HASTINGS DISTRICT COUNCIL
MINUTES
OF A MEETING OF THE Planning
and Regulatory Committee
HELD
IN THE Council
Chamber, Ground Floor, Civic Administration Building, Lyndon Road East,
Hastings ON
Thursday, 10 May 2018 AT 1.00pm
Present: Councillor Lyons (Chair)
Mayor Hazlehurst
Councillors
Barber, Dixon, Harvey, Heaps (Deputy Chair), Kerr, Lawson, Nixon,
O’Keefe, Poulain, Redstone, Schollum, Travers and Watkins
ALSO Present: Chief Executive (Mr R McLeod)
Group Manager: Planning and Regulatory Services (Mr J O’Shaughnessy)
Group Manager:
Economic Growth and Organisation Improvement (Mr C Cameron)
Group Manager:
Asset Management (Mr C Thew)
Chief Financial
Officer (Mr B Allan)
Building Consents
Manager (Mr M Hart)
Environmental
Policy Manager (Mr R Wallis)
Transportation
Engineer (Mr A Jackson)
Democratic
Support Manager (Mrs J Evans)
Committee
Secretary (Mrs C Hunt)
AS REQUIRED: Mr Paul Hursthouse (President) and Mr Russell Black (Clifton Marine
Club)
1. Apologies
There
were no apologies to receive.
2. Conflicts
of Interest
There were no
declarations of conflicts of interest.
3. Confirmation
of Minutes
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Councillor Schollum/Councillor Heaps
That the
minutes of the Planning and Regulatory Committee Meeting held Thursday
8 February 2018 be confirmed as a true and correct record and be adopted.
CARRIED
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4.
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Building Consent Authority Accreditation Update
(Document 18/160)
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Councillor Heaps/Councillor Redstone
A) That
the report of the Building Consents Manager titled “Building
Consent Authority Accreditation Update” dated 10/05/2018
be received.
With the
reasons for this decision being that the objective of the decision will
contribute to the performance of regulatory functions
by:
i) Ensuring compliance with statutory processes and maintaining
accreditation and registration as a Building Consent Authority.
CARRIED
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5.
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Update on Proposed District Plan Appeals
(Document 18/365)
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Councillor Dixon/Mayor Hazlehurst
A) That
the report of the Environmental Policy Manager titled “Update
on Proposed District Plan Appeals ” dated 10/05/2018
be received.
CARRIED
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6.
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Clifton Revetment Emergency Works
(Document 18/385)
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The Group
Manager: Planning and Regulatory, Mr O’Shaughnessy displayed powerpoint
presentation (PRJ16-16-0105) providing a brief overview on the emergency
protection works at Clifton.
Mr Angus Gordon,
the landowner was overseas and had been emailed the proposed relocation of
the existing Clifton Camp No. 1 access road back further into Clifton Station
(CG-14-4-00063) and asked if he would be prepared to relocate the Camp Access
Road.
Prior to the meeting advice had been received
from Mr Angus Gordon who advised that his position was, he was not prepared
to relocate the road any further back until a decision on the resource
consent for the revetment had been obtained.
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Mr Hursthouse and Mr Black spoke to the
meeting and advised that the Clifton Marine Club and Clifton Marine Society
would fund the work if Council authorised the emergency works to be
undertaken.
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Councillor Redstone/Councillor Heaps
A) That
the report of the Group Manager: Planning & Regulatory titled “Clifton
Revetment Emergency Works” dated 10/05/2018 be
received.
B) That Council delegate powers under section 330 of the Resource
Management Act (RMA) to the Chief Executive Officer, to authorize emergency
works within Hastings District.
C) That Council Transportation staff monitor the physical condition
of the Clifton Camp No. 1 access road to ensure public safety.
D) That
the Council obtain a letter from the Clifton Marine Club and Clifton Reserves
Society confirming they will fund the delivery and placement of the rocks to
the agreed value of $96,000.
E) That Council authorizes
the proposed rock placement required as emergency works to stabilise the
access road to Clifton as soon as possible.
CARRIED
UNANIMOUSLY
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7. Additional Business Items
There were no additional business items.
8. Extraordinary
Business Items
There were no extraordinary business items.
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9.
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Recommendation to
Exclude the Public from Items 10 and 11
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SECTION 48,
LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987
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Councillor Nixon/Councillor Lyons
THAT the public now be
excluded from the following parts of the meeting, namely;
10. Designation
in Howard St Urban Development Area
11. Development
of Tarbet Street Subdivision
The general subject of the matter to be considered
while the public is excluded, the reason for passing this Resolution in
relation to the matter and the specific grounds under Section 48 (1) of the
Local Government Official Information and Meetings Act 1987 for the passing
of this Resolution is as follows:
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GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED
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REASON FOR PASSING THIS RESOLUTION IN
RELATION TO EACH MATTER, AND PARTICULAR INTERESTS PROTECTED
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GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF
EACH RESOLUTION
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10. Designation in Howard St
Urban Development Area
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Section
7 (2) (i)
The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
To enable
Council to undertake negotiations.
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Section
48(1)(a)(i)
Where the
Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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11. Development of Tarbet
Street Subdivision
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Section
7 (2) (h)
The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
To protect
the Council's position to commercially negotiate for both contracts for
service and potential section sales.
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Section
48(1)(a)(i)
Where the
Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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CARRIED
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________________________
The meeting closed at 2.55pm
Confirmed:
Chairman:
Date:
Hastings District Council