REPORT TO: Temporary
Road Closures Subcommittee
MEETING DATE: Thursday 25
January 2018
FROM: Transportation Officer
Simon
Robson
SUBJECT: Temporary
Road Closure - Lyndhurst Road - 14 February 2018 - Sanitarium Weet-Bix Kids
Tryathlon
1.0 SUMMARY
1.1 The purpose of this report
is to obtain a decision from the Committee on the temporary road closure
applied for by: SMC Events
1.2 Roads proposed to be closed
– 14 February 2018:
· Lyndhurst Road from Pakowhai Road to Nottingley Road, - being 642m
of sealed road,
· Hart Drive – being 470m of sealed road, and
· Hart Place – being 228m,
· Frimley Road - being 648m of sealed road from Nottingley Road to
Frimley Park entrance near Hapuku Street.
1.3 The road closures will be
between 6.00am until 3.00pm, Wednesday, 14 February 2018. The purpose of this
road closure is to hold the Sanitarium Weet-Bix Kiwi Kids Tryathlon.
1.4 This request arises from a
need to inform and gain Hastings District Council (‘the Council’)
approval in order to comply with legal process to temporarily close the above
roads.
1.5 The Council is required to
give effect to the purpose of local government as prescribed by Section 10 of
the Local Government Act 2002. That purpose is to meet the current and future
needs of communities for good quality local infrastructure, local public
services, and performance of regulatory functions in a way that is most
cost–effective for households and businesses. Good quality means
infrastructure, services and performance that are efficient and effective and
appropriate to present and anticipated future circumstances.
1.6 The objective of this
decision relevant to the purpose of Local Government is to allow for the
proposed events to take place in a controlled environment with the temporary
road closure requirements providing safety measures for residents and road
users in the particular areas while the activities are being undertaken.
1.7 This report concludes by
recommending that the above temporary road closure be approved.
2.0 BACKGROUND
2.1 The above event is being
undertaken by the following organisation:
2.2 SMC Events is in Frimley
Park and adjacent roads, being:
· Lyndhurst Road from Frimley Park next to Lindisfarne College on the
southern side to Nottingley Road
· Hart Drive
· Hart Place on the eastern side of Nottingley Road between Lyndhurst
Road and Ikanui Road.
· Ikanui Road on the northern side from Nottingley Road to Frimley
Avenue.
· Frimley Avenue on the western side from Ikanui Road to Frimley Road.
· Frimley Road from Nottingley Road to Frimley Park entrance adjacent
to Hastings Girls High School.
2.3 The first section from
Nottingley Road to Frimley Avenue will be closed and the remaining section of
Frimley Road to the Frimley Park entrance will only be closed on the northern
side. This will be the first temporary closure of this road during the 2018
calendar year.
2.4 The section of road will be
closed from 6.00am until 3.00pm to provide a safe and controlled environment to
hold a sporting event. This is the roads being temporarily closed for the
Weet-Bix Kids Tryathlon.
2.5 Attached as Attachment 1
is the Temporary Road Closure check list detailing the necessary items that the
organiser needs to submit as part of their application for the proposed road
closure.
2.6 A GIS map showing the area
of the temporary road closure is also attached – Attachment 2:
Lyndhurst Road.
2.7 At the time of writing this
report there will not be any road works that will affect or impact the above
temporary road closure. However there are sewer works underway on Lyndhurst
Road from Nottingley Road to the end of the road. This does not affect
the road closure.
3.0 CURRENT
SITUATION
3.1 The temporary road closure
will be managed in accordance with the New Zealand Transport Agency Code of
Practice Temporary Traffic Management (COPTTM).
3.2 A detailed Traffic
Management Plan (TMP) (Attachment 3) has been submitted to the Hastings
District Council and the TMP will be approved for implementation subject to the
temporary road closure application being approved.
3.3 The Health and Safety Risk Management Plan Weet-Bix Kids Tryathlon
is attached as Attachment 4.
4.0 OPTIONS
4.1 Option A: Approve the
temporary road closure detailed above.
4.2 Option B: Do not approve
the temporary road closure detailed above.
5.0 SIGNIFICANCE
AND ENGAGEMENT
5.1 SMC Events have been in
contact with affected residents and businesses and will supply a Completed
Resident Visiting form to Council.
5.2 The temporary road closure
of roads involved has been posted on the Council website and formal public
notification was published in the Hawke’s Bay Today newspaper on:
Saturday, 16 December 2017 for the temporary
closure of Lyndhurst Road with the period for objections closing at 4.00pm, Tuesday,
9 January 2018.
5.3 If the closure is approved
final formal public notification will be published in the Hawke’s Bay
Today newspaper on Saturday, 10 February 2018.
5.4 The traffic count for
Lyndhurst Road between Pakowhai Road and Nottingley Road is 3219, with 94%
Cars, 2% Light Commercial Vehicles and 4% Heavy Vehicles.
