Minutes of Tenders Subcommittee Meeting

CG-14-17-00167 1

HASTINGS DISTRICT COUNCIL

MINUTES OF A MEETING OF THE Tenders Subcommittee

HELD IN THE Landmarks Room, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON

Thursday, 17 May 2018 AT 8.38am

Present: Councillor Travers (Chair)

Councillors Nixon, Redstone and Watkins (Deputy Chair).

Chief Executive, Mr R McLeod

Group Manager: Asset Management, Mr C Thew

ALSO Present: Democratic Support Manager (Mrs J Evans)

Committee Secretary (Mrs C Hilton)

Transportation Asset Manager (Mr M Van Niekerk)

1. Apologies

Councillor Nixon/Councillor Redstone

That an apology for absence from Councillor Lyons be accepted.

CARRIED

2. Conflicts of Interest

There were no declarations of conflicts of interest.

3. Confirmation of Minutes

Councillor Redstone/Councillor Watkins

That the minutes of the Tenders Subcommittee Meeting held Thursday 3 May 2018 be confirmed as a true and correct record and be adopted.

CARRIED

4. Additional Business Items

There were no additional business items.

5. Extraordinary Business Items

There were no extraordinary business items.

Recommendation to Exclude the Public from Item 7

SECTION 48, LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

Mr McLeod/Mr C Thew

THAT the public now be excluded from the following parts of the meeting, namely;

7. Contract No. CON2017093 – Installation of LED Luminaires.

The general subject of the matter to be considered while the public is excluded, the reason for passing this Resolution in relation to the matter and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this Resolution is as follows:

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER, AND PARTICULAR INTERESTS PROTECTED

GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF EACH RESOLUTION

7. Contract No. CON2017093 – Installation of LED Luminaires.

Section 7 (2) (i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

To enable Council to undertake negotiations.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

CARRIED

________________________

The meeting closed at 8.58am

Confirmed:

Chairman:

Date:

Hastings District Council

Lyndon Road East, Hastings 4156