COAT-ARM Hastings District Council

 

Civic Administration Building

Lyndon Road East, Hastings 4156

Phone:  (06) 871 5000

Fax:  (06) 871 5100

www.hastingsdc.govt.nz

 

 

 

 

 

OPEN

 

M I N U T E S

 

 

 

 

Tenders Subcommittee

 

 

 

Meeting Date:

Thursday, 8 February 2018

 


CG-14-17-00135                                                                         1

Minutes of a Meeting of the Tenders Subcommittee held on

Thursday, 8 February 2018 at 9.00am

 

Table of Contents

 

Item                                                                                    Page No.

 

1.         Apologies  1

2.         Conflicts of Interest 1

3.         Confirmation of Minutes  1

4.         CON2018010 - Blacks and Tois Bridge Upgrade  1

5.         CON2017109 Havelock North Trunk Water Main   2

6.         Additional Business Items  3

7.         Extraordinary Business Items  3

 

 


CG-14-17-00135                                                                         1

 

HASTINGS DISTRICT COUNCIL

 

MINUTES OF A MEETING OF THE Tenders Subcommittee

HELD IN THE Landmarks Room, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON

Thursday, 8 February 2018 AT 9.05am

 

 

Present:                          Councillor Travers (Chair)

Councillors Lyons, Nixon, Redstone and Watkins (Deputy Chair).

Chief Executive, Mr R McLeod and Acting Group Manager: Asset Management, Mr N Taylor

 

ALSO Present:              Group Manager: Economic Growth & Organisation Improvement (Mr C Cameron)

                                               Bridge Engineer (Ms Anu Ileperuma)

                                               Transportation Manager (Mr J Pannu)

                                               Water Services Manager (Mr B Chapman)

                                               Special Projects Engineer (Mr S Estcourt)

Committee Secretary (Mrs C Hunt)

 

 

1.         Apologies   

            There were no apologies to receive.

 

2.         Conflicts of Interest

There were no declarations of conflicts of interest.

 

3.         Confirmation of Minutes

 

Councillor Nixon/Mr McLeod

That the minutes of the Tenders Subcommittee Meeting held Thursday 25 January 2018 be confirmed as a true and correct record and be adopted.

CARRIED   

 

 

4.

CON2018010 - Blacks and Tois Bridge Upgrade

(Document 17/1220)

 

Councillor Nixon/Councillor Redstone

A)   That the report of the Bridge Engineer titled “CON2018010 - Blacks and Tois Bridge Upgrade” dated 8/02/2018 be received.

B)   That the tender from Downers NZ Ltd for Contract No. CON2018010 Bridge Strengthening - Blacks and Tois Bridge in the sum of $1,189,956.09 excl. GST be approved.

 

 

C)   That delegated authority be granted, on behalf of the Council, to the Group Manager: Asset Management to award cumulative contract variations to Contract No. CON2018010 Bridge Strengthening – Blacks and Tois Bridge up to the value of the contingency sum of $100,000 plus GST and up to $50,000 plus GST over the contingency sum.

CARRIED

 

 

 

5.

CON2017109 Havelock North Trunk Water Main

(Document 17/1328)

 

Councillor Lyons/Councillor Redstone

A)   That the report of the Special Projects Engineer titled “CON2017109 - Havelock North Trunk Water Main” dated 8/2/2018 be received.

B)   That contract CON2017109 for Tender 1 for the Water Trunk Main be awarded to the tenderer with the lowest priced conforming tender which was March Construction Ltd in the sum of NZD$7,915,670.33 exclusive of G.S.T.

C)   That contract CON2017109 for Tender 2 for the Wastewater Upgrade be awarded to the tenderer with the lowest priced conforming tender which was March Construction Ltd in the sum of NZD$1,545,643.08 exclusive of G.S.T.

D)   That contract CON2017109 for Tender 3 for the Cycleway be awarded to the tenderer with the lowest priced conforming tender which was March Construction Ltd in the sum of NZD$301,254.53 exclusive of G.S.T.

E)   That delegated authority be granted, on behalf of the Council, to the Group Manager: Asset Management to award cumulative contract variations to Contract No. CON2017109 Havelock North Trunk Water Main up to the value of the contingency sum of $530,000 plus GST.

F)   That the Tenders Subcommittee recommend to Council:

       That the awarding of the following three tenders:

·         Tender 1 for the Water Trunk Main

·         Tender 2 for the Wastewater Upgrade

·         Tender 3 for the Cycleway

 

       bundled as Contract CON2017109 be noted and endorsed.

 

CARRIED 

 


 

 

6.         Additional Business Items

            There were no additional business items.

 

7.         Extraordinary Business Items

            There were no extraordinary business items.

________________________

 

The meeting closed at 9.30am

 

 

 

Confirmed:

 

 

 

Chairman:

Date: