Hastings District Council

Civic Administration Building

Lyndon Road East, Hastings 4156

Phone:  (06) 871 5000

Fax:  (06) 871 5100

www.hastingsdc.govt.nz

OPEN

M I N U T E S

Tenders Subcommittee

Meeting Date:

Thursday, 7 December 2017

CG-14-17-00121 1

Minutes of a Meeting of the Tenders Subcommittee held on

Thursday, 7 December 2017 at 9.00am

Table of Contents

Item Page No.

1.         Apologies 1

2.         Conflicts of Interest 1

3.         Confirmation of Minutes 1

4.         CON2017102 – Vista Bridge Stabilisation of Slip Face 1

5.         Request to Amend the Resolution of Havelock North Trunk Water Main 2

6.         Additional Business Items 2

7.         Extraordinary Business Items 2

CG-14-17-00121 1

HASTINGS DISTRICT COUNCIL

MINUTES OF A MEETING OF THE Tenders Subcommittee

HELD IN THE Landmarks Room, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON

Thursday, 7 December 2017 AT 9.00am

Present:                          Councillor Travers (Chair)

Councillors Lyons, Nixon, Redstone and Watkins (Deputy Chair).

Chief Executive, Mr R McLeod and Group Manager: Asset Management, Mr C Thew

ALSO Present:              Executive Advisor/Manager: Office of the Chief Executive (Mr M Maguire)

Alliance Manager, Stantec Consultant (Mr D Parkinson)

Special Projects Engineer (Mr S Estcourt)

Committee Secretary (Mrs C Hilton)

1.         Apologies

There were no apologies.

2.         Conflicts of Interest

There were no declarations of conflicts of interest.

3.         Confirmation of Minutes

Mr Thew/Councillor Lyons

That the minutes of the Tenders Subcommittee Meeting held Thursday 23 November 2017, including the minutes of the meeting held while the Public were excluded, be confirmed as a true and correct record and be adopted.

CARRIED 

4.	CON2017102 – Vista Bridge Stabilisation of Slip Face
	(Document 17/1221) Alliance Manager, Stantec Consultant (Mr D Parkinson) addressed the Agenda report and responded to questions from the Tenders Subcommittee. Further to Attachment 1, Form “f” “Indicative programme of work – Schedule of Occupational Health and Safety” listed in the tender evaluation form, the Subcommittee asked questions relating to the tender documents, including health and safety matters, and were given comprehensive, detailed answers in regard to these issues.
	Mr Thew/Councillor Redstone A)   That the report of the Bridge Engineer titled “CON2017102 – Vista Bridge Stabilisation of Slip Face” dated 7/12/2017 be received. B)   That the tender from Abseil Access Ltd for Contract No. CON2017102 – Vista Bridge Stabilisation of Slip Face in the sum of $385,264.11 plus GST be approved. CARRIED

5.	Request to Amend the Resolution of Havelock North Trunk Water Main
	(Document 17/1281)
	Mr McLeod/Councillor Nixon A)   That the report of the Special Projects Engineer titled “Request to Amend the Resolution of Havelock North Trunk Water Main ” dated 7/12/2017 be received. B)   That resolution Item 11 (B) of the Tenders Subcommittee Meeting held on 28 September 2017 be amended such as to read: “That the use of direct engagement to purchase concrete lined steel pipe from Steelpipe Limited to expedite the construction programme is approved”. CARRIED

6. Additional Business Items

There were no additional business items.

7.         Extraordinary Business Items

There were no extraordinary business items.

________________________

The meeting closed at 9.15am

Confirmed:

Chairman:

Date: