HASTINGS DISTRICT COUNCIL
MINUTES
OF A MEETING OF THE HDC
- Māori Joint Committee
HELD
IN THE Council
Chamber, Ground Floor, Civic Administration Building, Lyndon Road East,
Hastings ON
Wednesday, 23 May 2018 AT 1.10pm
Present: Chair: Mr
Robin Hape
Mayor
Hazlehurst
Councillors
O’Keefe, Travers, Barber, (Deputy Chair) Lyons and Poulain
Messrs
Te Rangihau Gilbert, Mr Shayne Walker and Mrs Evelyn Ratima
Kaumatua: Jerry Hapuku
ALSO Present: Chief Executive (Mr Ross McLeod)
Pou
Ahurea Matua - Principal Advisor: Relationships, Responsiveness and Heritage
– (Dr James Graham)
Pou
Ahurea - Advisor: Relationships, Responsiveness and Heritage (Ms Rose
Smith)
Manager,
Emergency Readiness & Response and Libraries (Ms P Murdoch)
Democratic
Support Manager (Ms J Evans)
Kaumātua Jerry Hapuku gave the
opening Karakia.
1. Apologies
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Mayor
Hazlehurst/Councillor Travers
That an apology for absence from Ngaio
Tiuka and Tracee Te Huia and an apology for lateness from Councillor
O’Keefe be accepted.
CARRIED
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2. Conflicts
of Interest
There were no declarations
of conflicts of interest.
3. Confirmation
of Minutes
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Councillor Barber/Mrs Ratima
That the Notes
of the Retreat held on Wednesday, 28 March 2018 and the minutes of the HDC - Māori
Joint Committee Meeting
held Thursday 29 March 2018 and be confirmed
as a true and correct record and be adopted.
CARRIED
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With the agreement of the meeting Item
5 was taken out of order and addressed.
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5.
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Appointment of Representatives to the Hastings
District Plan Review Committee and Te Tira Toitū te Whenua -
Hastings District Plan Outstanding Natural Landscapes Subcommittee
(Document 18/434)
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Councillor O’Keefe joined the
meeting at 1.20pm.
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As part of the new
committee structure Council decided that the establishment of a District Plan
joint committee was one way of providing an opportunity for Māori to
have involvement in the Council’s decision making processes.
Te Tira
Toitū te Whenua Subcommittee would comprise Councillors
Barber, Heaps, Redstone and Schollum and four HDC-Māori Joint Committee
representatives. The focus of the Subcommittee would be to oversee the
formation of a project plan and timeframe to consider options for any changes
to the Proposed District Plan to reflect areas of cultural significance.
The Committee considered the name of the Subcommittee of Te
Tira Toitū te Whenua should be “Hastings District Plan Cultural
Values” rather than “Outstanding Natural Landscapes”
as this would include other areas of cultural significance.
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Councillor Barber/Mrs Ratima
A) That
the report of the Democratic Support Manager titled “Appointment
of Representatives to the Hastings District Plan Review Committee and Te Tira
Toitū te Whenua - Hastings District Plan Cultural Values Subcommittee”
dated 23/05/2018 be received.
B) That
Council be recommended to appoint Tracee Te Huia to the District Plan Review
Working Party.
CARRIED
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Councillor Barber/Councillor Lyons
C) That
the HDC : Māori Joint Committee recommend to Council that Te Rangihau
Gilbert, Ngaio Tiuka, Evelyn Ratima and Shayne Walker be
appointed to Te Tira Toitū te Whenua (Hastings District Plan Cultural
Values Subcommittee).
D) That the HDC
: Māori Joint Committee recommend to Council
that the Terms of Reference for Te Tira Toitū te Whenua (Hastings
District Plan Cultural Values Subcommittee be amended
(CG-14-14-00054) to broaden the focus away from landscapes toward the
integration of cultural values.
CARRIED
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Councillor Barber left the meeting at
1.35pm.
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4.
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Libraries update
(Document 18/148)
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The Manager, Emergency Readiness &
Response and Libraries, Ms Murdoch updated the
Committee on the outcome of investigation into collection of ethnicity data
for library users.
