Minutes of Council Meeting

CG-14-1-00807 1

HASTINGS DISTRICT COUNCIL

MINUTES OF A MEETING OF THE COUNCIL HELD IN THE Council Chamber, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON Tuesday, 5 June 2018 AT 9.00am AND RECONVENED ON WEDNESDAY, 6 JUNE AND MONDAY, 11 JUNE 2018

Present: Mayor Hazlehurst (Chair)

Councillors Barber, Dixon, Harvey, Heaps, Kerr, Lawson, Lyons, Nixon, O’Keefe, Poulain, Redstone, Schollum, Travers and Watkins.

IN ATTENDANCE: Chief Executive (Mr R McLeod) (part of the meeting)

Group Manager: Asset Management (Mr C Thew)

Group Manager: Planning and Regulatory Services (Mr J O’Shaughnessy)

Group Manager: Economic Growth and Organisation Improvement (Mr C Cameron)

Chief Financial Officer (Mr B Allan)

Group Manager: Community Facilities & Programmes (Mrs A Banks)

Strategy Manager (Mr L Verhoeven)

Parks and Services Manager (Mr C Hosford)

Principal Advisor: Relationships, Responsiveness and Heritage – (Dr J Graham)

Committee Secretary (Mrs C Hunt)

AS REQUIRED: Genevieve Bennett (94); Carolyn Neville, Business Hawke’s Bay (92); Murray Tonks (29); Shayne Walker, Maungaharuru-Tangitu (78); Rosalind Muir (105); Andy Heast, Arts Incorporated (53); Marei Apatu, Te Taiwhenua O Heretaunga (77); Rev Jill McDonald, St Andrews Church (28); John Buck, Cranford Hospice (31); Jack Saunders (56); James laver (87); Greg Riceman (Principal Raureka School), Mandy Sharpe (Community Worker) and Sharnita Raheke (Community Worker and Raureka Community Trust Member) (77 and 100); Richard Peach, Friends of the Library (61); Kelly Hepburn/Jock Mackintosh, Regional Sports Park (63); Wi Huata (108); David Mee and Cynthia Bowers Horse of the Year (79); Mark Aspden, Sport Hawke’s Bay (58); Paul Harris (13); David Appleton (40); Jane Mackersey, Havelock North Business Association (2); Claire Vogtherr (85); Pat Turley (104); Hugh McBain (96); Sally Chandler, Toimata (76); Craig Waterhouse, Pettigrew Green Arena (89); Jill Norman (27); Charlie Cordwell, Surf Life Saving NZ (117); Nick Richards and members of the Mayfair community (110); David Allan and Mike Halliday, Guthrie Smith Trust (42); Nick Jones, HB District Health Board (88); Susan McDade, Hastings City Marketing (112), John Roil (80); Stephen Daysh (114) and Peter Dunkerley (37)

1. Prayer

The opening prayer was given by Councillor Barber.

2. Apologies

There were no apologies.

3. Seal Register – The Seal Register was not tabled at this meeting.

4. Conflicts of Interest

The following conflicts of interest were declared:

Councillor Dixon:	Submission No. 53 - Arts Inc Submission No. 111 – Te Mata Park Trust
Councillor Barber:	Submission No. 111 – Te Mata Park Trust
Councillor Kerr:	Submission No. 63 - Regional Sports Park
Councillor Harvey:	Submission No. 58 - Sport Hawke’s Bay

5. Confirmation of Minutes

Councillor Dixon/Councillor Heaps

That the minutes of the Council Meeting held Thursday 24 May 2018, including minutes while the public were excluded, be confirmed as a true and correct record and be adopted.

CARRIED

Suspension of Standing Orders

Mayor Hazlehurst/Councillor Watkins

That in accordance with paragraph 13.3 of Standing Orders Her Worship the Mayor exercised her discretion to waive the need for Councillors to stand to speak during a Council meeting.

CARRIED

Long Term Plan Submissions 2018-2028

(Document 18/316)

HEARING OF VERBAL SUBMISSIONS

Submission No. 94 – Genevieve Bennett, Biodiversity Hawke’s Bay displayed a powerpoint presentation (CP-10-1-18-65) and spoke to her submission requesting funding of $100,000 per year over the next four years to help provide the biodiversity foundation with a capital base, and that Council further support Biodiversity Hawke’s Bay in practical ways to protect the environment and encourage rural community commitment to action to sustain biodiversity.

The Rural Community Board had strongly supported the Hawke’s Bay Biodiversity Strategy and recommended to Council that officers be instructed to identify the pockets of Council owned rural land for potential inclusion in future biodiversity projects. It was suggested that the identification of the council–owned land be undertaken on a phased basis by subdivision or ward and reported back to future meetings of the Board.

Submission No. 92 – Carolyn Neville, Business Hawke’s Bay displayed a powerpoint presentation (CP-10-1-18-88) requesting continuation of $100,000 to fund economic development initiatives.

Submission No. 29 – Murray Tonks spoke to his submission outlining support for the completion of the Clive rising sewer main project in 2018/19 as budgeted within the Long Term Plan.

This project was still expected to commence within the stated timeframe which would support the intended development proposal.

Submission No. 78 – Shayne Walker (Maungaharuru-Tangitu) spoke to the submission on behalf of the Maungaharuru –Tangitu Trust and requested a review of effective and efficient engagement and consultation methods with Tangata Whenua and to allocate appropriate resources to this.

Mr Walker also called for an independent review of the capability and capacity of the Council to engage effectively with Tangata Whenua and to implement the key findings.

The Rural Community Board recommended the resourcing component of this submission be referred to Council for determination.

Written Submission No. 1 - Environmental Protection Agency submitted that Council needed to be mindful of its obligations under the Hazardous Substances and New Organisms Act 1996.

The meeting endorsed the Officer comments.

Submission No. 105 – Rosalind Muir spoke to her submission requesting the need for recreational areas to include horse riding access.

Ms Muir advised that she had read the officer’s comments and would like to be included in discussions with the Hasting District Council and Hawke’s Bay Regional Council to see if there were more opportunities for horse activities that could be considered as a regional initiative where reserves were shared that might be linked and could jointly offer opportunities.

Submission No. 77 – Marei Apatu, (Te Taiwhenua O Heretaunga) spoke to the submission stating that marae, and hapu must be engaged in any strategy, plan or policy of future Council infrastructure developments that affect mana whenua and commented on a number of matters of importance to Māori.

The Rural Community Board supported improved communication with Te Taiwhenua o Heretaunga and Marae and advocated further discussion to establish an appropriate level of formal interaction.

Councillor Dixon having previously declared a conflict of interest withdrew from the meeting table at 10.20am.

Submission No. 53 – Andy Heast and Pitch Leiser, (Arts Incorporated) displayed a powerpoint presentation (CP-10-1-18-67) and outlined a request for funding that would allow them to become sustainable as an organisation, leveraging additional income and allowing them to increase staffing across all their activities and deliverable services to the community. It also took into account increased operational costs and compliance. The funding requested was $358,000, $432,000 and $406,000 over the next three years.

Councillor Dixon rejoined the meeting at 10.35am.

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The meeting adjourned for morning tea at 10.30am

and reconvened at 10.50am

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Submission No. 28 – Reverend Jill McDonald, St Andrews Church accompanied by parishioners outlined a proposal for a shared greenspace outside the St Andrews Presbyterian Church, estimated cost of $45,000. The Church was requesting a contribution of $30,000 from Council and they would fundraise the balance.

Submission No. 31 – John Buck, Cranford Hospice displayed a powerpoint presentation (CP-10-1-18-65) and outlined plans for a proposed new hospice facility, and sought Council funding support.

Submission No. 56 – Jack Saunders spoke to his submission requesting incremental increases over the next three years towards the operational costs of Ellwood Park to a total of $60,000 being $10,000 for 2018, an additional $15,000 for 2019 and an additional $20,000 for 2020.

Submission No. 87 – James Laver displayed a powerpoint presentation (CG-14-1-00810) and advised that the Waimarama Surf Club would like to work with Council on the future use and development of two of its buildings in Windsor Park and Waimarama Domain, with a view to establishing an overall Master Plan for the provision of community and club facilities in the Waimarama Domain, including clubrooms, community hall and toilets.

Submission No. 93 – Greg Riceman (Principal Raureka School), Mandy Sharpe (Community Worker) and Sharnita Raheke (Community Worker and Raureka Community Trust Member) displayed a powerpoint presentation (CP-10-1-18-72) and outlined a request for capital funding toward the building of a community hub at Raureka School.

Submission No. 100 – Mandy Sharpe supported the inclusion of funding for the renewal of playgrounds in Raureka (Ebbett Park and St Leonards) as well as the development of the Raureka Reserves Management Plan.

Officers had commenced the development of this Plan, with the first round of public consultation held on 26 May 2018. It was anticipated that a Draft Management Plan would be presented to Council in August 2018.

Submission No. 61 – Richard Peach, Chairperson, Friends of the Library displayed a powerpoint presentation (CP-10-1-18-71) and outlined a proposal to expand the library and relocate the art gallery. He also referred to a website on Maker a Space.

Councillor Kerr having previously declared a conflict of interest withdrew from the meeting table at 12.15pm.

Submission No. 63 – Kelly Hepburn/Jock Mackintosh, Hawke’s Bay Regional Sport Park displayed a powerpoint presentation (CG-14-1-00809) supporting the proposed investment in the Regional Sports Park for canoe polo and car parking.

Councillor Kerr rejoined the meeting at 12.25pm

Submission No. 108 – Wi Huata spoke to his submission for the development of a ten year plan built on robust consultation and dialogue between Ngati Rahunga I Te Rangi, Ngati Poporo, Council, farmers, wine growers and the community of Bridge Pa to strengthen the community and make it more resilient.

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The meeting adjourned for lunch at 12.30pm

and reconvened at 1.10pm

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Submission No. 79 – David Mee and Cynthia Bowers Horse of the Year displayed a powerpoint presentation (CP-10-1-18-73) and outlined a three year funding request to support the event. The submission related to the Land Rover Horse of the Year and sought the funding contributions of Year 1 $175,000; Year 2 $180,000 and Year 3 $185,000.

Councillor Harvey having previously declared a conflict of interest withdrew from the meeting table at 1.30pm.

Submission No. 58 – Mark Aspden, Sports Hawke’s Bay displayed a powerpoint presentation (CP-10-1-18-73) The submitter requests Council considers an enhanced programme of initiatives and additional funding support of $20,000 per annum in mutually identified communities.

Submission No. 13 – Paul Harris spoke to his submission and felt that the LTP needed more focus on rural priorities and that priority one had to be to enhance the rural community welfare/roading and economic well-being in line with the equity of tax based rating. Rural roads needed to be sealed.

Councillor Harvey rejoined the meeting at 1.55pm

Submission No. 40 – David Appleton circulated additional information (CP-10-1-18-91) on behalf of the Franklin Terrace-McHardy Street Residents’ Group and spoke to his submission and outlined the impacts of localised plant infestations and sought Council action to address this.

Landowners ready to engage and looking for a co-operation between Council and residents.

Submission No. 2 – Jane Mackersey, Havelock North Business Association displayed a powerpoint presentation (CP-10-1-18-94) and highlighted the following requests:

· Village Community Notice Boards

· Stylised Xmas Tree

· Remove under planting in garden beds and remove tree

· Add electricity into central roundabout

· Additional power outlets on paved triangle behind the i-Site

· Upgrade all gardens for a more unified feel.

· Not use edible plants in Village plantings.

· Pods to be water blasted

· Repair of garden irrigation

· More LED lighting in mature CBD trees

· A sculptural 3D Christmas tree in central roundabout

· Add more large sculptures in the Village and to develop an App to provide information about them

· Dog doo dispensers at every park and at every entry into the Village

· Consider the installation of composting doggy doo receptacles or to have bins near the bag dispensers.

· More places to tie up dogs to allow owners to go into shops.

Discussion took place in respect of expanding the targeted rate area to fund proposals.

Submission No. 85 – Claire Vogtherr spoke to her submission requesting an intensification of housing on unproductive rural residential land.

Council Officers would contact Ms Vogtherr regarding her submission.

Submission No. 104 – Pat Turley displayed a powerpoint presentation (CG-14-1-00811) providing a brief overview on ideas for the shape and form of the Central City.

Submission No. 96 – Hugh McBain requests funding be set aside to fund a variety of actions within the Palmbrook Reserve.

Submission No. 76 – Sally Chandler requested a three year partnership and funding agreement to support the enviroschools programme.

Submission No. 27 – Jill Norman displayed photos (CP-10-1-18-81) of people playing Pickleball and tabled additional information (CP-10-1-18-79). Ms Norman sought to increase Council awareness of the sport of Pickleball and to ensure that it was factored into future sports facility development (CP-10-1-18-79).

Submission No. 89 – Craig Waterhouse, Pettigrew Green Arena displayed a powerpoint presentation (CG-14-1-00812) and outlined plans for Pettigrew Green Expansion and a request for funding support of $1,000,000.

Submission No. 117 – Charlie Cordwell, Surf Life Saving New Zealand. outlined the service provided and the ongoing funding requirements.

Surf Life Saving NZ, Central Region, continues to deliver a professional and necessary community safety service to Waimarama, Ocean and Waipatiki beaches over the summer holiday period.

The request is for:

2018/2019 - $74,489 which is an increase upon the current level of funding in the LTP which is $63,244 for 2018/2019.

Waipatiki paid for 40 days – 7 day a week service.

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The meeting adjourned for afternoon tea at 3.45 pm

and reconvened at 3.55pm

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Submission No. 110 – Nick Richards and Tod Rogers accompanied by members of the Mayfair community including Mayfair School, Mayfair Kindergarten, Barnardo, Tamatea Rugby Club, Lantern Light Dairy and Karamu High School on matters arising from the CPTED Improvement Report for Bill Mathewson Park.

Particular matters raised were:

· Car park at the park.

· Toilet upgrade is underway.

· Feasible study to develop hub or study for park.

· Master plan would be required.

Submission No. 42 – David Allan and Mike Halliday, Guthrie Smith Trust request ongoing funding assistance of $25,000 for promotion and general support of the Tutira property.

Submission No. 88 – Dr Nick Jones, Hawke’s Bay District Health Board spoke to the submission endorsing that green spaces are important for the whole community’s wellbeing. Other points raised were:

· Bridge building – considering dust impacts and work with Council’s Asset Management staff.

· City Centre – don’t create unintended issues with night life.

· Housing – ensure improving quality of existing housing. Much of new housing supply is targeted to high incomes and issues with affordability. Social inclusion strategy has identified this as priority area. DHB has funds and seeking some contribution from HDC, NCC and HBRC for social housing.

Submission No. 112 – Susan McDade, Hastings City Marketing – Ms McDade provided an overview of her submission.

Submission No. 80 – John Roil and Rick Cransford circulated additional information (CP-10-1-18-93), displayed a powerpoint presentation (CP-10-1-18-82) and highlighted the following points:

· The costs at Irongate are ring fenced.

· Developers do not mind paying a Fair and Equitable Share. (With transparency)

· HDC Development Contribution Policy does not provide for refunds.

· Contingencies and project savings are currently been kept by Council.

· Policy is quite clear about Fair, Equitable, Proportional.

· Other options are available on roading rather than collecting costs through Development Contributions.

· Costs need to be transparent.

