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M I N U T E S
Thursday, 19 April 2018
Minutes of a Meeting of the Tenders Subcommittee
held on 19 April 2018 at 9.00am
Table of Contents
Item Page No.
HASTINGS DISTRICT COUNCIL
MINUTES OF A MEETING OF THE Tenders Subcommittee
HELD IN THE Landmarks Room, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON
Thursday, 19 April 2018 AT 9.00am
Present: Councillor Travers (Chair)
Councillors Lyons, Nixon and Watkins (Deputy Chair).
Chief Executive, Mr R McLeod
ALSO Present: Group Manager: Economic Growth & Organisation Improvement (Mr C Cameron)
Acting Traffic Engineer (Ms K Horridge)
Committee Secretary (Mrs C Hunt)
AS REQUIRED: Project Manager – Stantec NZ (Mr D Bensemann)
That apologies for absence from Councillor Redstone and Group Manager: Asset Management be accepted.
2. Conflicts of Interest
There were no declarations of conflicts of interest.
3. Confirmation of Minutes
That the minutes of the Tenders Subcommittee Meeting held Thursday 5 April 2018 be confirmed as a true and correct record and be adopted.
A) That the report of the Acting Traffic Engineer titled “CON2018011 Urban Minor Safety Programme 2017/18 ” dated 19/04/2018 be received.
B) That the tender from Russell Roads Ltd for Contract No. 2018011 – Urban Minor Safety Programme 2017/18 be accepted.
C) That the Maraekakaho Road and Karamu Road sites, with a combined value of $31,110.00 (excl. GST), be removed from the scope of works of Contract CON2018011 – Urban Minor Safety Programme 2017-18 and that the Group Manager: Asset Management be delegated authority to add these two projects (Maraekakaho Road and Karamu Road) should budget become available within the current financial year.
D) That delegated authority be given to the Wastewater Asset Manager to further negotiate the scope and price of the sewer works.
E) That Contract CON2018011 – Urban Minor Safety Programme 2017-18, as amended by the removal of the Maraekakaho Rd and Karamu Rd sites and the negotiated rate for item 401.1 Supply and lay 150mm diameter Polyvinyl chloride (PVCU) sewer main, be awarded to Russell Roads Limited at the negotiated price of $743,547.75 (excl. GST) including a contingency sum of $75,000.
5. Additional Business Items
There were no additional business items.
6. Extraordinary Business Items
There were no extraordinary business items.
The meeting closed at 9.20am