Hastings District Youth Council

Civic Administration Building

Lyndon Road East, Hastings

Phone:  (06) 871 5000

Fax:  (06) 871 5100

WWW.hastingsdc.govt.nz

 

 

 

 

 

Open

A G E N D A

 

 

Hastings District Youth Council MEETING

 

Meeting Date:

Wednesday, 2 May 2018

Time:

3.45pm

Venue:

Council Chamber

Ground Floor

Civic Administration Building

Lyndon Road East

Hastings

 

Committee Members

 

Chair: Ella Hoogerbrug, (Havelock North)

Councillor Dixon

Rytasha Sekhon, Pelerose Vaima’a, Kate Allen, Caroline Jones, Hena Dugh and Emilee Scarborough (HGHS); Cameron Young (Deputy Chair), Abigail Masengi and Hope McCleland (Karamu High); Matekairoa Butler (Flaxmere College); Dylan Bishop, Gurjas Sekhon and Cairo Smith (St Johns College); Connor Molloy (Napier Boys); Oscar Malpas (HBHS); Xinyi Chen (Iona); Charlotte Frogley (Woodford); Kaikohe Hutana (Te Aute); Samantha Anderson (Sacred Heart); Max Sharp (EIT); and Eleanor Matich

Officer Responsible

Youth Co-ordinator – Ryan Gardiner (Extn 5029)

Secretary:

Christine Hilton (Extn 5633)

 


Hastings District Youth Council – Terms of Reference 2018

Fields of Activity

The Hastings District Youth Council is established to be advocating and implementing the voice of youth for the Hastings District.

 

Membership

Chairman

Deputy Chairperson

1 Councillor appointed by the Council

Maximum of 22 young people between the ages of 15-19 who live or go to school in the Hastings District.

 

Quorum – 13 members Majority rules, but in the event of a tie, the Chairperson has the casting vote.

 

Meeting Frequency

Monthly meetings on the first Wednesday of each month from 3:45 – 5.30pm during the school term or when required.

 

Meeting Protocols

There is no texting or using of cell phones during meetings. All phones must be on silent.

A Chair and Deputy Chair will be elected for 2018.

Members are not allowed to speak out of order or over the meeting Chairperson.

All members should treat each with respect and use appropriate language.

 

Issues Raised

Issues raised at Hastings Youth Council meetings can be brought to Council through the Youth Co-ordinator.

 

Reporting Requirements

Minutes will be distributed within 7 days of the Hastings District Youth Council meeting.

 

General Procedures

Apologies go to the Youth Co-ordinator, the Chair or the Deputy Chair. 

Missing more than 2 meetings without notice will mean forfeiting your place on the Youth Council.

 

Delegated Powers

To make recommendations to the Council on issues affecting youth in the Hastings District.

 

 


 

HASTINGS DISTRICT COUNCIL

 

Hastings District Youth Council MEETING

 

Wednesday, 2 May 2018

 

VENUE:

Council Chamber

Ground Floor

Civic Administration Building

Lyndon Road East

Hastings

TIME:

3.45pm

 

 

A G E N D A

 

 

 

1.         Apologies

At the close of the agenda no apologies had been received.

At the close of the agenda no requests for leave of absence had been received. 

2.         Confirmation of Minutes

Minutes of the Hastings Youth Council Meeting held Wednesday 4 April 2018.    1  

3.         Facebook Page Update

4.         General Business

5.         Youth Council Annual Plan                                                                                      9

6.         Long Term Plan - Lex Verhoeven (Strategy Manager)                                   19

 

 

    


CG-14-33-00059                                                                         1

Hastings District Youth Council

Civic Administration Building

Lyndon Road East, Hastings 4156

Phone:  (06) 871 5000

Fax:  (06) 871 5100

www.hastingsdc.govt.nz

 

 

 

 

 

OPEN

 

M I N U T E S

 

 

 

 

Hastings District Youth Council

 

 

 

Meeting Date:

Wednesday, 4 April 2018

 


Minutes of a Meeting of the Hastings District Youth Council

held on 4 April 2018 at 3.45pm

 

Table of Contents

 

Item                                                                                    Page No.

