the
District. Current Papakainga development were:
·
Waiohiki (3 separate)
·
Clive/Kohupatiki (2 separate)
·
Waipatu/Bennett Rd
·
Waimarama
·
Ocean Beach/Waipuka (Consent/Funding Granted)
·
Bridge Pa (Funding Granted)
Many developments had occurred due to a
project management resource allocation applied by Te Puni Kokiri, utilising
Paul Sheeran as a project manager. To ensure
the consent, land ownership, grants, kainga whenua loans and multiple other
aspects it was essential to have a Project Manager to ensure timeframes were
retained.
Mr Scott advised that the
biggest hold up was funding and it was anticipated that the new Government
would make an announcement around Waitangi Day 2018.
The Committee applauded the work
undertaken by Council on the Papakainga Housing in the district and its
success.
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Mr Walker/Mr Tiuka
A) That
the report of the Senior Environmental Planner (Policy) titled “Papakainga
Housing within Hastings District” dated 6/12/2017
be received.
CARRIED
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Councillor Travers left the meeting at
11.50am.
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9. Additional Business Items
There were no additional business items.
10. Extraordinary
Business Items
There were no extraordinary business items.
________________________
The meeting closed at 11.50am
Confirmed:
Chairman:
Date:
Hastings District Council