Description: COAT-ARM Hastings District Council

 

Civic Administration Building

Lyndon Road East, Hastings

Phone:  (06) 871 5000

Fax:  (06) 871 5100

WWW.hastingsdc.govt.nz

 

 

 

 

Open

 

A G E N D A

 

 

Hastings District Rural Community Board MEETING

 

 

 

Meeting Date:

Monday, 28 May 2018

Time:

1.00pm (LTP)

Venue:

Council Chamber

Ground Floor

Civic Administration Building

Lyndon Road East

Hastings

 

Members

Chair: Mr P Kay

Mr N Dawson, Mr M Lester and Mrs S Maxwell

Councillors Kerr and Lyons

 

Officer Responsible

Group Manager: Asset Management – Craig Thew

Committee Secretary

Carolyn Hunt (Ext 5634)

 


Hastings District Rural Community Board – Terms of Reference

 

The Community Board is a separate entity to the Council.  The role of the Community Board is set out in Section 52 of the Local Government Act 2002.  The Council is authorised to delegate powers to the Community Board.

 

Membership

Elected Community Board Members

Mohaka and Kahuranaki Ward Councillors appointed by the Council

The Board elects its own Chairman

 

Quorum – 4 members

 

Delegated Powers

 

GENERAL

 

1.    To maintain an overview of services provided by the Council within the Community Board’s area.

2.    To represent, and act as an advocate for, the interests of the community represented.

3.    To consider and report on all matters referred to the Board by the Council, or any matter of interest or concern to the Community Board.

4.    To communicate with community organisations and special interest groups within the community;

5.    To undertake any other responsibilities that are delegated to it by the Council.

6.    To appoint a member of the Community Board to organisations approved by the Council from time to time.

 

LONG TERM PLAN/ANNUAL PLAN / POLICY ISSUES

 

7.    Authority to make a submission to the Long Term Plan/Annual Plan process on activities, service levels and expenditure (including capital works priorities) within the Board’s area or to make a submission in relation to any policy matter which may have an effect within the Board’s area.

ROADING AND TRAFFIC

 

8.       Authority to exercise the Council’s powers and functions in relation to roads within the Board’s area under the following sections of the Local Government Act 1974:

·              Section 335 (vehicle crossings);

·              Section 344 (gates and cattle stops);

·              Section 355 (overhanging trees).

9.       Authority to exercise the Council’s statutory powers (including any relevant powers conferred by bylaw) over roads within the Board’s area in respect of:

(i)                Road user behaviour at intersections;

(ii)               Controls on stopping or overtaking

(iii)              Controls on turning

(iv)              Pedestrian safety,

(v)               Footpath maintenance and improvements.

(vi)              Accident investigation studies, lighting and other safety works

 

10.     For the avoidance of doubt, nothing in this delegation authorises a Community Board to deal with a matter, in the exercise of delegated authority, in a manner which is conflict with any policy or decision of the Council or any standing committee of the Council in relation to the same matter.

 


 

HASTINGS DISTRICT COUNCIL

 

Hastings District Rural Community Board MEETING

 

Monday, 28 May 2018

 

VENUE:

Council Chamber

Ground Floor

Civic Administration Building

Lyndon Road East

Hastings

TIME:

1.00pm (LTP)

 

A G E N D A

 

 

 

1.         Apologies

At the close of the agenda no apologies had been received.

At the close of the agenda no requests for leave of absence had been received.

2.         Conflict of Interest

Members need to be vigilant to stand aside from decision-making when a conflict arises between their role as a Member of the Council and any private or other external interest they might have.  This note is provided as a reminder to Members to scan the agenda and assess their own private interests and identify where they may have a pecuniary or other conflict of interest, or where there may be perceptions of conflict of interest. 

If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the relevant item of business and withdraw from participating in the meeting.  If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive or Executive Advisor/Manager: Office of the Chief Executive (preferably before the meeting). 

It is noted that while Members can seek advice and discuss these matters, the final decision as to whether a conflict exists rests with the member.

3.         Confirmation of Minutes

Minutes of the Hastings District Rural Community Board held Monday 5 March 2018.

(Previously circulated)

4.         Rural Broadband Initiative Phase 2                                                                       5

5.         Rural Transportation Activities Report                                                                 7

6.         Long term Plan Submissions 2018 -2028                                                           41

7.         Additional Business Items

8.         Extraordinary Business Items 

 

 

     


File Ref: 18/238

 

 

REPORT TO:               Hastings District Rural Community Board

MEETING DATE:        Monday 28 May 2018

FROM:                           Democratic Support Manager

Jackie Evans

SUBJECT:                    Rural Broadband Initiative Phase 2        

 

 

 

1.0       INTRODUCTION

1.1       The purpose of this report is to inform the Rural Community Board that Caitlin Metz from the Rural Connectivity Group will be making a presentation to the meeting.