Mr Roil confirmed that the submission was supported in writing by the following:

· Jara Family Trust 13ha approx

· CTL Transport 9ha approx

· Phoenix Contracting /Walmsley 10ha approx

· Tumu Timbers 10ha approx

· Irongate Holdings Ltd 8ha approx

· Stephenson Transport 9ha approx

· Greg Harman Joinery 1ha approx

· Campbell Property 9ha approx

· Irongate Way Ltd Greg Honnor 10ha approx

· Omahu land Trust Ltd;Greg Honnor 2ha approx

· JB Bostock c/o Neil Chittock 9ha approx

· John Altham Sunfruit Orchard 9ha approx

Submission No. 114 – Stephen Daysh was scheduled to speak but did not attend. His submission sought progress on the stormwater drainage project for West Whakatu industrial area in the 2018/19 financial year.

Submission No. 37 – Peter Dunkerley spoke to the submission requesting ongoing funding assistance for two part-time employees to enable digitally archiving photographs.

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The meeting adjourned at 4.50pm and would reconvene

at 8.45am on Wednesday, 6 June 2018

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HASTINGS DISTRICT COUNCIL

MINUTES OF A MEETING OF THE COUNCIL HELD IN THE Council Chamber, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON Tuesday, 5 June 2018 AND RECONVENED ON WEDNESDAY, 6 JUNE 2018 AT 8.45am and monday, 11 june 2018

Present: Mayor Hazlehurst (Chair)

Councillors Barber, Dixon, Harvey, Heaps, Kerr, Lawson, Lyons, Nixon, O’Keefe, Poulain, Redstone, Schollum, Travers and Watkins.

IN ATTENDANCE: Chief Executive (Mr R McLeod) (part of the meeting)

Group Manager: Asset Management (Mr C Thew)

Group Manager: Planning and Regulatory Services (Mr J O’Shaughnessy)

Group Manager: Economic Growth and Organisation Improvement (Mr C Cameron)

Chief Financial Officer (Mr B Allan)

Group Manager: Community Facilities & Programmes (Mrs A Banks)

Principal Advisor: Relationships, Responsiveness and Heritage – (Dr J Graham)

Parks and Property Services Manager (Mr C Hosford)

Parks Planning ＆ Development Manager (Ms R Stuart)

Financial Policy Advisor (Mr A Humphrey)

General Counsel (Mr S Smith)

Committee Secretary (Mrs C Hunt)

AS REQUIRED: Ngahiwi Tomoana (121); Jess Trew (57); Megan Rose (66); Tom Belford, Hawke’s Bay Regional Council (106); Mike Devonshire, Te Mata Park Trust (111); Juliet Cottrell (71); Henry Heke (124); Pauline Doyle (81); Bill Livingston (68) and Jamie Thompson (10)

Councillor Nixon joined the meeting at 8.50am.

Long Term Plan Submissions 2018-2028(contd..)

(Document 18/316)

Submission No. 121 – Ngahiwi Tomoana spoke on behalf of Waipatu Marae to the submission. Mr Tomoana highlighted the following points:

· Waipatu should become a special cultural zone – from Kennilworth Road to Mangateretere and from Pakowhai to Havelock North.

· Put in infrastructure – not just footpaths but kerb and channels.

· Ensure adequate water is available year round.

Councillor Poulain joined the meeting at 9.00am.

· Partner in water monitoring.

· Proposal to work in partnership with the Council on a plan for the Waipatu area.

Submission No. 57 – Jess Trew - Health Promoter, Cancer Society spoke to her submission to establish a sun protection policy and build shade provision into design of all new facilities and upgrades, along with undertaking shade audits of outdoor facilities. Information on how to hold a sun smart event.

Submission No. 66 – Megan Rose requested and was granted permission by the Mayor to webstream her presentation. Ms Rose spoke to her submission relating to having a different approach to consultation to reflect community priorities. The key points highlight were:

· Should not need to be brave and courageous to make a submission in the Council Chamber environment.

· Believe need to change conversation.

· Citizens and public should be setting public expectations.

· Council decides who is interested party – public capable of deciding if they want to be involved.

· Trust the people and allow them to decide what is important to them.

· Lack of trust in our infrastructure and consenting process.

· Communicate more effectively.

Submission No. 106 – Councillor Tom Belford, Hawke’s Bay Regional Council spoke to the submission and highlighted the following points:

· Supported the $47m over four year investment in drinking water infrastructure.

· Hastings has 20 Enviroschools and request Council to contribute $10-$15,000

· HBRC jointly funding cycling co-ordinator for last 18 months and request $30,000 to retain this position.

· HBRC committed $550,000 for Biodiversity and request Council to share funding.

Councillors Barber and Dixon having previously declared a conflict of interest withdrew from the meeting table at 10.05am.

Submission No. 111 – Mike Devonshire, Te Mata Park Trust displayed a powerpoint presentation (CP-10-1-18-83) and spoke to the submission thanking Council for its ongoing annual operation funding and for the recent improvements in the Park, which were developed and managed by Council ie carpark improvements, toilets, bike washes etc.

Councillors Barber and Dixon rejoined the meeting at 10.30am.

Submission No. 71 – Juliet Cottrell displayed a powerpoint presentation (CP-10-1-18-85) and outlined a proposal and funding request for a re-build of the Keirunga Gardens Arts Complex.

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The meeting adjourned for morning tea at 10.30am

and reconvened at 10.45am

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Submission No. 124 – Henry Heke spoke to his submission requesting further development of the Flaxmere Community Centre.

Submission No. 81 – Pauline Doyle spoke to her submission and circulated additional information (CP-10-1-18-90) regarding drinking water investment.

Submission No. 68 – Bill Livingston spoke to his submission and highlighted the following points:

· Bring vehicle access back to Heretaunga Street.

· With the arrival of Big Box retail smaller retailers have left the CBD.

· Increased vehicle movements in the CBD will increase vibrancy and security.

· Questioned whether it was the role of Council to develop an “Eat Street” rather than private enterprise.

Submission No. 10 – Jamie Thompson spoke to his submission and suggested that with the increase in water charges proposed it would be more logical to move to water meters and user pays.

DEVELOPMENT CONTRIBUTIONS POLICY

Submission No. 80 – John Roil

The Financial Policy Advisor, Mr Humphrey displayed a powerpoint presentation (CP-10-1-18-84) and highlighted the following points:

· A thorough review of the Development Contributions policy was undertaken in 2016 and this revision was much more minor by comparison.

· This revision provided an opportunity to update growth statistics and capital expenditure/interest rates which resulted in setting our revised schedule of charges.

· With regards to industrial areas over the past 12 months variations were adopted to reflect changes to the area of each zone, adjusted assumptions to reflect uptake and early payments following discussions with land owners.

· This resulted in a positive influence on reducing the DC rate charged.

· Difference in perception of what is fair, equitable and proportionate. Just because 100% of the component of cost was being recovered from DC’s did not make it disproportionate. It simply meant in Council’s view 100% of the benefit was attributable to those new developments in Irongate.

· Under the Local Government Act interest is considered to be part of the total cost of capital expenditure - able to be recovered.

· Whilst early payments reduce the risk– council still need to borrow money to invest in the infrastructure servicing those developments.

· Council accrues interest from day one.

Mr Humphrey advised that the LGA was very clear that Council could over recover DC’s – over the lifetime of the project and to avoid that occurring, it was proposed to monitor all assumptions (not just cost) – also uptake period, uptake rates, and interest rates.

If those assumptions were materially incorrect, if actual costs did come in significantly less than budgeted, Council would then need to make a decision as to whether to reset its DC rate or a refund was required to those who had paid previously.

The Economic Development team have had ongoing discussions with land owners around DC’s and there appeared to be a general receptiveness to the proposed rate of $8.57.

DEVELOPMENT CONTRIBUTIONS POLICY RESOLUTION

Councillor Dixon/Councillor Kerr

That the Draft Development Contributions Policy consulted on as part of the Long Term Plan 2018-28 be adopted without amendment with the exception of the revision of the Irongate DC rate to $8.45 excluding GST to reflect the savings in costs to date in relation to the Irongate Road cul de sac.

