HASTINGS DISTRICT COUNCIL
MINUTES
OF A MEETING OF THE Economic
Development & Urban Affairs Committee HELD
IN THE Council
Chamber, Ground Floor, Civic Administration Building, Lyndon Road East,
Hastings ON
Tuesday, 13 February 2018 AT 1.00pm
Present: Chair: Councillor Harvey
Mayor Hazlehurst
Councillors
Barber, Dixon, Heaps, Kerr, Nixon (Deputy Chair), O’Keefe, Poulain,
Redstone, Schollum, Travers and Watkins
IN
ATTENDANCE: Chief Executive (Mr R McLeod)
Group Manager:
Economic Growth and Organisational Improvement (Mr C Cameron)
Principal Advisor
: District Development (Mr M Clews)
Projects and
Public Space Manager (Mr R Engelke)
Parks and
Property Services Manager (Mr C Hosford)
Economic
Development Manager (Mr L Neville)
Marketing and
Communications Manager (Ms J Mackay)
Digital
Communications Advisor (Mr M Henderson)
Marketing
Communications Advisor (Mr W Kelsey)
Project Advisor
(Ms A Hilton)
Committee
Secretary (Mrs C Hunt)
AS REQUIRED: Bethany
Cox (2017 HDC Youth Councillor)
1.
Apologies
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Councillor
Dixon/Councillor Heaps
That an apology
for lateness from Councillor Poulain be accepted.
CARRIED
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Leave of Absence
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Councillor Dixon/Councillor
Heaps
That leave
of absence be granted as follows:
Councillor Kerr 22
March 2018 (Council business)
Councillor Redstone 14-19
March 2018
CARRIED
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Leave of Absence
had previously been granted to Councillor Lyons.
2. Conflicts
of Interest
There were no
declarations of conflicts of interest.
3. Confirmation
of Minutes
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Councillor Harvey/Councillor Redstone
That the
minutes of the Economic Development & Urban Affairs Committee Meeting held Tuesday
5 December 2017 be confirmed as a true and correct record and be adopted.
CARRIED
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Councillor Poulain joined the meeting
at 1.07pm
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PRESENTATION TO BETHANY COX (2017
YOUTH COUNCILLOR)
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Mayor Hazlehurst introduced Bethany Cox who had been a 2017 Youth Councillor, and had just returned from
representing New Zealand at the Taiwan International Science Fair.
Bethany’s
journey on this path started in Year 13 at Karamu High School with a biology
trip to the Gannets at Cape Kidnappers. The class were granted ethics
approval to enter the gannets nesting site once the birds had left, to
collect data about their nesting patterns. Bethany and her friend used
this information to enter the local HB Science & Technology Fair held at
EIT. They took out several awards at this fair as well as being the
overall winner of the senior section.
Bethany had been
selected by the judging panel along with one other girl from Rotorua to
attend and represent New Zealand at the Taiwan International Science Fair
where she spent a week from 27 January to 3 February 2018 with her project in
the Animal Science Category. Bethany was awarded fourth place in the
animal science category with the Awards Ceremony being attended by the
President of Taiwan.
Mayor Hazlehurst
concluded that Bethany leaves for Auckland University where she will study
for a Bachelor of Science and Council celebrated
excellence in young people.
Bethany
responded and thanked Council for the opportunity of becoming a Youth
Councillor and said that the leadership skills she learned through the Youth
Council had been really helpful on her journey. Bethany gave a brief
overview of her project.
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4.
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Central Government Urban Development Initiatives
(Document 17/1327)
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Councillor Dixon/Councillor Watkins
A) That
the report of the Principal Advisor: District Development titled “Central
Government Urban Development Initiatives” dated 13/02/2018
be received.
B) That the Heretaunga Plans Urban Development (HPUD) Implementation
Working Group be requested to monitor and advise Council on Implementation
issues relating in particular to the National Policy Statement on Urban
Development Capacity and other government initiatives affecting urban
development within the Heretaunga Plains.
With the
reasons for this decision being that the objective of the decision will
contribute to ensuring that Council has information and advice relevant to
regulatory functions and legislative opportunities for the provision of land
and infrastructure to enable urban development that meets the
community’s current and future needs.
CARRIED
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5.
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Hastings CBD Karamu Road - Street Upgrade
(Document 17/1280)
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Councillor
Travers/Councillor Redstone
A) That
the report of the Projects and Public Space Manager titled “Hastings
CBD Karamu Road - Street Upgrade” dated 13/02/2018 be
received.
B) That
Option 1, the proposed Karamu Road streetscape design
as outlined in the report in (A) above, be adopted.
C) That
plans and project documents be completed to allow for the tendering process
and construction to commence in mid - 2018.
With
the reasons for this decision being that the objective of the decision will
contribute to the provision of good quality local and
public infrastructure by;
i) meeting
the needs of our community by creating infrastructure that supports economic
growth and contributes towards vibrant, functional and high amenity urban
centres.
CARRIED
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6.
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Marketing Communications Update
(Document 18/46)
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Councillor
Heaps/Councillor Dixon
A) That
the report of the Marketing & Communications Manager titled “Marketing
Communications Update” dated 13/02/2018 be
received.
With the reason for this decision being that effective and efficient
delivery of marketing and communications services contributes to meeting the
current and future needs of communities in a way that is cost effective for
households and business.
CARRIED
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7.
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Economic Development Activities for the Quarter
Ending 13 February 2018
(Document 18/47)
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It was noted that the next Brand
Champions meeting was held on Thursday, 15 February 2018 and not 8 February
2018 as stated in the report.
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Councillor Watkins/Councillor Harvey
That the report of the Economic
Development Manager titled “Economic Development Activities for the
Quarter Ending 13 February 2018” dated 13/02/2018
be received.
With the reasons for this
decision being that the objective of the decision will contribute to meeting
the current and future needs of communities in a way that is most
cost-effective for households and business.
CARRIED
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8. Additional Business Items
There were no additional business items.
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9.
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EXTRAORDINARY BUSINESS ITEMS
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STATUS UPDATE ON URBAN DEVELOPMENT
(Document 17/1326)
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Councillor
Nixon/Councillor Travers
A) That the
report of the Project Manager - Strategic titled “Status
Update on Urban Development” dated 13/02/2018 be
received.
With the reasons
for this decision being that enabling the supply of greenfield residential
and industrial sections to meet current and future market demand contributes
to meeting the current and future needs of communities for good quality local
infrastructure and local public services by applying
robust project and program management processes.
CARRIED
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10.
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Recommendation to
Exclude the Public from Item 11
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SECTION 48,
LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987
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Mayor Hazlehurst/Councillor Heaps
THAT the public now be
excluded from the following parts of the meeting, namely;
11. Completion
of the Economic Development Assistance Agreement
The general subject of the matter to be considered
while the public is excluded, the reason for passing this Resolution in
relation to the matter and the specific grounds under Section 48 (1) of the
Local Government Official Information and Meetings Act 1987 for the passing
of this Resolution is as follows:
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GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED
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REASON FOR PASSING THIS RESOLUTION IN
RELATION TO EACH MATTER, AND PARTICULAR INTERESTS PROTECTED
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GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF EACH
RESOLUTION
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11. Completion of the
Economic Development Assistance Agreement
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Section
7 (2) (h)
The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
Information
contained in the report is commercially sensitive .
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Section
48(1)(a)(i)
Where the
Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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CARRIED
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________________________
The meeting closed at 2.20pm
Confirmed:
Chairman:
Date:
Hastings District Council