1.2       The Rural Connectivity Group are delivering the government’s Rural Broadband Initiative phase 2 and the Mobile Black Spots programme over the next five years.  This presentation will introduce the programme of work across Hawkes Bay.

 

2.0       RECOMMENDATION

          That the report of the Democratic Support Manager titled “Rural Broadband Initiative Phase 2” dated 24 May 2018 and the presentation be received.

 

 

Attachments:

There are no attachments for this report.

 

 


File Ref: 18/245

 

 

REPORT TO:               Hastings District Rural Community Board

MEETING DATE:        Monday 28 May 2018

FROM:                           Transportation Operations Manager

Adam Jackson

Transportation Operations Engineer

Tim Bateman

SUBJECT:                    Rural Transportation Activities Report        

 

 

1.0       SUMMARY

1.1       The purpose of this report is to update The Rural Community Board with the Rural Transportation Programmed Project Status and Activities Report.

1.2       This issue arises from the Board’s desire to receive regular updates on progress with the works programme and other activities.

1.3       The Council is required to give effect to the purpose of local government as prescribed by Section 10 of the Local Government Act 2002. That purpose is to meet the current and future needs of communities for good quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost–effective for households and businesses. Good quality means infrastructure, services and performance that are efficient and effective and appropriate to present and anticipated future circumstances.

1.4       This report concludes by recommending that the report be received.

2.0       CON2017086 RURAL PAVEMENT AND CORRIDOR MANAGEMENT CONTRACT

2.1       Public tenders were invited and tenders closed at 4.00pm on 7 February 2018.

2.2       The Contract is expected to run from 1 July 2018 to 30 June 2022. Council have an option to extend the Contract for a further one year, subject to a satisfactory annual review of the performance by the Contractor.

2.3       Council approved that Contract CON2017086 Rural Pavement and Corridor Management Contract be awarded to Fulton Hogan Ltd at the tendered price of $32,095,424.78 on 22 March 2018.

2.4       Fulton Hogan have been given an opportunity to present to the Rural Community Board a summary of their winning bid.

3.0       2017/18 RURAL TRANSPORTATION ACTIVITES REPORT – ESK FLOOD EVENT

3.1       Emergency Repairs

3.1.1   The estimated cost of the storm event, known as the Esk Flood that occurred at the beginning of March 2018 is $569,625.00.

3.1.2        The current emergency expenditure for clearing up minor repairs from July to April $338,069.00.

3.1.3        The total estimated costs of emergency events for 2017/18 is $908,816

3.1.4        The emergency budget allowance in the 2017/18 Annual Plan is $620,999.00.

3.1.5        This leaves a budget shortfall of $287,817.00

3.1.6        The local share shortfall at 54% NZTA financial assistance rate is $132,395.82.

3.2       This local share shortfall can be funded from the Rural Flood Emergency Event Reserve which at 18 March 2018 has a balance of $1.483 million.

4.0       SCRIMM REPORT 2018

4.1       The SCRIMM report has been received by Hasting District Council for all sealed roads. The results indicate where the sealed surface is slippery in wet conditions.

4.2       Officers have considered the results in conjunction with crash histories of the sites.

4.3       In the coming months, the sites identified will have treatment, signage, or design undertaken to minimise the risk of these slippery roads to road users.

5.0       RECOMMENDATIONS AND REASONS

A)        That the report of the Transportation Operations Manager titled Rural Transportation Activities Report dated 28/05/2018 be received.

B)        That the local share shortfall of $132,395.82 be approved from the Rural Flood Emergency Event Reserve.

 

Attachments:

 

1

2018/19 Rural AWPT Programme

PRJ10-25-00990

 

2

Storm summary sheet

CG-14-26-00056

 

3

Rural Network Storm Event Berkett Sites

CG-14-26-00057

 

4

Esk Valley Flood Event Costs Estimate Submission

CG-14-26-00058

 

5

May 18 Appendix - Before after

PRJ17-122-00091

 

 

 

 


2018/19 Rural AWPT Programme

Attachment 1

 

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Storm summary sheet

Attachment 2

 

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Rural Network Storm Event Berkett Sites

Attachment 3

 

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Rural Network Storm Event Berkett Sites

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Rural Network Storm Event Berkett Sites

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Rural Network Storm Event Berkett Sites

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Rural Network Storm Event Berkett Sites

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Rural Network Storm Event Berkett Sites

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Esk Valley Flood Event Costs Estimate Submission

Attachment 4

 

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Esk Valley Flood Event Costs Estimate Submission

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Esk Valley Flood Event Costs Estimate Submission

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Esk Valley Flood Event Costs Estimate Submission

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Esk Valley Flood Event Costs Estimate Submission

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Esk Valley Flood Event Costs Estimate Submission

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May 18 Appendix - Before after

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File Ref: 18/409

 

 

REPORT TO:               Hastings District Rural Community Board

MEETING DATE:        Monday 28 May 2018

FROM:                           Strategy Manager

Lex Verhoeven

SUBJECT:                    Long term Plan Submissions 2018 -2028        

 

 

1.0       SUMMARY

1.1       The purpose of this report is to update the Board on submissions received to the 2018 – 2028 Long Term Plan. Particular matters of relevance to the rural community are highlighted and the Boards guidance in respect of these matters is sought.