CARRIED

Councillor Heaps recorded his vote AGAINST the Motion

Submission No. 99 – Will Foley, Federated Farmers spoke to the submission and highlighted the following points:

· The Community and Resource rate not be included in the UAGC 30% calculation for the reason that it is a differential land use.

· Fully utilise the UAGC mechanism at 30% of total rates income to provide equity between the rate payers.

· Resource Management activity be shifted from the general rate onto the UAGC.

· Administration Buildings and Resource Management activities moved from general rate to the UAGC to reflect equal benefit by rural ratepayers.

· Cease rating for civil defence and rural fire now that HBRC have taken on emergency management and is now charging region wide $33.04.

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The meeting adjourned for lunch at 12.50pm

and reconvened at 1.12pm.

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RATE REMISSION AND POSTPONEMENT POLICY

Submission No. 83 - Mr Paul Stewart advised that he was happy to speak to his submission in the public session. Mr Stewart highlighted the following points:

· Council made an error after he had purchased the property and advised that the fourth bedroom was a semi-detached unit.

· Rates were increased.

· He had no intention of allowing full time occupancy of the unit.

· Council should review its policy and procedures around additional rating units taking into account the number of bedrooms, self containment and number of persons.

· A fairer approach would be to charge part of a rating unit.

Council would address the submissions in regard to the Rate Remission and Postponement Policy in a Public Excluded session in order to protect the personal details of submitters.

WATER FOR OUR FUTURE

The Council then considered the submissions of the following submitters in regard to the district’s water strategy:

7	Simon Shaw	65	Andy Gifford
10	Jamie Thompson	81	Key Keys
15	Asuka Masuo	98	Tom Kay
16	Daniel Hewko	99	Jim Galloway
17	Mathew McGovern	101	Andrew Clibborn
24	Peter James	102	H Steele
34	Glenis Moriarty	103	Alana Flavell
38	Steve Reddish	115	Janet Wurts
39	Thomas Ever Swindell	116	Arconnehi Paippe
47	Jess Soutar Barron	119	Willow Sharp
59	Dr Lucy Meagher

· There were highlighted concerns on some Marae where water should not be drunk straight from the ground, given the potential risks.

· Cultural engagement – formalise discussion as part of cultural engagement ie hapu environmental plans.

· Developed programme with Ngati Kahungunu and Te Taiwhenua to assist.

· Health Act provides the Director General of Health the ability to direct cholorination to be undertaken.

· No choice but to chlorinate.

· If Council is neglectful can be prosecuted.

WATER FOR OUR FUTURE RESOLUTION

Councillor Travers/Councillor Schollum

That the Council proposal in respect of Key Issue One “Water For Our Future” as outlined in the Council Consultation Document (CG-14-1-00671) be adopted without amendment.

CARRIED

UPGRADING OUR BRIDGES RESOLUTION

The following submitters either supported the development programme or had questions as to how this programme is funded.

11	Huib Selderbeek	98	Tom Kay
16	Daniel Hewko	99	Jim Galloway
39	Thomas Ever Swindell	102	H Steele
46	John Vandermeer	115	Janet Wurts
65	Andy Gifford	119	Willow Sharp
72	John Harding

The following comments were noted:

· Council policy was to only fund unsealed roads where subsidy was available.

· If heavy vehicles complied with weight tonnages the bridges would be fine.

· Cars no problem.

· No submissions from logging contractors, fruit industry who need to fund part of this.

· Subsidy received pays over half of the bill and comes from road users/heavy vehicles.

It was noted that submissions had not been received from logging contractors etc due to the early consultation held at the beginning of the year in regard to the upgrades.

UpgraDING OUR BRIDGES RESOLUTION

Councillor Kerr/Councillor Lyons

That the Council proposal in respect of Key Issue Two “ Upgrading Our Bridges” as outlined in the Council Consultation Document (CG-14-1-00671) be adopted without amendment.

CARRIED

ENJOYING OUR CITY CENTRE

The following submissions relating to “Enjoying Our City Centre” were considered:

3	Philip Stuffs	68	William Livingston
7	Simon Shaw	82	Mary Hannan
15	Asuka Masuo	99	Jim Galloway
39	Thoas Ever Swindell	102	H Steele
41	Ann Williams	104	Pat Turley
47	Jess Soutar-Barron	112	Susan McDade
65	Andy Gifford	115	Janet Wurts
98	Tom Kay	119	Willow Sharp

The following comments were highlighted:

· What is impeding landlords to developing in CBD?

· Provide incentives for people wishing to invest.

· Civic square is high level draft plan and included provision for a café that would not be part of funding that was included in this LTP.

Councillor Dixon/Councillor Harvey

A) That the Council proposal in respect of Key Issue Three “ Enjoying Our City Centre” as outlined in the Council Consultation Document (CG-14-1-00671) be adopted.

B) That a report be brought back to Council presenting options to assist in the uptake of residential inner city opportunities within the Hastings CBD.

C) That a further report be brought back to Council exploring the range of initiatives suggested through the submission process.

CARRIED

HOMES FOR OUR PEOPLE

The following submissions related to the balance between intensification versus greenfield development, sequencing of growth areas and the role of Council in promoting housing development.

Submission 26 – Gemma Wynne-Lewis and Luke Donovan submitted on the sequencing of Brookvale Road.

Further late correspondence was also received on the sequencing of Brookvale Road which could not be treated as a submission due to its lateness, but was considered as part of Submission No. 26.

The following submissions commented on broader issues relating to the topic of Homes for Our People:

7	Simon Shaw	72	John Harding
16	Daniel Hewko	98	Tom Kay
18	Sarah Swinburn	102	H Steele
39	Thomas Ever Swindell	99	Jim Galloway
47	Jess Soutar-Barron	102	H Steele
59	Dr Lucy Meagher	115	Janet Wurts
98	Andy Gifford	119	Willow Sharp

Councillor Heaps/Councillor O’Keefe

A) That the Council proposal in respect of Key Issue Four “Homes For Our People” as outlined in the Council Consultation Document (CG-14-1-00671) be adopted without amendment.

B) That growth management issues be added to the District Plan rolling review work programme and reported back to Council.

CARRIED

RELAXING IN OUR RESERVES

The following submissions relating to “Relaxing in our Reserves” were considered:

7	Simon Shaw	99	Jim Galloway
35	Margaret McBride	100	Mandy Sharpe
39	Thomas Ever Swindell	102	H Steele
47	Jess Soutar-Barron	115	Janet Wurts
65	Andy Gifford	119	Willow Sharp
98	Tom Kay

The following points were noted:

· Ensure that local park provides for subdivisions.

· Priority order is set out in the consultation document

Councillor Redstone/Councillor Lyons

That the Council proposal in respect of Key Issue Five “Relaxing In Our Reserves” as outlined in the Council Consultation Document (CG-14-1-00671) be adopted without amendment.

CARRIED

Councillor Kerr having previously declared a conflict of interest withdrew from the meeting table at 2.35pm.

REGIONAL SPORTS PARK PROPOSAL RESOLUTION

The following submitters supported the proposed investment in the Regional Sports Park.

12	Tina Arlidge	52	Ngahiwi Tomoana
21	Jed Graham	63	Kelly Hepburn
45	Meryn Hinton	70	Stacey Trotter
49	Rachael Macky	113	Meghann Corbett

Councillor Watkins/Councillor Schollum

That Council agree to $250,000 of funding to the proposed carpark at the Regional Sports Park as provided for in the Council Consultation Document (CG-14-1-00671).

CARRIED

Council would address funding for the Canoe Polo later in the meeting.

Councillor Kerr rejoined the meeting at 2.50pm

COASTAL HAZARDS STRATEGY

Submissions on the Coastal Hazards Strategy were received from the following and addressed:

3	Philip Stubbs	65	Andy Gifford
16	Daniel Hewko	91	Grayam Burden
39	Thomas Ever Swindell	98	Tom Kay
59	Dr Lucy Meagher

Councillor Heaps/Councillor Kerr

That the officer comments as set out in italics below, in respect of the Coastal Hazards Strategy be adopted as the basis of a response to submitters.

