HASTINGS DISTRICT COUNCIL
MINUTES
OF A MEETING OF THE COUNCIL
HELD
IN THE Council
Chamber, Ground Floor, Civic Administration Building, Lyndon Road East,
Hastings ON
Thursday, 1 February 2018 AT 1.00pm
Present: Mayor Hazlehurst (Chair)
Councillors
Barber, Dixon, Harvey, Heaps, Lyons, Nixon, O’Keefe, Poulain, Redstone,
Schollum, Travers and Watkins.
IN ATTENDANCE: Chief Executive (Mr R McLeod)
Acting Group Manager: Asset Management (Mr N Taylor)
Group Manager: Planning and Regulatory Services
(Mr J O’Shaughnessy)
Group Manager: Economic Growth and Organisation Improvement (Mr C
Cameron)
Group Manager: Human Resources (Mrs B Bayliss)
Chief Financial Officer (Mr B Allan)
Group Manager:
Community Facilities & Programmes (Mrs A Banks)
Project Advisor:
Office of the Chief Executive (Ms A Hilton)
Risk and Corporate Services Manager (Mr R Smith)
District
Customer Services Manager (Mr G Brittin)
Financial
Policy Advisor (Mr A Humphrey)
Manager
Strategic Finance (Mr B Chamberlain)
Business
Analyst (Mr C Thorsen)
Water Services Manager (Mr B Chapman)
Health
and Safety Advisor (Ms J Kuzman)
Strategic Projects Manager (Mr R Oosterkamp)
Project
Manager (Mrs J Bainbridge)
Democratic
Support Manager (Mrs J Evans)
Committee Secretary (Mrs C Hunt)
Members
of the public were present in the gallery.
1. Prayer
The opening prayer was given by Reverend
David van Oeveren, Regional Dean in Hawke’s Bay Region, Anglican Diocese
of Waiapu.
2. Apologies
|
Councillor
Watkins/Councillor Dixon
That an apology
for absence, while on Council business, from Councillor Kerr be accepted.
CARRIED
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3. Seal Register
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Mayor
Hazlehurst/Councillor Redstone
That the seal
register lie on the table.
CARRIED
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4. Conflicts of Interest
There were no
declarations of conflicts of interest.
5. Confirmation
of Minutes
|
Mayor Hazlehurst/Councillor O'Keefe
That the
minutes of the Council Meeting held Thursday 14
December 2017, including minutes while the public were excluded, be confirmed
as a true and correct record and be adopted.
CARRIED
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6.
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Petition - New Development on Kirkwood Road
(Document 18/27)
|
|
The Mayor and Councillors would meet with
petitioners at the Kirkwood Road site at the conclusion of the Council
meeting on 1 February 2018.
|
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Councillor Watkins/Councillor Schollum
A) That
the report of the Chief Financial Officer titled “Petition - New
Development on Kirkwood Road” be received.
B) That
the tabled “Petition - New Development on Kirkwood Road” be
received.
C) That
consideration of the petitioner’s concerns be incorporated into a
report on the potential development at Kirkwood Road to be presented at the
Council meeting on 22 February 2018.
D) That
the lead petitioners, Barry and Wendy Cooze be invited to speak to their
petition at the Council meeting to be held on 22 February 2018.
CARRIED
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7.
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Petition - Water Booster Pump Station, Bennelong
Place, Havelock North
(Document 17/1382)
|
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Councillor
Dixon/Councillor Redstone
A) That
the report of the Group Manager: Asset Management titled “Petition -
Water Booster Pump Station, Bennelong Place, Havelock North” be
received.
B) That
the tabled “Petition - Water Booster Pump Station, Bennelong Place,
Havelock North” be received.
C) That
officers prepare a report on options as soon as possible for a future Council
meeting on “Water Booster Pump Station, Havelock North”.
D) That
the lead petitioners Barry Jones, Graeme Putt and Dianne Vesty be invited to
speak to the petition, at the future meeting referred to in “C”
above.
CARRIED
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8.
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Enterprise Risk Management Update
(Document 17/1156)
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Councillor Harvey/Councillor Travers
A) That
the report of the Risk and Corporate Services Manager titled “Enterprise
Risk Management Update” dated 1/02/2018 be
received.
With the reasons for this decision
being that the objective of the decision will contribute to meeting the current
and future needs of communities for good quality local infrastructure and
local public services in a way that is most cost-effective for households and
business by:
i) Ensuring strategic risks to the Council are effectively managed.
CARRIED
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9.
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Recommendations of the Rating Review Working Party
meeting held 8 November 2017
(Document 17/1156)
|
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Councillor
Lyons/Councillor Nixon
A) That
the report of the Chief Financial Officer titled “Summary of
Recommendations of the Rating Review Working Party meeting held 8 November
2017” be received.
B) The following recommendations of the
Rating Review Working Party meeting held 8 November 2017 be ratified:
That
the Council:
i) retain
the status quo approach and continue to set and recover its general rate on a
land value basis, set differentially based on the location of the land within
the district, and the use to which the land is put,
ii) retain
the status quo approach and continue to recover the Uniform Annual General
Charge, Community Services and Resource Management Rate, Recycling, Refuse,
Water, Sewage Disposal and Wastewater Treatment Rate on a per Separately Used
or Inhabited Part of a Rating Unit basis,
iii retain the status quo approach and continue to recover the
Waimarama Sea Wall Rate differentially per Separately Used or Inhabited Part
of a Rating Unit within each individual zone,
iv) retain the status quo approach to recover the costs of Sewage
Disposal and Wastewater Treatment from non-residential properties on a
differential basis per water closet/pan,
v) retain the Status Quo approach of recovering the Hastings and
Havelock North Security Patrol, Hastings and Havelock North Central Business
District Upgrades Targeted Rate and Havelock North Promotion Rate, on a land
value basis,
vi) endorses
the review into the Hastings City Marketing Rate which will review the scope
of the targeted rate and alignment with the Council’s strategic goals,
and requests that the Working Party be advised of the findings so that it can
undertake further consideration as to how this targeted Rate is recovered.
vii) amend its Remission Policy criteria to replace ‘direct
family member’ with ‘dependent person’, with amendments to
the application form.
C) That
resumption of the general rate differential changes for Rating Areas 1 &
2 implemented in 2012 be deferred to allow a more in-depth review of the
level of service underpinning the proposed differential change. This will be
reflected in the 2018-28 Long Term Plan consultation document.
With the reasons for this decision
being the raising of funds from ratepayers in
a fair and equitable way required to support the current and future needs of
communities for good quality local infrastructure, local public services, and
performance of regulatory functions in a way that is most cost effective to
households and businesses.
CARRIED
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10.
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Health and Safety Monthly Report
(Document 18/58)
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Councillor Dixon/Councillor Travers
A) That
the report of the Health and Safety Advisor titled “Health
and Safety Monthly Report ” dated 1/02/2018 be
received.
CARRIED
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11.
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Approval for Delegated Authority to Appoint
Commissioners for Development Contribution Objections
(Document 17/1176)
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Councillor
Watkins/Councillor Harvey
A) That
the report of the Financial Policy Advisor titled “Approval
for Delegated Authority to Appoint Commissioners for Development Contribution
Objections” dated 1/02/2018 be received.
B) That where an objection has been raised
to a development contributions assessment under Section 199C of the Local
Government Act 2002, delegated authority to appoint Commissioners be given to
the Chief Executive.
C) That this delegated authority be added
to the Hastings District Council Register of Statutory Delegations and
Warrants.
With the
reasons for this decision being that the objective of the decision will
contribute to meeting the current and future needs of communities for
performance of regulatory functions in a way that is most cost-effective for
households and business.
