Description: COAT-ARM Hastings District Council

 

Civic Administration Building

Lyndon Road East, Hastings

Phone:  (06) 871 5000

Fax:  (06) 871 5100

WWW.hastingsdc.govt.nz

 

 

 

 

Open

 

A G E N D A

 

 

Council MEETING

 

 

 

Meeting Date:

Tuesday, 26 June 2018

Time:

9.00am

Venue:

Council Chamber

Ground Floor

Civic Administration Building

Lyndon Road East

Hastings

 

Council Members

Chair: Mayor Hazlehurst

Councillors Barber, Dixon, Harvey, Heaps, Kerr, Lawson, Lyons, Nixon, O’Keefe, Poulain, Redstone, Schollum, Travers and Watkins

 

Officer Responsible

Chief Executive – Mr R McLeod

Council Secretary

Mrs  C Hunt (Extn 5634)

 


TRIM File No. CG-14-1-00817

 

 

HASTINGS DISTRICT COUNCIL

 

COUNCIL MEETING

 

Tuesday, 26 June 2018

 

VENUE:

Council Chamber

Ground Floor

Civic Administration Building

Lyndon Road East

Hastings

TIME:

9.00am

 

 

A G E N D A

 

 

 

1.         Prayer

2.         Apologies & Leave of Absence

At the close of the agenda no apologies had been received.

At the close of the agenda no requests for leave of absence had been received.

3.         Seal Register

4.         Conflict of Interest

Members need to be vigilant to stand aside from decision-making when a conflict arises between their role as a Member of the Council and any private or other external interest they might have.  This note is provided as a reminder to Members to scan the agenda and assess their own private interests and identify where they may have a pecuniary or other conflict of interest, or where there may be perceptions of conflict of interest. 

If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the relevant item of business and withdraw from participating in the meeting.  If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive or Executive Advisor/Manager: Office of the Chief Executive (preferably before the meeting). 

It is noted that while Members can seek advice and discuss these matters, the final decision as to whether a conflict exists rests with the member.

5.         Confirmation of Minutes

Minutes of the Council Meeting held Monday 11 June 2018.

(Previously circulated)

6.         Review of Representation Arrangements for the Hastings District - Further Report Following Receipt of Submissions - Hearing of Submissions         5

7.         Additional Business Items

8.         Extraordinary Business Items  

 

  

      


File Ref: 18/345

 

1.   

REPORT TO:               Council

MEETING DATE:        Tuesday 26 June 2018

FROM:                           Democratic Support Manager

Jackie Evans

SUBJECT:                    Review of Representation Arrangements for the Hastings District - Further Report Following Receipt of Submissions - Hearing of Submissions        

 

 

1.0       SUMMARY

1.1       The purpose of this report is to bring to the Council for hearing the submissions received regarding the Council’s review of representation and for the Council to determine its final representation proposal.

1.2       The submissions relate to the Council’s resolutions passed on Tuesday 22 March 2018 regarding the Hastings District representation arrangements for the local government elections to be held on Saturday 12 October 2019.

1.3       This report should be read in conjunction with the public notice and public information attached as Attachment 1.

1.4       This report should be read in conjunction with the 22 March 2018 Council report (Attachment 2) which covered Council resolutions, the legislation provisions, the Local Government Commission Guidelines and the process and considerations which had been undertaken as part of the representation review.

1.5       The Council is required to give effect to the purpose of local government as prescribed by Section 10 of the Local Government Act 2002. That purpose is to meet the current and future needs of communities for good quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses. Good quality means infrastructure, services and performance that are efficient and effective and appropriate to present and anticipated future circumstances.

1.6       Those persons who indicated that they wished to speak to their submissions have been invited to attend the meeting from 9.00 am and speak to their submissions as well as to answer questions from councillors.

1.7       In reaching its decision, the Council is required to ensure compliance with the provisions of sections 19T and 19V of the Local Electoral Act 2001 to ensure that effective representation of communities of interest is provided and fair representation for each ward or subdivision is achieved.

2.0       BACKGROUND

2.1       The Council completed its review of representation arrangement for the Hastings District (including community boards) by 22 March 2018 to enable time to meet the statutory deadlines for the 2019 elections.

2.2       Council considered this matter at its 28 September 2017, 14 December 2017 and 22 March 2018 meetings, and received information that covered Council resolutions, the legislation provisions, community boards, the Local Government Commission Guidelines.