“In her report on ‘NZ’s Rising Seas” the Parliamentary Commissioner for the Environment noted that “Councils and communities across the country face the difficult task of assessing the risks and deciding what to do in response. Planning in the face of uncertainty is never easy, but is particularly difficult when choices will affect people’s homes. Where should protective seawalls be built? Who will pay for them? Where should beaches be left to retreat inland? When is abandoning maintenance of a coastal road justified? And when does the retreat of a whole community become inevitable?”

Since 2016 the Council in partnership with HBRC and NCC have been working with coastal communities, Tangata Whenua and special interest groups to devise a strategy to address there very issues between Clifton and Tangoio. A series of pathways or combinations of options over time for coastal protection or retreat have been recommended for different parts of the coast.

There are however significant hurdles to overcome to mitigate effects, obtain consents and comply with the New Zealand Coastal policy statement and ultimately fund proposals. In particular a big part of determining affordability with coastal protection works is how to apportion costs relative to the benefits or otherwise of carrying out protection works in a hazard area. Retreat or relocation may in the long term be better option in some places, but is also very disruptive and requires community acceptance.

Funding has been set aside in this Plan to continue working with HBRC and NCC to further develop and test the recommendation pathways from the earlier work to address these matters and to consult the community more widely before finalising protection or retreat approaches (or pathways) in any particular part of the Clifton to Tangoio coast line”.

CARRIED

INDIVIDUAL SUBMISSIONS – Non funding Implications

The meeting then considered the individual written submissions which did not involve any expenditure at the present time.

1	Environmental Protection Agency	14	Warwick Thomson
4	Joy Mundy	20	Greg Brown
7	Simon Shaw	26	Gemma Wynne-Lewis and Luke Donovan
8	Graham Marchant	29	Murray Tonks
13	Paul Harris

The meeting endorsed the officer comments for this group of submissions.

Submission No. 27 – Jill Norman – Lighting for Sylvan Park could be organised for the use of Pickleball and the power paid for by the users. The Splash Planet Master Plan is to be completed prior to the Windsor Plan being undertaken. A Council Workshop on the Splash Planet Master Plan would be held on 26 June 2018.

32	Brian Hayward	54	RD Manson
33	Thomas Wilding	57	Jess Trew
44	Paul Kirby

The meeting endorsed the officer comments for this group of submissions.

Submission No. 40 – David Appleton – Officer comments endorsed and the Parks and Property Manager to liaise with Mr Appleton in regard to the formation of a community work programme to assist with the removal and beautification in the Tauroa Reserve.

Submission No. 61 – Richard Peach (Friends of the Library) – Officers to advise that Council will be reviewing the Library Strategy in 2019 and acknowledge changes in service delivery need to be smarter and also use space outside the facility as well. Havelock North library was a good example in changing layout to better meet needs of that community. A Council Workshop on the Library would be held and the report of the Friends of the Library would be considered through the review.

Councillors were advised that whilst moving the Art Gallery into the Municipal Building had been looked at, this was not part of the Municipal Building concept.

The Council noted that funds for the renewal of the Art Gallery roof would be required now that it was proposed to stay in its current location. Officers advised that this would be actioned.

Council would host an event at the Art Gallery in August to enable the viewing of the conceptual plans for the Municipal Building.

Richard Moorhead

Andy Gifford

The meeting endorsed the officer comments for this group of submissions.

Submission No. 66 – Megan Rose - Council would like to engage with the submitter further, potentially via a Council workshop. Councillor Schollum (Portfolio Leader: Community Engagement) together with the Communication Team look at ways to engage the community ie streaming live on Facebook for events.

69	Cyndy Barnett	86	David Thompson
72	John Harding	87	James Laver
73	Tony Williams	88	HB District Health Board
74	Waikato Regional Council	90	Nienke Van Dijken
77	Shayne Walker (Maungahuru-Tangitu)	95	Dianne Vesty
82	Mary Hannan	96	Hugh McBain
85	Claire Vogtherr

The meeting endorsed the officer comments for this group of submissions.

Submission Plan No. 99 – Federated Farmers - The meeting endorsed the officer comments and also noted that the Rural Community had endorsed the officer comments.

Submission No. 101 – Andrew Clibborn - Officers are working with the Clive Community Plan Chair to arrange a suitable time to discuss further implementation of activities in the plan.

Submission No. 105 – Rosalind Muir – It was felt that horse riders were catered for already, however the submitter be referred to the Hawke’s Bay Regional Council if she was concerned about the safety of the riverbeds. Officers to suggest to submitter that they approach the HB A & P Society and the Equestrian Park in Flaxmere in regard to use of their facilities.

106	Hawke’s Bay Regional Council	109	Landmarks Trust
107	Housing New Zealand	111	Te Mata Park Trust Board
108	Wi Huata	112	Hastings City Business Assn

The meeting endorsed the officer comments for this group of submissions.

Submission No. 114 – Stephen Daysh had been scheduled to speak but due to ill health was unable to attend and submitted a copy of a powerpoint presentation (CP-10-1-18-87), which was circulated in regard to the stormwater drainage project for West Whakatu industrial area in the 2018/19 financial year.

It was noted that the payment already paid was for Stage 1 which had been completed and for Stage 2 it was necessary to consult with the Whakatu stakeholders who would be contributing to the scheme for it to be progressed. Stage 2 work was proposed for the 2021/22 financial year.

Submission No. 120 – Elizabeth Beall - Council was very mindful of the impact that rate increases have on the low income ratepayers. Council’s financial strategy acknowledged this and a lot of time was put in by Council to ensure only what was necessary and important would be included in the Long Term Plan.

Submission No. 121 – Ngahiwi Tomoana – Officers to check budgets with the intention of replacing the footpath at Waipatu. Walking has been recognised as a mode of transport and subsidies may be available. The footpath requires to have some connectivity with the Rugby and sport areas.

Officers have been in discussion with Marei Apatu and other communities on how the issue of septic tanks and water is approached. The meeting endorsed the officer’s comments.

123

Barry Jones

124

Henry Heke

The meeting endorsed the officer comments of this group of submissions.

This concluded the consideration of submissions that did not have funding implications.

_____________________

Meeting adjourned at 4.30pm and would

reconvene on Monday, 11 June 2018 at 1.00pm

________________________

HASTINGS DISTRICT COUNCIL

Present: Mayor Hazlehurst (Chair)

Councillors Barber, Dixon, Harvey, Heaps, Kerr, Lawson, Lyons, Nixon, O’Keefe, Redstone, Schollum, Travers and Watkins.

IN ATTENDANCE: Chief Executive (Mr R McLeod)

Group Manager: Asset Management (Mr C Thew)

Group Manager: Planning and Regulatory Services (Mr J O’Shaughnessy)

Chief Financial Officer (Mr B Allan)

Acting Group Manager: Community Facilities & Programmes (Ms D Elers/Ms P Murdoch)

Principal Advisor: Relationships, Responsiveness and Heritage – (Dr J Graham)

Parks and Property Services Manager (Mr C Hosford)

(Ms R Stuart)

Financial Policy Advisor (Mr A Humphrey)

General Counsel (Mr S Smith)

Committee Secretary (Mrs C Hunt)

Apology

Mayor Hazlehurst/Councillor O'Keefe

That an apology for absence from Councillor Poulain be accepted.

CARRIED

10.