1.2       This issue arises from the special consultative process undertaken in accordance with the provisions of the Local Government Act 2002.

1.3       The Council is required to give effect to the purpose of local government as prescribed by Section 10 of the Local Government Act 2002. That purpose is to meet the current and future needs of communities for good quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost–effective for households and businesses. Good quality means infrastructure, services and performance that are efficient and effective and appropriate to present and anticipated future circumstances.

1.4       The objective of this decision relevant to the purpose of Local Government is to enable public participation in the decision making processes of Council.

1.5       This report concludes by recommending that the report be received and that officers forward any feedback from the Board on particular matters to the Council Long Term Plan meeting of 5 June 2018.

2.0       BACKGROUND

2.1       The Draft Long Term Plan was released for public consultation on 7 April 2018 with submissions closing on 14 May 2018.  The Council has received 124 formal submissions to the draft plan, along with over 1,000 responses via other consultation methods used by the Council.  These submissions cover a range of issues outlined within the consultation document distributed to all ratepayers.  A number of submissions also request funding support for other proposals.

2.2       The Draft Long Term Plan contained a proposed rating requirement increase for the rural area of 2.8% for 2018/19, prior to Council consideration of submissions.

2.3       Submitters which have requested to speak to the Board and/or submissions which have a rural focus can be summarised as follows:

§   6    – Tony Lane (CCTV for Waimarama)

§ 11    – Huib Selderbeek (Rural bridges)

§ 13    – Paul Harris (Rural road sealing)

§ 77   – Marei Apatu, Te Taiwhenua o Heretaunga (Various)

§ 78   – Shayne Walker, Maungaharuru Tangitu Trust (Various)

§ 86   – David Thompson (Fernhill Bridge)

§ 87   – James Laver (Waimarama Domain)

§ 94   – Genevieve Bennett (HB Biodiversity Strategy)

§ 99   – Jim Galloway, Federated Farmers (Various)

§ 105 – Rosalind Muir ( Horse riding access)

§ 108 – Wi Huata (Bridge Pa Plan)

3.0       CURRENT SITUATION

3.1       The Council set about obtaining the wider community view on a number of matters within the Long Term Plan consultation document, with over 1,000 responses received.  The Council will consider the feedback received at its meeting commencing on 5 June 2018, along with the 124 formal submissions received.  Officers will provide a brief overview at the meeting of the Board.

3.2       Officer comments in respect of the rural submissions outlined in 2.3 above will be circulated separately.

3.3       Any comments the Rural Community Board wishes to make in respect of the submissions will be documented at the meeting of the Board and tabled for Council consideration at its meeting commencing on 5 June 2018.

 

4.0       RECOMMENDATIONS AND REASONS

A)        That the report of the Strategy Manager titled Long term Plan Submissions 2018 -2028 dated 28/05/2018 be received.

B)        That Officers table feedback from the Rural Community Board at the Council Long Term Plan meeting commencing on 5 June 2018.

 

Attachments:

 

1

Submission #6 - Tony Lane

CP-10-2-18-6

Separate Cover

2

Submission #11 - Huib Selderbeek

CP-10-2-18-11

Separate Cover

3

Submission #13 - Paul Harris

CP-10-2-18-13

Separate Cover

4

Submission #77 - Marei Apatu (Te Taiwhenua O Heretaunga)

CP-10-2-18-77

Separate Cover

5

Submission #78 - Shayne Walker (Maungahuru Tangitu Trust)

CP-10-2-18-78

Separate Cover

6

Submission #86 - David Thompson

CP-10-2-18-86

Separate Cover

7

Submission #87 - James Laver

CP-10-2-18-87

Separate Cover

8

Submission #94 - Genevieve Bennett

CP-10-2-18-94

Separate Cover

9

Submission #99 - Jim Galloway (Federated Farmers)

CP-10-2-18-99

Separate Cover

10

Submission #105 - Rosalind Muir

CP-10-2-18-105

Separate Cover

11

Submission #108 - Wi Huata

CP-10-2-18-108

Separate Cover