COAT-ARM Hastings District Council


Civic Administration Building

Lyndon Road East, Hastings 4156

Phone:  (06) 871 5000

Fax:  (06) 871 5100












Landmarks Advisory Group




Meeting Date:

Wednesday, 6 December 2017


CG-14-13-00029                                                                         1

Minutes of a Meeting of the Landmarks Advisory Group held on

6 December 2017 at 3.30pm


Table of Contents


Item                                                                                    Page No.


1.         Apologies  1

2.         Conflicts of Interest 1

3.         Confirmation of Minutes  1

4.         Landmarks Trust Update  1

5.         Quarterly Report 2

6          Oak Avenue Tree Management Plan   3

7.         Keirunga Gardens - Tree Management Plan - First Steps  3

8.         Karamu Road Upgrade  4

9.         Hastings Library - Proposed artistic screen   4

10.       Additional Business Items  5

11.       Extraordinary Business Items  5



CG-14-13-00029                                                                         1




MINUTES OF A MEETING OF THE Landmarks Advisory Group

HELD IN THE Landmarks Room, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON

 Wednesday, 6 December 2017 AT 3.30pm



Present:                               Chair: Councillor Travers

                                                    Councillors Dixon and Redstone

     Mrs Ruth Vincent (President, Landmarks Trust)

     Landmarks Trust Executive: Joyce Barry, Barbara            Brookfield, Mr Richard Coles


IN ATTENDANCE:                 Parks and Property Services Manager (Mr C Hosford)

     Parks Planning & Development Manager (Ms R Stuart)

     Parks Landscape and Projects Officer (Mr B Leslie)

     Projects and Public Space Manager (Mr R Engelke)

     Parks Assistant (Mr J Clews)

     Team Leader Environmental Policy (Mrs M Gaffaney)

     Secretary (Mrs C Hunt)



1.         Apologies


That apologies for absence from Mayor Hazlehurst and Councillor O’Keefe be accepted.



Leave of Absence had previously been granted to Councillor Barber.


2.         Conflicts of Interest

There were no declarations of conflicts of interest.


3.         Confirmation of Minutes


Joyce Barry/Ms Brookfield

That the minutes of the Landmarks Advisory Group held Wednesday 4 October 2017 be confirmed as a true and correct record and be adopted.




Landmarks Trust Update

(Document 17/783)


Mrs Barry circulated and read the Landmarks Trust Executive update. (CG-14-13-00031). 

Councillor Dixon joined the meeting at 3.46pm.


Mrs Barry highlighted the following:

·         History talks recorded by the Knowledge Bank has been a huge success.

·         Public consultation remains Landmarks prime function and they wanted to work with Council in building up a consultant base.

·         A visit to Flaxmere highlighted the need for beautification in the area.


Joyce Barry/Ms Brookfield

That the report of the Parks and Property Services Manager titled “Landmarks Trust Update” dated 6 December 2017 be received.




Quarterly Report

(Document 17/907)


The Parks Planning and Development Manager, Ms Stuart together with the Parks and Services Manager, Mr Hosford spoke to the report and updated the Group on current Council and community projects that have an impact on Landmarks goals.


Mrs Stuart displayed a powerpoint presentation (EXT-10-21-17-82) and updated the Group on Council and community projects.

Mrs Gaffaney, Team Leader Environmental Policy advised that Council had purchased the building at 325W Heretaunga Street as a location of a laneway and linkage through the carpark accessed off Queen Street.  It is proposed to demolish the building, but retain the key architectural features, including the Art Deco façade. Plans will be presented to the Landmarks Advisory Group in early 2018 for comment.

·         Provision of outdoor table and chairs in the CBD, with the City Assist officers responsible for putting the  table and chairs out and away.

·         Proposed relocation of the Stage in the CBD further towards the mall.  Storage areas would be built at the back of the stage which would allow for storage of the table and chairs and other technical equipment.

·         Flag tracks on the CBD snake lights.

·         Proposed to have shrubs in containers located outside businesses in Queen Street.

·         Officers are in discussions with six of the 11 targeted buildings in the East Block relating to façade enhancement.

·         A new toilet and bike wash facility at the Tauroa Road entrance to Te Mata Park; and a new toilet, bike wash, shelter and carpark at the Main Gate entrance to Te Mata Park on Te Mata Peak Road were being constructed.

·         Spring Spruce Up Awards photographs shown.

·         Winners of the Chorus Box murals.

The Landmarks Executive were opposed to putting flags up on the snake lights and disappointed that the snake lights would be used for commercial marketing.  Flags should be kept to standard poles as seen on the arterial routes.  The Trust did not want flags in Heretaunga Street.