RECOMMENDATION TO EXCLUDE THE PUBLIC FROM ITEM 11

(Document 18/316)

SECTION 48, LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

Mayor Hazlehurst/Councillor Nixon

THAT the public now be excluded from the following parts of the meeting, namely;

11. LTP - Rate Remission Submissions

The general subject of the matter to be considered while the public is excluded, the reason for passing this Resolution in relation to the matter and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this Resolution is as follows:

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER, AND PARTICULAR INTERESTS PROTECTED

GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF EACH RESOLUTION

11. LTP - Rate Remission Submissions

Section 7 (2) (a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

To protect the private details of the submitters.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

CARRIED

The meeting resumed in Public Session at 1.20pm.

Long Term Plan Submissions 2018-2028(contd..)

(Document 18/316)

Submissions with a financial component - Council considered the following submissions, and made its decisions regarding the additional financial provision which it considered appropriate for the LTP.

Councillor Kerr having previously declared a conflict of interest withdrew from the meeting table at 1.20pm

Regional Sports Park – Canoe Polo

Councillor Dixon/Councillor Nixon

That funding of $250,000 be approved to remain in the Long Term Plan 2018-2028 for the Canoe Polo facility at the Hawke’s Bay Regional Sport Park.

CARRIED

Councillor Kerr rejoined the meeting at 1.25pm.

Kaitiaki Security – It is considered that full time security and Kaitiaki coverage in Flamere Library, Community Centre and Pools is required during opening times and at the Hastings Library.

Regular feedback will be reported back every three months through the Community Development Committee meetings on the implementation of this initiative.

The meeting agreed funding of 140,0000 (Hastings) and $110,000 (Flaxmere) be approved to be included in the LTP 2018-2018 with a review to be undertaken during the Annual Plan 2019-2020.

Eco Advisor – A Council Workshop will be held to consider this further.

Te Mata Peak Facilities – The meeting agreed to defer this funding until the Reference Working Group reported back to Council with a clear direction.

The meeting agreed that the funding request of $500,000 not be included in the 2018-2028 LTP and maybe readdressed in the Annual Plan 2019/2020.

Havelock North Business Association – The Association’s total request amounted to $400,000. The meeting agreed that Council had invested a lot of funding into the Village Green and relocated the cricket pavilion for events to be held. The issue of extending the rating area could be considered and come back to Council.

Councillor Barber/Councillor Dixon

That funding of $30,000 be included in the LTP for the Havelock North Business Association for power outlets, electricity and information boards in the Village.

A hand vote was taken with 5 FOR and 9 AGAINST

The Motion was LOST

Waiohiki Marae – It was noted that no other Council had supported the Marae with additional funding. All Councils had contributed $100,000 in 2017.

The project had experienced some difficulties and Council would potentially be prepared to review the funding options in the 2019 Annual Plan when other fundraising options had been explored.

Councillor Barber advised that he would be happy to assist the Marae with approaches to Iwi.

Councillor Barber/Councillor Redstone

That the funding request of $150,000 be declined at this time, but that Council communicate with the Marae on possible future funding requests and other support Council may be able to support with their applications.

CARRIED

Waimarama CCTV

Councillor Lyons/Councillor O’Keefe

That the funding request of $5,000 for the installation of CCTV at Waimarama be included in the 2018-2028 Long Term Plan.

War Memorial Museum at Le Quesnoy - This was a New Zealand led request.

This item would be addressed later in the meeting.

Heretaunga Croquet Club

The meeting agreed not to include funding for the Heretaunga Croquet Club in the Long Term Plan.

St Andrews Church

Councillor Barber/Councillor Lawson

That funding of $15,000 be approved for the development of the greenspace, subject to satisfactory agreement of tenure and timeframe issues.

CARRIED

Councillor Nixon recorded his vote AGAINST the motion

Cranford Hospice

Councillor Dixon/Councillor Heaps

That the Cranford Hospice funding request be declined at this stage, but that Council invite a funding submission that could be consulted on with the public in the 2019/20 Annual Plan and offer in-kind assistance with fund raising applications towards Government Funding, including the Provincial Growth Fund.

CARRIED

Knowledge Bank

Councillor Lyons/Councillor Schollum

That the funding request of $23,000 included in the Long Term Plan 2018-2028 be confirmed and that a three year Contract for Service be developed.

CARRIED

Guthrie Smith Trust – Officers to assist the Trust with a marketing link and facebook page.

Mr Hosford to investigate what Council could provide for $10,000 in discussion with a Rural Community Board member and Ward Councillor and invite the Trust to apply for a Contract of Service in the future.

That funding of $10,000 be approved for one year in the Long Term Plan 2018-2028 for the Guthrie Smith Trust.

CARRIED

Eco Design Advisor

The meeting agreed not to include funding for an Eco Design Advisor in the LTP, but to hold a workshop first.

Councillor Dixon having previously declared a conflict of interest withdrew from the meeting table.

Arts Incorporated – The meeting noted concerns that some of what was included in the submission was not specific and aligned to the Arts Strategy.

The meeting agreed not to include any additional funding at this stage and that officers work with Arts Inc to develop a programme, priorities and how they align with strategy and bring back a proposal to Council. It was noted that the Opera House Reserve Account would be an appropriate way to fund any commitments made.

Councillor Dixon rejoined meeting.

William Nelson park – Basketball

A basketball court facility at the park would be well used and City Assist Guardians are already present there.

Councillor Redstone/Councillor Dixon

That Council support $30,000 for a half size basketball court at William Nelson Park.

CARRIED

Councillor Nixon recorded his vote AGAINST the Motion.

Ellwood Park – Council currently supported the Park with $40,000 per annum. The submission was for operational costs rather than for a capital project which would be fundraised elsewhere.

Councillor Schollum/Councillor Dixon

That funding be approved at $50,000, $55,000 and $60,000 for the next three years.

CARRIED

Councillor Harvey having previously declared a conflict of interest withdrew from the meeting table.

Sport Hawke’s Bay

The meeting agreed to address this funding submission later in the meeting.

Councillor Harvey rejoined the meeting.

Councillor O’Keefe left the meeting at 3.00pm.

Keirunga Gardens Arts Complex – There was sufficient insurance funding, following the fire to get Stage 1 under way. The request was for $100,000 for the first year and $60,000 the second year. It was noted that $50,000 allocated for the performing arts at Keirunga had not been uplifted, due to the fire.

Councillor Schollum/Councillor Dixon

That funding of $35,000 loan funded be approved to be included in the Long Term Plan 2018-2028 for the construction of the Keirunga Gardens Art Complex.

CARRIED

Waikato Regional Council - Sought funding support for a research projects into safe fish passage.

The meeting agreed to decline funding support and endorsed the Officer’s comments that:

“HDC does not operate any stormwater pump stations within the open drain networks that receive urban stormwater. The HB Regional Council is the primary agency for flood control and drainage infrastructure and operates and maintains pumping infrastructure that has the potential to restrict fish passage”.

________________________

The meeting adjourned for afternoon tea at 3.10pm

and reconvened at 3.20pm

______________________

Councillor Harvey having previously declared a conflict of interest withdrew from the meeting table.

Sport Hawke’s Bay requested Council considered an enhanced programme of initiatives and funding support of $20,000 per annum in mutually identified communities. Sport Hawke’s Bay were keen to put on another programme.

The meeting was advised of the work that Sport Hawke’s Bay have been delivering in Camberley, Raureka and Flaxmere and suggested a programme for the Mayfair community.

Councillor Dixon/Councillor Schollum

That an additional $10,000 be funded for the next ten years for the delivery of programmes as agreed with the Council.

CARRIED

Councillor Nixon recorded his vote AGAINST the Motion

Councillor Harvey rejoined the meeting.

Enviro Schools – The meeting considered that this was a Hawke’s Bay Regional Council initiative and should be funded in its entirety by them.

Councillor Nixon/Councillor Dixon

That the funding request of $15,000 for Enviro Schools be declined, and that the Waste and Data Services Manager (Mr Jarvis) work with the submitter to see if there are specific waste minimisation initiatives that could be funded through the Waste Levy.

CARRIED

Maungahururu Tangitu Trust – The meeting agreed that strategically there was a need to start work in this area but did not need to increase at rate requested by the submitter.

