HASTINGS DISTRICT COUNCIL
MINUTES
OF A MEETING OF THE Tenders
Subcommittee
HELD
IN THE Landmarks
Room, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON
Thursday, 22 February 2018 AT 9.00am
Present: Councillor Travers (Chair)
Councillors Lyons, Nixon and Watkins (Deputy Chair).
ALSO Present: Group Manager: Economic Growth & Organisation Improvement (Mr C
Cameron)
Transportation Manager (Mr J Pannu)
Transportation Asset
Manager (Mr M Van Niekerk)
Committee Secretary (Mrs C Hilton)
1. Apologies
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Councillor Nixon/Councillor Lyons
That apologies for absence from Councillor
Redstone, Group Manager: Asset Management Mr Thew, Chief Executive Mr McLeod, and Mayor Hazlehurst be
accepted.
CARRIED
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2. Conflicts
of Interest
There were no
declarations of conflicts of interest.
3. Confirmation
of Minutes
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Councillor Watkins/Councillor Lyons
That the
minutes of the Tenders Subcommittee Meeting held Thursday 8
February 2018 be confirmed as a true and correct record and be adopted.
CARRIED
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4.
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CON2018001 Professional Engineering Services - High
Speed Road Condition Data Collection Surveys 2018 - 2021
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(Document 18/92)
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Councillor
Watkins/Councillor Lyons
A) That the report of the Transportation Asset Manager titled
“CON2018001 Professional Engineering Services - High Speed Road
Condition Data Collection Surveys 2018 - 2021” dated 22/02/2018 be
received.
B) That
contract 2018001 Professional Engineering Services – High Speed Data Collection Surveys be awarded to WDM Limited at
the tendered amount of $199,722.40 (excl GST).
CARRIED
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5.
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LED Installation - CON2014001 - Hastings District
Network Maintenance And Renewals - Street Lighting And Traffic Signals
2014-2017
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(Document 18/123)
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Councillor Nixon/Councillor Watkins
A) That the report
of the Transportation Asset Manager titled “LED
Installation - CON2014001 - Hastings District Network Maintenance And
Renewals - Street Lighting And Traffic Signals 2014-2017” dated 22/02/2018
be received.
B) That a variation be awarded to Pope Electrical Ltd for contract no. CON2014001 Hastings District Network maintenance and renewals
– street lighting and traffic signals 2014-2017, for $160,000 excluding
GST for the installation of up to 600 LED
lights in accordance with the P category LED luminaries rate.
With the
reasons for this decision being that the objective of the decision will
contribute to meeting the current and future needs of communities for good
quality local infrastructure by:
i) Realising electricity savings as soon as LED lights have been
installed
ii) Improving light levels will positively impact on amenity and
security of the community.
CARRIED
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6.
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CON2017106 - Waimarama Road, Middle Road and
Rochfort Road Area Wide Pavement Treatment
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(Document 18/124)
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Councillor Lyons/Councillor Nixon
A) That the report
of the Transportation Asset Manager titled “CON2017106 -
Waimarama Road, Middle Road and Rochfort Road Area Wide Pavement Treatment”
dated 22/02/2018 be received.
B) That
the contract sum for CON2017106 – Waimarama Road, Middle Road and
Rochfort Road Area Wide Pavement Treatment is increased by $60,000 to
$628,786.83 (excl. GST).
CARRIED
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7. Additional Business Items
There were no additional business items.
8. Extraordinary
Business Items
There were no extraordinary business items.
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9.
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Recommendation to
Exclude the Public from Item 10
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SECTION 48,
LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987
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Councillor Lyons/Councillor Nixon
THAT the public now be
excluded from the following parts of the meeting, namely;
10 CON2018016
Procurement of LED Luminaires V-Category Roads 2017/18
The general subject of the matter to be considered
while the public is excluded, the reason for passing this Resolution in
relation to the matter and the specific grounds under Section 48 (1) of the
Local Government Official Information and Meetings Act 1987 for the passing
of this Resolution is as follows:
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GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED
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REASON FOR PASSING THIS RESOLUTION IN
RELATION TO EACH MATTER, AND PARTICULAR INTERESTS PROTECTED
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GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF
EACH RESOLUTION
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10 CON2018016
Procurement of LED Luminaires V-Category Roads 2017/18
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Section
7 (2) (h)
The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
Section
7 (2) (i)
The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
The
information contained in the report is commercially sensitive.
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Section
48(1)(a)(i)
Where the
Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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CARRIED
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The meeting closed at 9.33am
Confirmed:
Chairman:
Date:
Hastings District Council