5.5 The traffic count for Hart
Drive between Pakowhai Road and Nottingley Road is 153, with 98% Cars, 1% Light
Commercial Vehicles and 1% Heavy Vehicles.
5.6 The traffic count for Hart
Place Road between Pakowhai Road and Nottingley Road is 75, with 96% Cars, 1%
Light Commercial Vehicles and 3% Heavy Vehicles.
5.7 The traffic count for
Frimley Road between Nottingley Road and Frimley Park entrance is 2987, with
97% Cars, 1 Light Commercial Vehicles and 2% Heavy Vehicles.
5.8 The following crash
statistics are provided for Lyndhurst Road for the years 2012 to 2016, which
has been applied to be temporarily closed:
Lyndhurst
Road (Pakowhai – Nottingley) 1 Injury, 2 Non-injury
(Statistics from
RAMM for the previous 5 years).
5.9 The following crash
statistics are provided for Hart Drive and Hart Place for the years 2012 to
2016, which has been applied to be temporarily closed:
Hart Road
& Hart Place (Nottingley – Lyndhurst) 0 Injury, 0 Non-injury
(Statistics from
RAMM for the previous 5 years)
5.10 The following crash statistics are provided
for Frimley Road for the years 2012 to 2016, which has been applied to be
temporarily closed:
Frimley Road
(Nottingley – Frimley Park) 1 Injury, 3 Non-injury
(Statistics from
RAMM for the previous 5 years)
5.11 The Council will not accept any liability for
damage of any kind caused to any person, vehicle, property or business that
occurs within or outside the road corridor arising from the closure of the road
corridor and any activities within it.
5.12 As per the requirements of schedule 10,
section 11, Emergency Services including Police, St John Ambulance, Ministry of
Transport (MoT), New Zealand Transport Agency (NZTA) and the Fire Service have
been informed and will be allowed emergency access at all times during the
temporary road closures. Council has not received any submissions from MoT,
NZTA or the NZ Police.
6.0 ASSESSMENT
OF OPTIONS (INCLUDING FINANCIAL IMPLICATIONS)
6.1 The above temporary road
closures will be undertaken in accordance with The Local Government Act 1974
Schedule 10, section 11 and section 11(e) which states:
“11. The
council may, subject to such conditions as it thinks fit (including the
imposition of a reasonable bond), and after consultation with the Police and
the Ministry of Transport, close any road or part of a road to all traffic or
any specified type of traffic (including pedestrian traffic).”
“(e) For a period or periods not exceeding in the aggregate 31
days in any year for any exhibition, fair, show, market, concert, film-making,
race or other sporting event, or public function:
Provided that
no road may be closed for any purpose specified in paragraph (e) of this clause
if that closure would, in the opinion of the council, be likely to impede
traffic unreasonably.”
6.2 By allowing the above
temporary road closures the organiser can undertake their event in a safe and
controlled environment with all risks minimised and managed.
7.0 PREFERRED
OPTION/S AND REASONS
7.1 Option A: Approve the
temporary road closures detailed above.
7.2 This option will ensure that
the activities are undertaken in a safe and controlled environment. The
risks associated with this closure can then be minimised and managed.
|
8.0 RECOMMENDATIONS
AND REASONS
A) That
the report of the Transportation Officer titled “Temporary
Road Closure - Lyndhurst Road - 14 February 2018 - Sanitarium Weet-Bix Kids
Tryathlon ” dated 25/01/2018 be received.
B) That, there being no submissions received, the Temporary Road
Closures Subcommittee approves the following temporary road closures: Lyndhurst Road from Pakowhai Road to Nottingley Road being 897m of
sealed road; Hart Place from Hart Drive to Hart Drive; Frimley Road from
Nottingley Road to Frimley Park adjacent to Hastings Girls High School . The
road closure will be between 7:00am until 12:30pm, Wednesday, 14 February
2018.
C) That, there being no submissions received, the Temporary Road
Closures Subcommittee approve the above temporary road closures subject to
the conditions to be complied with to the satisfaction of the Group Manager:
Asset Management:
1. This
event is conducted in accordance with the New Zealand Transport Agency Code
of Practice Temporary Traffic Management (CoPTTM).
2. The
supplied Traffic Management Plan containing appropriate signage is approved.
3. A
separate copy of the relevant liability insurance policy is received.
4. That
the cost of all advertising is met by the event organiser.
5. Emergency
Services are contacted regarding the holding of this event.
(Note): As per the Traffic
Management Plan provisions – all emergency services will be
accommodated and access provided through the site as required.
With the
reasons for this decision being that the objective of the decision will
contribute to good quality local infrastructure by:
i) That the use of the above listed roads for this short period of
time will not unreasonably impede traffic.
ii) By allowing
the above temporary road closure the organiser can undertake their event in a
safe and controlled environment with all risks minimised and managed.
|
Attachments:
|
1
|
Check List - Temporary Road Closure for Weetbix
Tryathlon
|
CG-14-16-00167
|
|
2
|
Map Temporary Road Closures
|
CG-14-16-00163
|
Hastings District
Council