Council would be obliged, when requested to enter into agreements with iwi groupings and obliged to work more and more under the Resource Management Act. The scope of issues needed to be taken into account had grown. Environmental plans are available for hapu and it was useful to have input and part fund this material as this would also inform Council on the obligations it has.

Councillor Kerr/Councillor Barber

That funding of $50,000 (Year 1), $75,000 (Year 2) and $100,000 (Year 3) be approved for Hapu Environmental Management.

CARRIED

Councillors Heaps and Nixon voted AGAINST the Motion

Horse of the Year

The meeting agreed that the current budget allocation of $150,000 was appropriate and that there were major sponsorships that could be up taken by Horse of the Year.

Councillor Heaps/Councillor Redstone

That the request for additional funding from Horse of the Year be declined.

CARRIED

HB District Health Board – Requested the allocation of matching funds of $60,000 per annum for housing coalition approved projects that addressed serious housing health related issues.

The meeting agreed that further work and discussion with other agencies be undertaken regarding housing.

Mayor Hazlehurst/Councillor Nixon

That the funding request of $60,000 for the Hawke’s Bay District Health Board be declined and that Council encourages Officers to work with other agencies to develop programmes for further consideration.

CARRIED

Councillor Harvey previously declared a conflict of interest in this item withdrew from the meeting table.

Pettigrew Green Arena – Basketball was a growing sport but it appeared that Basketball Hawke’s Bay wanted to have all tournaments at the Pettigrew Green arena. It was noted that projects of this scale are better to come to Council prior to plans being released for public consultation.

Councillor Lyons/Councillor Heaps

That the funding request of $1,000,000 for additional basketball courts at the Pettigrew Green be declined.

CARRIED

Councillor Harvey rejoined the meeting.

Business Hawke’s Bay

The meeting agreed that the funding request of $100,000 for Business Hawke’s Bay be approved to be included in the Long Term Plan 2018-2028.

Raureka Community Hub

Councillor Dixon/Councillor Travers

That Council approve provision of funding $100,000 within the Long Term Plan and that funding be provided to the Raureka Hub entity once officers were satisfied with other funding and delivery arrangements for the project.

CARRIED

	Biodiversity Hawke’s Bay
	Councillor Lawson/Mayor Hazlehurst That Council acknowledge a co-ordinated approach to biodiversity may help achieve greater levels of indigenous biodiversity within the District, however request that officers review the ongoing initiatives of the Biodiversity Foundation and report back in 2019 with options around potential support and investment. CARRIED Councillor Heaps recorded his vote AGAINST the Motion
	Palmbrook Care Group
	Councillor Kerr/Councillor Lawson That funding of $15,000 then $12,000 and $12,000 be approved for the Palmbrook Care Group. CARRIED
	Mayfair Community Plan - Officers have worked with the Mayfair community and upgraded the changing rooms and a new toilet block was currently underway andwould be a staged project. Mr Hosford advised that while supportive of the initiatives proposed by the community there was no funding allocated in the LTP for them and would normally be funded through a Reserve Management Plan.
	Councillor Heaps/Councillor Schollum That loan funding of $150,000 be approved for the carparking and pathways from Year 2 and be included in the Long Term Plan 2018-2028.
	Waimarama Surf Lifesaving current level of funding is $63,000.
	Councillor Lyons/Councillor Barber That additional funding be approved for Waimarama Surf Lifesaving in the Long Term Plan Year 1 $11,000, Year 2 $6,000 and Year 3 $8,000). CARRIED
	War Memorial Museum
	The Council then revisited the War Memorial Museum submission.
	Councillor Schollum/Councillor Redstone That funding of $5,000 for one year be approved to be included in the Long Term Plan 2018-2028 for the War Memorial Museum in France. CARRIED

With the agreement of the meeting Item 7 was taken out of order prior to the recommendations for the Long Term Plan.

Summary of Recommendations of the Hastings District Rural Community Board held on 28 May 2018

Councillor Kerr/Councillor Lyons

A) That the report of the Democratic Support Manager titled “Summary of Recommendations of the Hastings District Rural Community Board held on 28 May 2018” be received.

B) The following recommendations of the Hastings District Rural Community Board meeting held 28 May 2018 be ratified:

“6 LONG TERM PLAN SUBMISSIONS 2018 – 2028

A) That the report of the Strategy Manager titled “Annual Plan Submissions 2018 – 2018” dated 28 May be received.

B) That the officer comments (CP-10-1-18-61) on the submissions be supported subject to the addition of the following recommendations:

· Submission 77 - Marei Apatu (Te Taiwhenua o Heretaunga)

That the Rural Community Board supports improved communication with Te Taiwhenua o Heretaunga and Marae and advocates further discussion to establish an appropriate level of formal interaction.

· Submission 78 - Walker (Maungaharuru Tangitu Trust)

That the resourcing component of this submission be referred to Council for determination.

· Submission 94 - Genevieve Bennett (Biodiversity Strategy)

The Rural Community Board strongly support the Hawke’s Bay Biodiversity Strategy and recommends to Council that officers be instructed to identify the pockets of Council owned rural land for potential inclusion in future biodiversity projects. The identification of the council–owned land be undertaken on a phased basis by subdivision or ward and reported back to future meetings of the Board.

C) That the following eleven submissions on rural matters be received:

*Tony Lane (6)*	*James Laver (87)*
*Huib Selderbeek (11)*	*Genevieve Bennet (94)*
*Paul Harris (13)*	*Jim Galloway (99)*
*Marei Apatu (77)*	*Rosalind Muir (105)*
*Shayne Walker (78)*	*Wi Huata (108)*
*David Thompson (86)*

CARRIED

LONG TERM PLAN SUBMISSIONS 2018-2028 (contd..)

(Document 18/316)

Councillor Kerr/Councillor Barber

A) That the report of the Strategy Manager titled “Long Term Plan Submissions 2018-2028” dated 5/06/2018 be received.

B) That the written and verbal submissions and officer comments attached be received.

C) That the decisions and amendments made at this meeting be incorporated into the Long Term Plan 2018 – 2028.

D) That officers forward replies to all submitters that thank them for their submissions, advise of any Council decisions in response to the submissions and offers explanation based on the officer comments as amended by the Council at this meeting.

E) That the issues raised in submissions that require further action by Council through the Committee structure be noted and brought forward by officers as appropriate.

F) That the Council resolves, in terms of Section 82 (3) of the Local Government Act 2002, that the principles set out in that section have been observed in such a manner that the Hastings District Council considers, in its discretion, is appropriate for the decisions made during the course of this meeting.

CARRIED

Financial Overview

The Council agreed that the following schedule of adjustments as attached (CG-14-1-00828) be incorporated into the 2018-2028 Long Term Plan, in response to submissions made to the Plan.

8. Additional Business Items

There were no additional business items.

9. Extraordinary Business Items

There were no extraordinary business items.