The Hastings Libraries is a part of a
consortium and shares a computer system with 38 other councils. An
approach has been made to the Consortium with a request to collect ethnicity
data. Visitors to the library are counted automatically, but register
only as a number. There was no way of identifying visits by age, gender,
ethnicity or any other defining attribute.
Ms Murdoch advised that a request had
been made to the Consortium to have this information included and the Committee
would be informed of them when received.
Ms Murdoch suggested that an option to
capture ethnicity data could be by including the question as part of a
survey.
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Councillor Lyons/Mayor
Hazlehurst
A) That the report
of the Manager, Emergency Readiness & Response and Libraries
titled “Libraries update” dated 23/05/2018 be
received.
B) That the
Committee recommends to Council that funding for conducting a community
survey on library service development is approved for the 2019/2020 financial
year.
C) That the
Manager, Emergency Readiness & Response and Libraries submit a request to
the Consortium for ethnicity data to be recorded in patron records.
With the reasons for this decision
being that the objective of the decision will contribute to meeting the
current and future needs of communities for high quality local public
services in a way that will ensure cost-effective and relevant library
services for households and businesses by providing:
i) Community
infrastructure for recreational, arts and cultural opportunity;
ii) Services
to meet recreational, arts and cultural needs.
CARRIED
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6.
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Mana Whenua Mapping Project
(Document 18/396)
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The Pou Ahurea Matua - Principal Advisor:
Relationships, Responsiveness and Heritage, Dr Graham displayed an
example of the GIS mapping (STR-17-18-163).
The purpose of this mana whenua mapping project was to produce a
mapped (GIS) notification list for areas relevant to individual iwi,
hapū, Post Settlement Governance Entities
(PSGEs) and marae groups (mana whenua).
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Councillor Travers/Mrs Ratima
A) That
the report of the Environmental Planner (Policy) titled “Mana
Whenua Mapping Project” dated 23/05/2018 be
received.
CARRIED
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7.
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Te Awa o Te Atua Reserve
(Document 18/388)
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The Pou Ahurea - Advisor: Relationships,
Responsiveness and Heritage, Ms Smith updated the
Committee on Te Awa o Te Atua Reserve harakeke collection project that was
placed at the Longlands roundabout.
The project had temporarily ceased with
the departure of the Strategic Advisor Culture and Heritage and had now
resumed under the guidance of Bronwyn Te Muri (Muri) Whaanga, and Council
Parks and Reserves’ officers.
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Councillor O'Keefe/Mr Walker
A) That the
report of the Pou Ahurea Advisor: Responsiveness, Relationships &
Heritage titled “Te Awa o Te Atua Reserve” dated 23/05/2018
be received.
B) That the HDC : Māori Joint Committee continues to support the
development of Te Awa o Te Atua Reserve project.
C) That the HDC : Māori Joint Committee supports the mana whenua
kaitiakitanga of Ms Bronwyn Te Muri Whaanga to further develop and coordinate the work project.
With the
reasons for this decision being that the objective of the decision will contribute
to meeting the current and future needs of communities in a way to ensure
that the Collection is preserved as a taonga of great value to the community.
CARRIED
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8.
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Cultural Development
(Document 18/395)
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The Pou Ahurea Matua - Principal
Advisor: Relationships, Responsiveness and Heritage, Dr Graham updated the Māori Joint Committee on a proposed Cultural
Development Programme for the Hastings District Council.
It would centre on the professional learning and development of staff to become more
culturally responsive, which means increased use and or understanding of te
reo Māori, tikanga Māori, local history, the social sciences, and strategic
issues implicated by kaupapa Māori (i.e. relative to roading, engineering,
planning, environmental, 3 Waters, marketing and communication, customer
relations, information technology and so on).
It was suggested that a programme be
introduced in Council that included a test at its conclusion to ensure Councillors
and staff were “culturally safe”. It was anticipated that
there would be demand from staff to participate in this programme and
possibly some resistance also.
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Mayor Hazlehurst/Councillor Travers
A) That
the report of the Pou Ahurea Matua - Principal Advisor: Relationships,
Responsiveness and Heritage titled “Cultural Development”
dated 23/05/2018 be received.