 

1.         Apologies  1

2.         Confirmation of Minutes  1

3.         Facebook Page Updates  1

                        2

4.         General Business  2

5.         Youth Council Update  2

6.         Youth Council Annual Plan   2

4.         General Business  5

 

 


 

HASTINGS DISTRICT COUNCIL

 

MINUTES OF A MEETING OF THE Hastings District Youth Council

HELD IN THE Council Chamber, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON

 Wednesday, 4 April 2018 AT 3.47pm

 

 

Present:                          Chair: Cameron Young

                                               Councillor Dixon

Rytasha Sekhon, Pelerose Vaima’a, Kate Allen, Caroline Jones, (HGHS); Abigail Masengi and Hope McCleland (Karamu High); Matekairoa Butler (Flaxmere College); Gurjas Sekhon and Cairo Smith (St Johns College); Connor Molloy (Napier Boys); Oscar Malpas (HBHS); Xinyi Chen (Iona); Charlotte Frogley (Woodford); Samantha Anderson (Sacred Heart); and Max Sharp (EIT);

 

                                              

IN ATTENDANCE:             Youth Co-ordinator (Ryan Gardiner)

                       Committee Secretary (Carolyn Hunt)

 

 

1.         Apologies

 

Rytasha Sekhon/Kate Allen

That apologies for absence from Ella Hoogerbrug, Hena Dugh, Dylan Bishop, Kaikohe Hutana, Eleanor Matich and Emilee Scarborough be accepted.

CARRIED

 

2.         Confirmation of Minutes

 

Abigail Masengi/Xinyi Chen

 

That the minutes of the Hastings Youth Council Meeting held Wednesday, 7 March 2018 be confirmed as a true and correct record and be adopted.

 

CARRIED

 

3.

facebook page Updates

 

Incorporate Youth Employment – As a number of representatives are employed in part time jobs it was agreed that it would be a good idea to promote youth employment on Facebook. 

 

Representatives who are employed post a photo on Facebook of them working, where they work and what they do.

 

Email to Ella Hoogerbrug things that could be posted on facebook pages:

·         Speech competitions

·         Representative teams for Hawke’s Bay

·         Someone you know who is doing great things, etc.

 

As part of Max Sharp’s EIT course he is to compile a video and was looking for actors and sought confirmation that he could advertise on the Facebook page.  Ryan Gardiner advised that he would confirm this with Council’s Communications Team, but considered that Facebook was the voice into the social work for the Youth Council.

           

4.         General Business

            Addressed at the end of the meeting.

 

5.

Youth Council Update

(Document 18/249)

 

 

The Youth Co-ordinator, Ryan Gardiner, spoke to his report and made the following points:

·         Informal session held on 14 March 2018 to finalise Annual Plan.

·         Everyone was happy with the Annual Plan.

·         If not assigned an activity email Ryan and advise preferences would like to work on.

·         Ella Hoogerbrug (Chair) and Cameron Young (Deputy Chair) were invited to meet with Mayor Hazlehurst.

·         Mayor Hazlehurst was to meet on a monthly basis with the Chair and Deputy Chair which would provide a good way to feed into Council.

 

 

Max Sharp/Gurjas Sekhon

           

That the report of the Youth Co-ordinator titled “Youth Council Update” dated 4 April 2018 be received.

 

CARRIED

 

 

6.

Youth Council Annual Plan

(Document 18/249)

 

 

The Hastings Youth Co-ordinator, Ryan Gardiner, reminded members they needed to start putting plans in place to complete the activities that had been set up for the Annual Plan 2018.

 

Activity 7 – Skate Park – This event had been scheduled for mid December.  However members questioned whether this was the appropriate time.  Having the event in October School holidays would enable more participation from members and give the youth something to do during the holidays.

 

Mark Wilson from Zeal was happy to help with the event and noted the concerns of Youth Council in regard to having Zeal’s name attached to the event.  Mark was happy to be a mentor and had advised that Youth Council were welcome to use his gear and he would organise a DJ for the event.  He has run skate events before so has names of judges and the scorings used . 

 

Activity 5 – Colour Run – This event was proposed to be held in August 2018, however, members agreed that the Term 2 School holidays in July would enable more participation from members.

 

 

Activity 4 – Youth Potential Awards – Will be held on 11 July 2018 at 6.00pm in the Hastings District Council Chambers.

Each year the Youth Potential Awards are held to celebrate Hastings youth aged 12 to 19 who are getting on and achieving despite facing personal challenges or adversity. The award categories are Tane (Male), Wahine (Female) and Ropu (Group).

Recipients of the Youth Potential awards are young people who have experienced adversity and continue to be successfully engaged in school and/or a youth programme.  All nominations put forward, who is deserving will receive recognition. 

 

Youth Council Representatives to consider who would be an appropriate speaker aged 18-24 years old that has become successful from a tough background as relate to those getting awards. 

 

The role of the Youth Council on the night was to meet and welcome visitors and escort them into the chambers to show them where they can sit. There will also be a part in the agenda when all members of the Youth Council will introduce themselves and on the night two members of the Youth Council will MC the awards.