________________________

The meeting closed at 5.10pm

Confirmed:

Chairman:

Date:

List of Submitters to Hastings District Council

Draft Long Term Plan 2018/2028

Submission #1 - Environmental Protection Agency	CP-10-2-18-1
Submission #2 - Jane Mackersey (Havelock North Business Association)	CP-10-2-18-2
Submission #3 - Phillip Stubbs	CP-10-2-18-3
Submission #4 - Joy Mundy	CP-10-2-18-4
Submission #5 - Hinewai Hawaikirangi	CP-10-2-18-5
Submission #6 - Tony Lane	CP-10-2-18-6
Submission #7 - Simon Shaw	CP-10-2-18-7
Submission #8 - Graham Marchant	CP-10-2-18-8
Submission #9 - Refer to Vol 3
Submission #10 - Jamie Thompson	CP-10-2-18-10
Submission #11 - Huib Selderbeek	CP-10-2-18-11
Submission #12 - Tina Arlidge	CP-10-2-18-12
Submission #13 - Paul Harris	CP-10-2-18-13
Submission #14 - Warwick Thomson	CP-10-2-18-14
Submission #15 - Asuka Masuo	CP-10-2-18-15
Submission #16 - Daniel Hewko	CP-10-2-18-16
Submission #17 - Matthew McGovern	CP-10-2-18-17
Submission #18 - Sarah Swinburn	CP-10-2-18-18
Submission #20 - Greg Brown	CP-10-2-18-20
Submission #21 - Jed Graham	CP-10-2-18-21
Submission #22 - Refer Vol 3
Submission #23 - Sir Don McKinnon	CP-10-2-18-23
Submission #24 - Peter James	CP-10-2-18-24
Submission #25 - Diane Peters	CP-10-2-18-25
Submission #26 - Gemma Wynne-Lewis and Luke Donovan	CP-10-2-18-26
Submission #27 - Jill Norman	CP-10-2-18-27
Submission #28 - Rev Jill McDonald	CP-10-2-18-28
Submission #29 - Murray Tonks (Birman Ltd)	CP-10-2-18-29
Submission #30 - Refer Vol 3
Submission #31 - John Buck (Cranford Hospice)	CP-10-2-18-31
Submission #32 - Brian Haward (Waipatiki Ratepayers Assn)	CP-10-2-18-32
Submission #33 - Thomas Wilding	CP-10-2-18-33
Submission #34 - Glennis Moriaty	CP-10-2-18-34
Submission #35 - Margaret McBride	CP-10-2-18-35
Submission #36 - Refer Vol 3
Submission #37 - Peter Dunkerley	CP-10-2-18-37
Submission #38 - Steve Reddish	CP-10-2-18-38
Submission #39 - Thomas Evers-Swindell	CP-10-2-18-39
Submission #40 - David Appleton	CP-10-2-18-40
Submission #41 - Ann Williams	CP-10-2-18-41
Submission #42 - David Allan (Guthrie-Smith Trust)	CP-10-2-18-42
Submission #43 - Refer Vol 3
Submission #44 - Paul Kirby (QEII National Trust)	CP-10-2-18-44
Submission #45 - Meryn Hinton	CP-10-2-18-45
Submission #46 - John Vandermeer	CP-10-2-18-46
Submission #47 - Jess Soutar-Baron	CP-10-2-18-47
Submission #48 - Jenny Valentine	CP-10-2-18-48
Submission #49 - Rachael Mackay	CP-10-2-18-49
Submission #50 - Andrea Blackmore (Eco Design Advisor Network)	CP-10-2-18-50
Submission #51 - Andrea Blackmore (Beacon Pathway)	CP-10-2-18-51
Submission #52 - Ngahiwi Tomoana	CP-10-2-18-52
Submission #53 - Andy Heast (Arts Inc)	CP-10-2-18-53
Submission #54 - RD Manson	CP-10-2-18-54
Submission #55 - Denise Bromby	CP-10-2-18-55
Submission #56 - Jack Sanders	CP-10-2-18-56
Submission #57 - Jess Trew (Cancer Society HB)	CP-10-2-18-57
Submission #58 - Mark Aspden (Sport Hawke's Bay)	CP-10-2-18-58
Submission #59 - Dr Lucy Meagher	CP-10-2-18-59
Submission #60 - Clive Hospitality Business Group	CP-10-2-18-60
Submission #61 - Richard Peach (Friends of the Library)	CP-10-2-18-61
Submission #62 - Richard Moorhead	CP-10-2-18-62
Submission #63 - Kelly Hepburn	CP-10-2-18-63
Submission #64 - Jim Galloway	CP-10-2-18-64
Submission #65 - Andy Gifford	CP-10-2-18-65
Submission #66 - Megan Rose	CP-10-2-18-66
Submission #67 - Nicholas Richards	CP-10-2-18-67
Submission #68 - William Livingston	CP-10-2-18-68
Submission #69 - Cyndy Barnett	CP-10-2-18-69
Submission #70 - Stacey Trotter	CP-10-2-18-70
Submission #71 - Juliet Cottrell	CP-10-2-18-71
Submission #72 - John Harding	CP-10-2-18-72
Submission #73 - Tony Williams	CP-10-2-18-73
Submission #74 - Tony Smith	CP-10-2-18-74
Submission #75 - Waikato Regional Council	CP-10-2-18-75
Submission #76 - Toimata Foundation	CP-10-2-18-76
Submission #77 - Marei Apatu (Te Taiwhenua O Heretaunga)	CP-10-2-18-77
Submission #78 - Shayne Walker (Maungaharuru Tangatu Trust)	CP-10-2-18-78
Submission #79 - Dave Mee (Horse of the Year)	CP-10-2-18-79
Submission #80 - John Roil	CP-10-2-18-80
Submission #81 - Ken Keys	CP-10-2-18-81
Submission #82 - Mary Hannan	CP-10-2-18-82
Submission #83 - Refer Vol 3
Submission #84 - Refer Vol 3
Submission #85 - Claire Vogtherr	CP-10-2-18-85
Submission #86 - David Thompson	CP-10-2-18-86
Submission #87 - James Laver	CP-10-2-18-87
Submission #88 - Dr Kevin Snee	CP-10-2-18-88
Submission #89 - Craig Waterhouse	CP-10-2-18-89
Submission #90 - Nienke Van Dijken	CP-10-2-18-90
Submission #91 - Grayam Burden	CP-10-2-18-91
Submission #92 - Carolyn Neville (Business Hawke's Bay)	CP-10-2-18-92
Submission #93 - Mandy Sharpe	CP-10-2-18-93
Submission #94 - Genevieve Bennett	CP-10-2-18-94
Submission #95 - Dianne Vesty (HB Fruitgrowers)	CP-10-2-18-95
Submission #96 - Hugh McBain	CP-10-2-18-96
Submission #97 - Ross McLeod	CP-10-2-18-97
Submission #98 - Tom Kay (Forest & Bird)	CP-10-2-18-98
Submission #99 - Jim Galloway (Federated Farmers)	CP-10-2-18-99
Submission #100 - Mandy Sharpe	CP-10-2-18-100
Submission #101 - Andrew Clibborn	CP-10-2-18-101
Submission #102 - H Steele	CP-10-2-18-102
Submission #103 - Alana Flavell	CP-10-2-18-103
Submission #104 - Pat Turley	CP-10-2-18-104
Submission #105 - Rosalind Muir	CP-10-2-18-105
Submission #106 - James Palmer (Hawke's Bay Regional Council)	CP-10-2-18-106
Submission #107 - Mady Sherring (Housing NZ)	CP-10-2-18-107
Submission #108 - Wi Huata	CP-10-2-18-108
Submission #109 - Ruth Vincent (Landmarks Trust)	CP-10-2-18-109
Submission #110 - Nick Richards	CP-10-2-18-110
Submission #111 - Elizabeth Carr (Te Mata Park Trust Board)	CP-10-2-18-111
Submission #112 - Susan McDade (Hastings City Business Association)	CP-10-2-18-112
Submission #113 - Meghann Corbett	CP-10-2-18-113
Submission #114 - Stephen Daysh	CP-10-2-18-114
Submission #115 - Janet Wurts	CP-10-2-18-115
Submission #116 - Aroconnehi Paipper	CP-10-2-18-116
Submission #117 - Charlie Cordwell (Surf Lifesaving)	CP-10-2-18-117
Submission #118 - Refer Vol 3
Submission #119 - Willow Sharp	CP-10-2-18-119
Submission #120 - Elizabeth Beall	CP-10-2-18-120
Submission #121 - Ngahiwi Tomoana	CP-10-2-18-121
Submission #122 - Refer Vol 3
Submission #123 - Barry Jones	CP-10-2-18-123
Submission #124 - Henry Heke	CP-10-2-18-124

Hastings District Council

Lyndon Road East, Hastings 4156