With the
reasons for this decision being that the objective of the decision will
contribute to effective local decision making and action by, and on behalf of
communities.
CARRIED
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Councillor O’Keefe left the
meeting at 2.40pm.
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9.
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Heretaunga Arts, Culture and Heritage
(Document 18/413)
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The Pou Ahurea Matua - Principal Advisor:
Relationships, Responsiveness and Heritage, Dr Graham updated the
Committee on the outcome of the hui held on 29 March 2018.
A hui would be
held later this week with cross-entity interest groups to ensure the momentum
was maintained for the arts, culture and heritage
kaupapa in regard to the Municipal Building Design and the Hastings District
Council Arts and Culture Strategy.
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Mr Hape/Mr Walker
A) That
the report of the Pou Ahurea Matua - Principal Advisor: Relationships,
Responsiveness and Heritage titled “Heretaunga Arts, Culture and
Heritage” dated 23/05/2018 be received.
CARRIED
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10.
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Māori Joint Committee Participation at Council
(Document 18/419)
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The Pou Ahurea Matua - Principal Advisor:
Relationships, Responsiveness and Heritage, Dr Graham gave a brief
overview about the Committee’s participation and representation across
decision-making at Council and other Committees in Council.
Dr Graham asked if that with the formation
of the two committees, Te Tira Toitū te Whenua – the Hastings
District Plan Cultural Values Subcommittee and the Hastings District
Plan Review Committee at Council, was this recognising (increased) Māori
participation at Council?
It was suggested that there needed to be
a degree of independence for the Committee members from Treaty Settlements.
Relationships needed to be built with the Post
Settlement Governance Entities (PSGEs) but this
Committee was for Māori; mana whenua, taura here, tangata whenua.
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Mrs Ratima left the meeting at 3.00pm
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The Terms of Reference for the Māori
Joint Committee were clear on what the Committee’s role was.
The Committee agreed that they would
like Council to consider appointing two Māori Joint Committee representatives
to Council and Standing Committees.
Concern was expressed that no
cultural risk was included in Council or Committees and therefore how could
this be built into the work plan.
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Mayor Hazlehurst/Mr Walker
A) That
the report of the Principal Advisor: Relationships, Responsiveness and
Heritage titled “Māori Joint Committee Participation at
Council” dated 23/05/2018 be received.
B) That
HDC : Māori Joint Committee recommend to Council that investigation be
undertaken for Māori representation to be considered in the new
Committee Structure and reported back to the Committee.
CARRIED
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11.
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Māori Responsiveness Framework
(Document 18/461)
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The Pou Ahurea Matua - Principal Advisor:
Relationships, Responsiveness and Heritage, Dr Graham advised that discussion
had been undertaken with Council’s Chief Information Officer in regard
to the possibility of digitising, promoting and revamping the Māori
Responsiveness Framework.
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Councillor Lyons/Mr Walker
A) That
the report of the Pou Ahurea Matua - Principal Advisor: Relationships,
Responsiveness and Heritage titled “Māori Responsiveness
Framework” dated 23/05/2018 be received.
With the reasons for this decision being
that the objective of the decision will contribute to effective local
decision making and action by, and on behalf of communities.
CARRIED
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12. Additional Business Items
There were no additional business items.
13. Extraordinary
Business Items
There
were no extraordinary business items.
___________________
The Chief Executive, Mr McLeod advised the meeting that Council were currently working on a
recruitment process to engage his replacement, with his last day at Council
being 21 June 2018. The Chair of the Māori Joint Committee would be
included in the process of employing the new Chief Executive.
Council
had resolved at the meeting held on 24 May 2018 that Mr Neil Taylor would be
appointed Acting Chief Executive until appointment of a new incumbent.
Mr McLeod
thanked and acknowledged the Committee for their support during his ten years
at Council.
The Chair on behalf
of the Committee wished Mr McLeod all the best for his new position as General
Manager in Sydney, Australia. His time and commitment to the District during
the last 10 years was appreciated.
Karakia: Kaumātua
Jerry Hapuku
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The meeting closed at 3.45pm
Confirmed:
Chairman:
Date:
Hastings District Council