Minutes of Temporary Road Closures Subcommittee Meeting

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HASTINGS DISTRICT COUNCIL

MINUTES OF A MEETING OF THE Temporary Road Closures Subcommittee HELD IN THE Green Room, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings

ON Thursday, 25 January 2018 AT 8.45am

Present: Councillor Watkins (Chair)

Councillor Lyons (Deputy Chair)

Transportation Manager – Mr J Pannu

Acting Environmental Consents Manager – Mr C Sutton

IN ATTENDANCE: Transportation Officer (Mr S Robson)

Committee Secretary (Mrs C Hilton)

1. Apologies

Councillor Watkins/Councillor Lyons

That apologies for absence from the Environmental Consents Manager, Mr Murray Arnold, be accepted.

CARRIED

An apology was also noted from the Transportation Operations Engineer (Mr T Bateman).

2. Conflicts of Interest

There were no declarations of conflicts of interest.

3. Confirmation of Minutes

Councillor Lyons/Mr Pannu

That the minutes of the Temporary Road Closures Subcommittee Meeting held Thursday 26 October 2017 be confirmed as a true and correct record and be adopted.

CARRIED

Temporary Road Closure - Lyndhurst Road - 14 February 2018 - Sanitarium Weet-Bix Kids Tryathlon

(Document 17/1283)

Officers would ensure that appropriate detour signage was put in place on Nottingley Road at the intersection with Ikanui Road.

Councillor Lyons/Mr Pannu

A) That the report of the Transportation Officer titled “Temporary Road Closure - Lyndhurst Road - 14 February 2018 - Sanitarium Weet-Bix Kids Tryathlon ” dated 25/01/2018 be received.

B) That, there being no submissions received, the Temporary Road Closures Subcommittee approves the following temporary road closures: Lyndhurst Road from Pakowhai Road to Nottingley Road being 897m of sealed road; Hart Place from Hart Drive to Hart Drive; Hart Drive from Nottingley Road through to Lyndhurst Road; Frimley Road from Nottingley Road to Frimley Park adjacent to Hastings Girls High School. The road closure will be between 7:00am until 12:30pm, Wednesday, 14 February 2018.

C) That, there being no submissions received, the Temporary Road Closures Subcommittee approve the above temporary road closures subject to the conditions to be complied with to the satisfaction of the Group Manager: Asset Management:

1. This event is conducted in accordance with the New Zealand Transport Agency Code of Practice Temporary Traffic Management (CoPTTM).

2. The supplied Traffic Management Plan containing appropriate signage is approved.

3. A separate copy of the relevant liability insurance policy is received.

4. That the cost of all advertising is met by the event organiser.

5. Emergency Services are contacted regarding the holding of this event.

(Note): As per the Traffic Management Plan provisions – all emergency services will be accommodated and access provided through the site as required.

With the reasons for this decision being that the objective of the decision will contribute to good quality local infrastructure by:

i) That the use of the above listed roads for this short period of time will not unreasonably impede traffic.

ii) By allowing the above temporary road closure the organiser can undertake their event in a safe and controlled environment with all risks minimised and managed.

CARRIED

5. Additional Business Items

There were no additional business items.

6. Extraordinary Business Items

There were no extraordinary business items.

_______________________

The meeting closed at 8.48am

Confirmed:

Chairman:

Date:

Hastings District Council

Lyndon Road East, Hastings 4156