Minutes of Tenders Subcommittee Meeting

CG-14-17-00161 1

HASTINGS DISTRICT COUNCIL

MINUTES OF A MEETING OF THE Tenders Subcommittee

HELD IN THE Landmarks Room, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON

Thursday, 3 May 2018 AT 9.00am

Present: Councillor Travers (Chair)

Councillors Lyons, Redstone and Watkins (Deputy Chair).

Chief Executive, Mr R McLeod and Group Manager: Asset Management, Mr C Thew

ALSO Present: Group Manager: Economic Growth & Organisation Improvement (Mr C Cameron)

Chief Financial Officer: (Mr B Allen)

Transportation Asset Manager (Mr M van Niekerk)

Committee Secretary (Mrs C Hunt)

1. Apologies

Councillor Lyons/Councillor Watkins

That an apology for absence from Councillor Nixon be accepted.

CARRIED

2. Conflicts of Interest

The Group Manager: Asset Management, Mr Craig Thew declared a conflict of interest in the Public Excluded “Item 7 – Procurement Plan for Potential Park Contract Outsourcing” and did not participate in the decision making.

3. Confirmation of Minutes

Councillor Watkins/Councillor Redstone

That the minutes of the Tenders Subcommittee Meeting held Thursday 19 April 2018 be confirmed as a true and correct record and be adopted.

CARRIED

4. Additional Business Items

There were no additional business items.

5. Extraordinary Business Items

There were no extraordinary business items.

Recommendation to Exclude the Public from Items 7 and 8

SECTION 48, LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

Councillor Lyons/Mr McLeod

THAT the public now be excluded from the following parts of the meeting, namely;

7. Procurement Plan for Potential Park Contract Outsourcing

8. CON2018002 Professional Engineering Services - Transportation and Parks Asset Information Systems Management

The general subject of the matter to be considered while the public is excluded, the reason for passing this Resolution in relation to the matter and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this Resolution is as follows:

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER, AND PARTICULAR INTERESTS PROTECTED

GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF EACH RESOLUTION

7. Procurement Plan for Potential Park Contract Outsourcing

Section 7 (2) (i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

To enable contract discussions to occur.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

8. CON2018002 Professional Engineering Services - Transportation and Parks Asset Information Systems Management

Section 7 (2) (h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

Section 7 (2) (i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

The information contained in the report is commercially sensitive.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

CARRIED

________________________

The meeting closed at 9.40am

Confirmed:

Chairman:

Date:

Hastings District Council

Lyndon Road East, Hastings 4156