2.3       Following the meeting of 22 March 2018, the Council’s decisions regarding representation were publicly advertised as per Attachment 1 and submissions called for.  Submissions closed on Friday 18 May 2018.

2.4       The Public Notice was published in Hawke’s Bay Today on 6 April 2018 and again on 11 May 2018 advising that submissions were closing on 18 May 2018. In addition the proposed changes were publicised on the Council website (My Choice My Voice), through targeted adverts on facebook and a radio campaign. A flyer was delivered to all households in the five affected meshblocks and information packs were available at the Council’s reception area and local libraries

3.0       CURRENT SITUATION

3.1       The current situation is that the Council has resolved to have 14 councillors (plus the Mayor) in a ward-based system as follows:

1 Councillor representing the Mohaka Ward

1 Councillor representing the Kahuranaki Ward

2 Councillors representing the Heretaunga Ward

2 Councillors representing the Flaxmere Ward

8 Councillors representing the Hastings/Havelock North Ward

 

3.2       There are minor changes to the ward boundaries comprising four meshblocks being taken out of the Heretaunga Ward and put into the Hastings/Havelock North Ward, and 1 meshblock being taken out of the Kahuranaki Ward and placed in the Hastings/Havelock North Ward to incorporate suburban development on the outskirts of Hastings and Havelock North within the urban wards.

3.3       The resolutions also continue to provide for a Rural Community Board of six elected members comprising the Mohaka and Kahuranaki Ward councillors plus one member each coming from the Tutira, Kaweka, Maraekakaho and Poukawa subdivisions. One meshblock has been taken out of Poukawa subdivision to keep continuity with Hastings/Havelock North ward boundary.

3.4       The Council received the following submissions:

1.   Peter Church  - against the amalgamation of Hastings and Havelock North and feels that as a long term Havelock Resident he has lost the personal close representation that he used to enjoy (see Attachment 3);

 

2.   Rion Roben – against extending the individual parts of Hastings/Havelock North  and would prefer separating the two areas as wards or connecting the two zones (see Attachment 4);

3.   Ken Kibblewhite – advocates combining Flaxmere with Hastings/Havelock North. Maintaining separate representation has not improved Flaxmere’s deprivation score and its electors need to have a say in the election of all urban councillors (see Attachment 5);

4.   Michael Smiley supports proposed changes (see Attachment 6);

 

5.   Ingrid Meulenbrugge supports proposed changes but is concerned about the amount of traffic on Howard Street (see Attachment 7);

 

6.   Jim Galloway supports retention of Rural Communtiy Board which works well (see Attachment 8);

 

7.   Keith Simes would like the Hasting Havelock North ward to be split as the interests of the two communities are different. (see Attachment 9);

 

8.   Thomas Towler agrees with the proposals (see Attachment 10);

 

9.   Jon Eames would like his area (4km along the Waimarama Road) to be included in the Havelock North Ward (see Attachment 11);

 

10. Mark Sutton supports the proposals as a good even distribution (see Attachment 12);

 

11. Chris Johnson (2 submissions) would like Havelock North to be a separate ward due to its population and unique community of interest (see Attachment 13);

 

12. Phillip MacDonald strongly opposes Maori Wards (see Attachment 14);

 

13. Brian Martin supports the logical and practical amendments (see Attachment 15); and

 

14. Barry Pulford supports the way the current 2 Flaxmere councillors are elected at present (see Attachment 16).

3.5      All of the above submitters were written to and given the opportunity to speak to their submissions.  The following indicated that they wished to speak:

·    Rion Roben

·    Ken Kibblewhite

·    Chis Johnson

3.6      The Council must now hear and consider these submissions it has received and make decisions on representation based upon those submissions.  As the Council did not receive any submission arguing for a completely “at large” representation system, or to change the overall numbers of elected representatives, the Council can no longer look at these issues.

3.7      The submitters have been given up to ten minutes each to present their submission. Once the Council has considered the submissions it can resolve to accept or reject those submissions and can make such amendments to its original resolutions as it thinks fit on the basis of the submissions made. In other words, the Council’s final decision must be based upon its original decisions or upon the submissions. It cannot adopt a different tack altogether, e.g. elections at large.

3.8      Once the Council has resolved on the submissions made, there will be a further public notice incorporating any amendments made and stating both the reasons for any amendments and the reason for any rejection of submissions. Submitters have the right of appeal against the Council’s decision.