Ms Stuart advised that Council had approved the installation of the flag tracks as part of the Vibrancy Plan, and these were programmed to be installed next week.   Ms Stuart was unaware that the Landmarks Trust were opposed to the flags as the project had been on the flag track renewal programme since 2014, and discussed with the Landmarks Group previously. Ms Stuart also noted that the flags would be used for the promotion of Hastings City Business Association and Council events, rather than commercial marketing.

The Group voiced concern in regard to the traffic congestion that was created with the new Bunnings Store.   Mr Hosford advised that he would discuss issues with the Council’s Roading Engineers.

Bunnings meets performance standards, however officers were working with Bunnings on some form of landscaping and beautification for the area. 


Joyce Barry/Councillor Dixon

A)        That the report of the Parks Planning and Development Manager titled Quarterly Report dated 6/12/2017 be received.




Oak Avenue Tree Management Plan

(Document 17/1128)



The Parks Landscape and Projects Officer, Mr Leslie advised that an arborist report had identified critical actions were needed on the historical Oak Avenue trees.  He said that many of the trees in the avenue had been planted too closely together which had also created problems.

The arborist report had recommended removal of 58 of the 327 trees.  The trees proposed for removal were either in a poor or very poor condition.  Subject to funding, the project of removal and replanting would be staged over two to three years.

The Landmarks Group supported the arborist’s recommended actions but considered that a remediation plan was required as the long term management of the trees had not been effective.  A remediation plan was needed to minimise limb and tree failure.

The Group also recommended that Mr Ryan be asked to check Oak Avenue to ensure that Council’s tree removal plan was supported.



Councillor Travers/Ms Brookfield

A)        That the report of the Parks Landscape and Projects Officer titled Oak Avenue Tree Management Plan dated 6/12/2017 be received for feedback purposes.




Keirunga Gardens - Tree Management Plan - First Steps

(Document 17/1199)



The Parks Landscape and Projects Officer, Mr Leslie spoke to the report on a proposed Tree Management Plan for Keirunga Gardens.  He advised that members of the Landmarks Advisory Group had met at Keirunga Gardens with Chris Ryan, a local tree expert who discussed the Tree Management Plan and proposed removal of some trees.


The Group reiterated the need for a continuing maintenance regime for the management of trees in Keirunga Gardens.


Mr Hosford advised that funding has been included in the Long Term Plan in order to address the current trees issues.


The Group applauded the discussion with Chris Ryan, which had been a real eye opener for members.


The Group discussed that it was important to get community consultation and planning process right in order to ensure the community supported the process.



Richard Coles/Mrs Vincent

A)        That the report of the Parks Landscape and Projects Officer titled Keirunga Gardens - Tree Management Plan - First Steps dated 6/12/2017 be received for information and feedback purposes only.

B)        That a Tree Management Plan for Keirunga Gardens be developed and returned to a future Landmarks Advisory Group meeting for endorsement.




Karamu Road Upgrade

(Document 17/1201)



The Projects and Public Space Manager, Mr Engelke spoke to his report on the proposed streetscape treatment for Karamu Road between St Aubyn Street and Eastbourne Street East. 


Mr Engelke explained the design elements in regard to the use of flags, the proposed paving bands and lighting.  It was proposed to continue planting the Rata trees for Karamu Road North with the tree guard and supports, which has gained public support.



Joyce Barry/Councillor Redstone

That the report of the Projects and Public Space Manager titled “Karamu Road Upgrade” dated 6/12/2017 be received for feedback and endorsement.





Hastings Library - Proposed artistic screen

(Document 17/1218)



The Parks and Property Services Manager, Mr Hosford advised that he had been working with local heating ventilation and air conditioning (HVAC) professionals on the design of an upgraded air conditioning system for the Hastings Central Library.


Due to the design of the existing building and budget limitations, the planned HVAC new system had the potential to impact on the visual amenity of Civic Square.


The Group fully supported the screening options as shown in the Agenda report (CG-14-13-00026 and CG-14-13-00027) and recommended that the option of cut out figures was the preferred option.




Councillor Redstone/Mrs Vincent


A)        That the report of the Parks and Property Services Manager titled Hastings Library - Proposed artistic screen dated 6/12/2017 be received for discussion and feedback purposes.




10.       Additional Business Items

            There were no additional business items.


11.       Extraordinary Business Items

            There were no extraordinary business items.




At the conclusion of the meeting the Chair, Councillor Travers invited everyone to join in some Christmas refreshments and nibbles.






The meeting closed at 5.10pm