 

 

Members indicated the following preferences for events to be involved with:

 

 

Event

Project Leads

Working Group

Civic Pride

Ella Hoogerbrug

Abigail Masengi

 

Colour Run

Cameron Young

Sam Anderson

Max Sharp

Abigal Masengi

Xinyl Chen

Charlotte Frogley

Rose Vaimai’a

Matekairoa Butler

Gurgas Sekhon

Caroline Jones

Kate Allen

Hope McCleland

Cairo Smith

Rytasha Sekhon

 

 

 

 

 

 

 

 

 

Skate Park

Kaikohe  Hutana

Kate Allen

Hope McCleland

Rytasha Sekhon

Caroline Jones

Gurjas Sekhon

Connor Molloy

Oscar Malpa

Rose Vaima’a

Cameron Young

 

Youth Grants

 

Charlotte Frogley

Sam Anderson

Oscar Malpas

Matakairoa Butler

Connor Molloy

Cairo Smith

Cameron Young

 

 

The Youth Co-ordinator, Ryan Gardiner would email the activities that members had indicated they wished to be involved with so that group chats could begin and get the activities underway.

 

Ryan advised that $1500.00 had been allocated for the Youth Grants.  However, anyone trying to raise substantial amount of money it could be regarded as an activity. 

 

It was noted that Kaikohe Hutana had advised previously that he was prepared to organise a firewood raffle.

 

It was suggested that it may be an option to involve local businesses in regard to donating goods or products for a raffle.

 

Councillor Dixon advised that once a plan had been organised he could arrange to have two Youth Council representatives speak to the Hastings Business Association, which would cover approximately 10 retailers.

 

Youth Council members would talk to people and discuss amongst themselves in regard to Youth Grants.   If a meeting room was required, Ryan was happy to arrange for a booking after school.

 

 

 

Charlotte Frogley/Abigail Masengi

 

A)        That the report of the Youth Co-ordinator titled “Youth Council Annual Plan” dated 4 April 2018 be received.

 

B)        That the Skate Park event (Activity 7) in the Annual Plan be scheduled to the month of October 2018.

C)        That the Colour Run (Activity 5) be held in the Term 2 holidays (July 2018).

 

CARRIED

    

 

4.

GENERAL BUSINESS (CONTD)

 

 

Opening Celebration: “Play: Art that makes you move” - a fun, hands-on, interactive exhibition of work by Seung Yul Oh, Sara Hughes and Campbell Tamahina Burns will be opening on Saturday 7 April 2018 2.00-4.00pm through to July 2018 at the Hastings Art Gallery. 

 

Next Meeting:  Wednesday, 2 May 2018

 

________________________

 

The meeting closed at 4.20pm

 

Confirmed:

 

 

 

 

Chairman:

Date:

 

 


File Ref: 18/314

 

 

REPORT TO:               Hastings District Youth Council

MEETING DATE:        Wednesday 2 May 2018

FROM:                           Youth Co-ordinator

Ryan Gardiner

SUBJECT:                    Youth Council Annual Plan        

 

 

1.0       SUMMARY

1.1       The purpose of this report is to provide an update on the Youth Council Annual Plan 2018.

 

1.2       Any updates from project leads or working group will be reported to the Youth Council.

 

 

2.0       RECOMMENDATION

            That the report of the Youth Co-ordinator titled “Youth Council Annual Plan” dated 2 May 2018 be received.

 

Attachments:

 

1

Community Groups, Programmes, Funding or Events - Youth - Youth Council - Hastings District Youth Council Annual Plan 2018 (draft)

COP-09-02-18-892

 

 

 

 


Community Groups, Programmes, Funding or Events - Youth - Youth Council - Hastings District Youth Council Annual Plan 2018 (draft)

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File Ref: 18/320

 

 

REPORT TO:               Hastings District Youth Council

MEETING DATE:        Wednesday 2 May 2018

FROM:                           Youth Co-ordinator

Ryan Gardiner

SUBJECT:                    Long Term Plan - Lex Verhoeven (Strategy Manager)        

 

 

1.0       SUMMARY

1.1       Strategy Manager of the Hastings District Council, Lex Verhoeven, will be discussing the recently released Draft Long Term Plan (LTP).

 

1.2       Lex has invited Youth Councillors to answer some questions concerning the LTP prior to this meeting - these were e-mailed to everyone on 20 April 2018. Lex will discuss the answers received from the Youth Council, as well as address any other matters that may arise.

 

 

2.0       RECOMMENDATION

            That the report of the Youth Co-ordinator titled “Long Term Plan – Lex Verhoeven (Strategy Manager)” dated 2 May 2018 be received.

 

Attachments:

There are no attachments for this report.