3.9      If the Council amends its original proposals in the light of the submissions, there is a right of objection given to the general public to any amended resolutions.

3.10    If there are no changes to the proposal, and none of the submitters appeal, then the Council’s original decision becomes the final proposal that will apply to the 2019 elections.

 

3.11    If there are appeals by submitters (or objections to an amended proposal), the Local Government Commission will determine the Council’s representation arrangements for 2019.

 

4.0       OPTIONS

4.1       The Council’s options are, after hearing the submissions, to confirm its original resolutions, to adopt any proposal put forward by the submitters or to somehow modify its original resolutions on the basis of the submissions made.

4.2       It is up to the Council to determine what representation system it wants, based on its original decisions and the submissions, provided the final decision complies with the Local Electoral Act.  It is essential to give reasons for the decisions reached.

4.3       In reaching its decision, the Council is required to ensure compliance with the provisions of sections 19T and 19V of the Local Electoral Act 2001 to ensure that effective representation of communities of interest is provided and fair representation for each ward or subdivision is achieved.

5.0       RECOMMENDATIONS

5.1       The only definite recommendation made is that this report be received.  It is up to the Council to determine which system of representation it considers best provides for effective representation of communities of interest within Hastings District.  The decision must also provide fair representation, the fundamental determinant of which is population equality within +/- 10% unless it can be demonstrated that effective representation would be limited by uniting within a ward 2 or more communities of interest with few communalities of interest.

 

6.0       RECOMMENDATION

A)        That the report of the Democratic Support Manager titled “Review of Representation Arrangements for the Hastings District - Further Report Following Receipt of Submissions - Hearing of Submissions” dated 25 October 2012 be received.

B)        That the Hastings District Council establish the following representation arrangements for the triennial election of the Hastings District Council to be held on Saturday 12th October 2013:

                        ………………………………………………..

 

                        For the following reason(s):

 

C)        That the submission from ............. be accepted (rejected) for the             following reason(s)

 

D)        That the submission from ............. be accepted (rejected) for the following reason(s) ....................        

 

 

Attachments:

 

1

Public Notice

CG-05-16-18-28

 

2

Council Report 22 March 2018

CG-05-16-18-48

 

3

Submission #1 - Peter Church

CG-05-16-18-30

 

4

Submission #2 - Rion Roben

CG-05-16-18-31

 

5

Submission #3 - Ken Kibblewhite

CG-05-16-18-32

 

6

Submission #4 - Michael Smiley

CG-05-16-18-33

 

7

Submission #5 - Ingrid Meulenbrugge

CG-05-16-18-34

 

8

Submission #6 - Jim Galloway

CG-05-16-18-35

 

9

Submission #7 - Keith Simes

CG-05-16-18-36

 

10

Submission #8 - Thomas Towler

CG-05-16-18-37

 

11

Submission #9 - Jon Eames

CG-05-16-18-38

 

12

Subission #10 - Mark Sutton

CG-05-16-18-39

 

13

Submission #11 - Chris Johnson

CG-05-16-18-40

 

14

Submission #12 - Phillip MacDonald

CG-05-16-18-41

 

15

Submission #13 - Brian Martin

CG-05-16-18-42

 

 

 


Public Notice

Attachment 1

 

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Council Report 22 March 2018

Attachment 2

 

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Council Report 22 March 2018

Attachment 2

 

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Council Report 22 March 2018

Attachment 2

 

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Council Report 22 March 2018

Attachment 2

 

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Council Report 22 March 2018

Attachment 2

 

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Submission #1 - Peter Church

Attachment 3

 

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Submission #2 - Rion Roben

Attachment 4

 

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Submission #3 - Ken Kibblewhite

Attachment 5

 

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Submission #4 - Michael Smiley

Attachment 6

 

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Submission #5 - Ingrid Meulenbrugge

Attachment 7

 

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Submission #6 - Jim Galloway

Attachment 8

 

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Submission #7 - Keith Simes

Attachment 9

 

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Submission #8 - Thomas Towler

Attachment 10

 

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Submission #9 - Jon Eames

Attachment 11

 

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Subission #10 - Mark Sutton

Attachment 12

 

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Submission #11 - Chris Johnson

Attachment 13

 

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Submission #12 - Phillip MacDonald

Attachment 14

 

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Submission #13 - Brian Martin

Attachment 15

 

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