HASTINGS DISTRICT COUNCIL
MINUTES
OF A MEETING OF THE Rural
Halls Subcommittee
HELD
IN THE Landmarks
Room, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON
Monday, 4 December 2017 AT 1.00pm
Present: Chair: Mr Kay
Councillors Heaps, Lyons and Redstone
Mr N Dawson and Mrs Maxwell
IN ATTENDANCE: Group Manager: Asset Management (Mr C Thew)
Community Grants
& Projects Advisor (Ms V Berkahn)
Team Leader
Strategy & Projects (Ms L Stettner)
Building Consents
Project Manager (Mr G van Veen)
Committee
Secretary (Mrs C Hunt)
1. Apologies
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Councillor Heaps/Mrs
Maxwell
That
apologies for absence from Councillors Kerr and Lester be accepted.
CARRIED
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2. Conflicts
of Interest
There were no
declarations of conflicts of interest.
3. Confirmation
of Minutes
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Mr Kay/Mrs Maxwell
That the
minutes of the Rural Halls Subcommittee Meeting held Monday
11 September 2017 be confirmed as a true and correct record and be adopted.
CARRIED
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4.
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Allocation of Grants for Priority 3 and 4
applications to the Rural Halls Maintenance Fund 2017/2018
(Document 17/1020)
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The Community
Grants & Project Advisor, Ms Berkahn spoke to her agenda report and
responded to questions from the Rural Halls Subcommittee.
Ms Berkahn would
liaise with the Asset Management Group in regard to the process for post work
inspections to ensure the funds had been used for the projects.
Mr van Veen spoke to the meeting and
provided an overview of the Earthquake Prone Building (EPB) Methodology.
He advised that buildings that did not
fit within the profile categories or were excluded were outside the scope of
the EPB methodology and no further action was required under the Building Act
2004. Very few buildings would fit the exemption criteria.
Buildings
that were identified as earthquake prone had 15 years become earthquake proof.
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Councillor
Lyons/Councillor Redstone
A) That
the report of the Community Grants & Projects Advisor titled “Allocation
of Grants for Priority 3 and 4 applications to the Rural Halls Maintenance
Fund 2017/2018 ” dated 4/12/2017 be received.
B) That
the amendments to the Rural Halls Policy (COP-01-02-17-951) are received.
C) i) That
the Maraekakaho Church Hall Trustees are allocated a grant of up to $12,938
from the remaining 2017/2018 Rural Halls Maintenance Fund for projects at the
Maraekakaho Hall as follows:
§ Painting of iron roof Up
to $7925.00
§
Painting of the hall exterior Up
to $8250.00
ii) The
allocation is subject to the Trust Board providing evidence that they have
the financial capability to complete each of the projects within the grant
allocation of up to $12,938.00.
D) That the Priority 4
requests from Maraekakaho Hall, Pakowhai Hall and Sherenden Hall be declined
as:
· there is insufficient budget to consider funding these
applications; and
· the Property Assets team recommended delay on these requests until
the extent and timing of any structural work is known.
E) That the update regarding the
Building Act 2004, Subpart 6A-Special provisions for earthquake-prone
buildings is received.
With
the reasons for this decision being that the objective of the decision will
contribute to meeting the current and future needs of communities for good
quality local infrastructure, i.e. rural halls.
CARRIED
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5. Additional Business Items
There were no additional business items.
6. Extraordinary
Business Items
There were no extraordinary business items.
________________________
The meeting closed at 1.30pm
Confirmed:
Chairman:
Date:
Hastings District Council