CARRIED
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12.
|
Summary of Recommendations from Risk and Audit Subcommittee
Meeting held on 28 November 2017
(Document 17/1145)
|
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An updated Treasury Management Policy
document (PMD-02-06-03-18-35) was circulated with some amendments.
|
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Councillor
Lyons/Councillor Heaps
A) That the
report of the Manager Strategic Finance titled “Summary
of Recommendations from Risk and Audit Subcommittee Meeting held on 28
November 2017” dated 1/02/2018 be received.
B) That
following discussions with the Chair of the Risk and
Audit Subcommittee, PricewaterhouseCoopers and officers the changes to the Treasury
Management Policy document (as shown in the marked up
version PMD-02-06-03-18-35) be approved.
CARRIED
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13.
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Updated 2018 Meeting Schedule Changes
(Document 17/1362)
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Councillor Watkins/Councillor Redstone
A) That
the report of the Democratic Support Manager titled “Updated
2018 Meeting Schedule Changes” dated 1/02/2018 be
received.
B) That the 2018 Meeting Schedule be amended as follows:-
Committee
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Date
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Time
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Venue
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Risk and Audit Subcommittee
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Monday, 12 February 2018
Monday, 25 June 2018
Monday, 3 September 2018
Monday, 5 November 2018
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10.00am (instead of 9.00am)
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Landmarks
Room
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Rural Community Board
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Monday, 5 March 2018
(instead of 19 February 2018)
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2.00pm
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Landmarks
Room
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Rural Halls Subcommittee
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Monday, 10 September 2018 (previously 3 December 2018)
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1.00pm
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Landmarks
Room
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Council
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Thursday, 22 March 2018
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1.00pm (instead of 9.00am)
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Council
Chamber
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Council
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Thursday, 26 April 2018 (previously 19 April 2017)
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1.00pm
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Council
Chamber
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CARRIED
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14.
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Requests Received under the Local Government
Official Information and Meetings Act (LGOIMA) Monthly Update
(Document 18/39)
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Councillor Lyons/Councillor Dixon
A) That
the report of the Democratic Support Manager titled “Requests
Received under the Local Government Official Information and Meetings Act
(LGOIMA) Monthly Update” dated 1/02/2018 be
received.
B) That the LGOIMA requests received in December 2017 as set out in
Attachment 1 (IRB-2-01-18-1153) of the report in (A) above be noted.
CARRIED
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15. Additional Business Items
There were no additional business items.
16. Extraordinary
Business Items
There were no extraordinary business items.
17.
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Recommendation to
Exclude the Public from Items 18 and 19
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SECTION 48,
LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987
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Councillor Heaps/Councillor Travers
THAT the public now be
excluded from the following parts of the meeting, namely;
18. Irongate
Industrial Zone Update
19. Term
Contract Extensions
The general subject of the matter to be considered
while the public is excluded, the reason for passing this Resolution in
relation to the matter and the specific grounds under Section 48 (1) of the
Local Government Official Information and Meetings Act 1987 for the passing
of this Resolution is as follows:
GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED
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REASON FOR PASSING THIS RESOLUTION IN
RELATION TO EACH MATTER, AND PARTICULAR INTERESTS PROTECTED
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GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF
EACH RESOLUTION
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18 Irongate Industrial
Zone Update
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Section
7 (2) (b) (ii)
The
withholding of the information is necessary to protect information where
the making available of the information would be likely to unreasonably
prejudice the commercial position of the person who supplied or who is the
subject of the information.
To protect
commercial interests of third parties.
|
Section
48(1)(a)(i)
Where the
Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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19 Term Contract
Extensions
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Section
7 (2) (i)
The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
Contractual
negotiations to be completed subject to the approval to offer an extension
and enter into negotiations.
|
Section
48(1)(a)(i)
Where the
Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
|
CARRIED
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________________________
The meeting closed at 2.15pm
Confirmed:
Chairman:
Date: