HASTINGS DISTRICT COUNCIL
MINUTES
OF A MEETING OF THE COUNCIL
HELD
IN THE Council
Chamber, Ground Floor, Civic Administration Building, Lyndon Road East,
Hastings ON
Thursday, 28 June 2018 AT 1.00pm
Present: Mayor Hazlehurst (Chair)
Councillors
Barber, Dixon, Harvey, Heaps, Kerr, Lawson, Lyons, Nixon, O’Keefe,
Poulain, Redstone, Schollum, Travers and Watkins.
IN ATTENDANCE: Acting
Chief Executive (Mr N Taylor)
Group Manager: Asset Management (Mr C Thew)
Group Manager: Planning and Regulatory Services
(Mr J O’Shaughnessy)
Acting Group
Manager: Economic Growth and Organisation Improvement (Mr R Oosterkamp)
Group Manager: Human Resources (Mrs B Bayliss)
Chief Financial Officer (Mr B Allan)
Acting Group
Manager: Community Facilities & Programmes (Ms P Murdoch)
3 Waters Manager
(Mr B Chapman)
Transportation
Manager (Mr J Pannu)
Acting
Transportation Engineer (Mr G O’Connor)
Parks and
Property Services Manager (Mr C Hosford)
Parks Planning
and Development Manager (Mrs R Stuart)
Projects and
Public Space Manager (Mr R Engelke)
Building Consents
Projects Officer (Mr G van Veen)
General Counsel
(Mr S Smith)
Democratic Support Manager (Mrs J Evans)
Committee Secretary (Mrs C Hunt)
AS REQUIRED: Mr Chris Atkinson (Choral Director) and the Femmina Capella Choir, Hastings
Girls’ High School Choir (Item 6)
Ms
Rebecca McKenzie, Property Group (Item 7)
Members
of the public were present in the gallery for Item 7
Sue
Franklin, Lead Petitioner (Item 8)
1. Prayer
The opening prayer was given by Pastor Hugh Heenan from the Adventist
Church.
2. Apologies
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Leave of Absence
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Mayor
Hazlehurst/Councillor Heaps
That leave
of absence be granted for Councillor Watkins from 9 July to 19 July 2018.
CARRIED
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3. Seal Register
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Mayor Hazlehurst/Councillor Kerr
That the seal register lie on the
table.
CARRIED
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4. Conflicts of Interest
Councillor
Lyons declared a conflict of interest in Item 17 – Hawke’s Bay
Museums Trust 2018/19 Statement of Intent.
5. Confirmation
of Minutes
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Councillor Kerr/Councillor Travers
That the
minutes of the Council Meeting held Tuesday 5 June and reconvened on
Wednesday, 6 June and Monday, 11 June 2018, including minutes while the
public were excluded, be confirmed as a true and correct record and be
adopted.
CARRIED
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6.
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Hastings Girls High School - Femmina Capella
(Document
18/527)
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The
Femmina Capella Choir comprising 20 students from the Hastings Girls’
High School performed three songs, directed by Mr Chris Atkinson at the
meeting. The choir won the top award at the Big Sing
East Coast competition held in May 2018.
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Councillor Travers/Councillor Redstone
A) That the
report of the Democratic Support Manager titled
“Hastings Girls High School Femmina Capella””
dated 28/06/2018 be received.
CARRIED
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7.
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Havelock North Booster Pump Station
(Document 18/554) (HPRMCG-14-1-00848)
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The 3 Waters Manager, Mr Chapman
displayed a powerpoint presentation (PRJ17-73-01870) and provided an overview
on the preferred site for establishing the Havelock North Pump Station.
The main points highlighted were the:
· Pump station must be operational November 2019.
· 15 Karanema Drive was zoned industrial and required no consent.
· 25 Karanema Drive was residential and would require a resource
consent.
· People notified could appeal the substantive decision.
·
A judicial review on the decision could take
6-9 months.
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Councillor Dixon/Councillor Watkins
A) That the
report of the Water Services Manager titled “Havelock
North Booster Pump Station” dated 28/06/2018 be
received.
B) That Council determined the preferred pump station site as being
15 Karanema Drive, Havelock North.
With the
reasons for this decision being that the objective of the decision will
contribute to meeting the current and future needs of communities for good
quality local infrastructure in a way that is most cost-effective for
households and business by:
i) The provision of high quality water services that are safe, and
infrastructure that meets the need of the community and is cost
effective.
In accordance with Standing Orders 18.4(b) Councillor Dixon called
for a Division.
Mayor Hazlehurst PUT the Motion
FOR: Mayor Hazlehurst,
Councillors Barber, Dixon, Harvey, Heaps, Kerr, Lawson, Lyons, Nixon,
O’Keefe and Watkins
AGAINST: Nil
Abstained Councillors Schollum,
Redstone, Travers and Poulain
CARRIED
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8.
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Response to Petition Seeking an Exemption from
Chlorination at Haumoana and Te Awanga
(Document 18/575)
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The Lead
Petitioner, Sue Franklin displayed a powerpoint slide (CG-14-1-00844) and
spoke to the petition for an exemption from chlorination at Haumoana and Te
Awanga.
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Councillor Watkins/Councillor Nixon
A) That the
report of the Water Services Manager titled “Response to
Petition Seeking an Exemption from Chlorination at Haumoana and Te Awanga”
dated 28/06/2018 be received.
B) That as part of its multi-barrier treatment approach, Council
reaffirmed that chlorination of all Hastings District Council water supplies
was both appropriate and necessary.
With the
reasons for this decision being that the objective of the decision will
contribute to meeting the current and future needs of communities for good
quality local infrastructure that delivers a safe and high quality water
services in a way that is most cost-effective for households and business by:
i) Ensuring community water supplies are safe and wholesome and that
effective and appropriate treatment is in place.
CARRIED
Councillors Heaps, Redstone and
O’Keefe Recorded their votes AGAINST the Motion
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9.
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Tainui Track Development
(Document 18/260)
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Councillor Dixon/Councillor Watkins
A) That the
report of the Projects and Public Space Manager titled “Tainui
Track Development” dated 28/06/2018 be received.
B) That
Council adopt the option to upgrade the
walking tracks in Tainui Reserve as per the Frame Group Report (CFM-17-49-1-18-125),
Attachment 3 of the report in (A) above, over the proposed 8 year timeframe
With the reasons for this decision being that
the objective of the decision will contribute to meeting the current and
future needs of communities for good quality local and public infrastructure
by:
i) meeting the needs of our community by creating infrastructure that
allows for best practice walking tracks in parks and reserves across the
Hastings District.
CARRIED
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10.
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Review of Speed Limits Bylaw and Schedules
(Document 18/4323)
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Councillor Travers/Councillor Redstone
A) That the
report of the Acting Transportation Engineer titled “Review
of Speed Limits Bylaw and Schedules” dated 28/06/2018
be received.
B) That all submitters be responded to in accordance with the
decisions made following the hearing submissions.
C) That the Bylaw and Bylaw Plans (LEG-02-34-18-531)
be adopted with effect from 1 August 2018.
D) That,
in terms of Section 82 (3) of the Local Government Act 2002, the principles
set out in that section have been observed in such a manner that the Hastings
District Council considers, in its discretion, is appropriate for the
decisions made during the consideration of this matter.
With the
reasons for this decision being that the objective of the decision will
contribute to the performance of regulatory functions and good quality local
infrastructure in a way that is most cost-effective for households and
business) by:
· Reviewing,
consulting, considering, and setting the limits as per the Land Transport
Rule : Setting of Speed Limits 2017 and Local Government Act 2002 by
considering the cost effect on households and businesses and determining the
safe and appropriate speed for roads or sections of roads.
· Providing improvements to the safety performance of the road
network in a way that is appropriate and credible.That all submitters be responded to in accordance with the
decisions made following the hearing submissions.
CARRIED
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11.
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Clifton to Tangoio Coastal Hazard Strategy
Assessment Panel report and Stage 4 Scope
(Document 18/553)
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Mayor
Hazlehurst/Councillor Heaps
A) That
the report of the Principal Advisor: District
Development titled “Clifton to Tangoio Coastal Hazard Strategy Assessment Panel report
and Stage 4 Scope” dated 28/06/2018 be received.
B) That
Council endorse the Panel’s recommendations in principle for the
purposes of further development substantially in accordance with the Draft
Stage 4 Scope (STR-14-07-18-541) attached to the report in (A) above, and
wider public consultation.
C) That
the Draft Stage 4 Scope (STR-14-07-18-541) attached to the report in (A)
above be endorsed for consideration and approval by the Clifton to Tangoio
Coastal Strategy Hazards Joint Committee.
With the reason for this decision
being that the objective of the decision will contribute to meeting the
current and future needs of communities for good quality local infrastructure
and regulatory functions for the management of coastal hazards in the study
area in a way that is most cost-effective for households and business by
considering a long term adaptive pathway approach for each of the coastal
areas at risk from climate change and sea level rise over the next 100 years.
CARRIED
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12.
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Omarunui LFG Generation Limited Partnership 2017/18
Annual Report
(Document 18/200)
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Councillor Heaps/Councillor Travers
A) That the
report of the Chief Financial Officer titled “Omarunui
LFG Generation Limited Partnership 2017/18 Annual Report” dated 28/06/2018
be received.
B) That the Omarunui Landfill Gas Generation Limited Partnership
March 2018 Annual Report (SW-6-18-39) be received.
CARRIED
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13.
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Asset Management Plans
(Document 18/577)
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Councillor Redstone/Councillor Watkins
A) That the
report of the Group Manager: Asset Management and Group Manager: Asset
Management titled “Asset Management Plans” dated 28/06/2018
be received.
B) That the Council 2018-28 Asset Management Plan summaries for
Roading, Water Supply, Waste Water and Stormwater (CG-14-1-00829) be endorsed.
With the
reasons for this decision being that the objective of the decision will
contribute to meeting the current and future needs of communities for good
quality local infrastructure in a way that is most
cost-effective for households and business by:
i) Acknowledging that the planning and understanding of Councils
important infrastructure assets are good.
CARRIED
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14.
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Adoption of 2018-28 Long Term Plan and Development
Contributions Policy
(Document 18/552)
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Councillor Dixon/Councillor Harvey
A) That the
report of the Strategy Manager titled “Adoption of
2018-28 Long Term Plan and Development Contributions Policy”
dated 28/06/2018 be received.
B) That the minutes of the Council meeting held on Tuesday 5 June,
Wednesday 6 June and Monday 11 June 2018 (CG-14-1-00830) be confirmed
as a true and substantive record of the decisions made in respect of
submissions to the Long Term Plan 2018/28 and Development Contributions
Policy.
C) That the Council delegate to the Chief Executive any
inconsequential updates recommended from the audit process.
D) That the Council Development Contributions Policy (CP-03-10-10-18-12)
in accordance with section 102(1) of the Local Government Act 2002 be adopted.
E) That the Audit Report (CP-10-1-18-107) be received and adopted for
inclusion in the Long Term Plan 2018-28.
F) That
the 2018-28 Long Term Plan (CP-10-1-18-103) in accordance with section 93 (3)
of the Local Government Act 2002 be adopted.
CARRIED
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15.
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Flaxmere Park Reserve Management Plan Actions
(Document 18/520)
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Councillor O'Keefe/Councillor Poulain
A) That the
report of the Parks Planning and Development Manager titled “Flaxmere
Park Reserve Management Plan Actions” dated 28/06/2018
be received.
B) That Council authorise Officers to redirect the $315,000
identified in the 2017/18 and 2018/19 budget for Flaxmere Park to enhance the
existing playground and provide additional playground equipment.
With the
reasons for this decision being that the objective of the decision will
contribute to meeting the current and future needs of communities for good
quality local infrastructure in a way that is most cost-effective for
households and business by:
i) The provision of high quality recreation facilities within our
parks and open spaces.
CARRIED
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16.
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Hawke's Bay Airport Limited 2018/19 Statement of
Intent
(Document 18/544)
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Councillor Kerr/Councillor Travers
A) That the
report of the Manager Strategic Finance titled “Hawke's
Bay Airport Limited 2018/19 Statement of Intent” be received.
B) That
the 2018/19 Statement of Intent of Hawke’s Bay Airport Limited (EXT-10-9-2-18-93)
be received.
CARRIED
Councillor Nixon recorded his vote AGAINST
the Motion
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Councillor Lyons having previously
declared a conflict of interest in Item 17 withdrew from the meeting table.
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17.
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Hawke's Bay Museums Trust 2018/19 Statement of
Intent
(Document 18/555)
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Councillor
Kerr/Councillor Dixon
A) That the report of
the Manager Strategic Finance titled “Hawke's Bay Museums Trust
2018/19 Statement of Intent” dated 28/06/2018 be received.
B) That the 2018/19 Statement of Intent of the Hawke’s Bay
Museums Trust Half Year (EXT-10-11-7-18-210) be received.
C) That Council acknowledged that the Council’s budget
allocation for 2018/19 and the Hawke’s Bay Museums Trust’s
Statement of Intent revenue expectations were not in alignment, with Council
budgeting for the lower historical requirements and that there was a review
of the Hawke’s Bay Museums Trust operational arrangements underway.
CARRIED
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Councillor Lyons rejoined the meeting
table.
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18.
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Local Government New Zealand 2018 Annual General
Meeting – Remits
(Document 18/547)
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Councillor Dixon/Councillor Nixon
A) That the
report of the Democratic Support Manager titled “Local
Government New Zealand 2018 Annual General Meeting - Remits”
dated 28/06/2018 be received.
B) That
the Council support the following remits:
·
HCV Rural Roads Policy
·
Heritage Buildings
·
Climate Change – Advocates to Banks
·
Climate Change – Adaptation Fund
·
Local Alcohol Policies
·
Biofuels
·
Walking the Talk – Single Use
Plastics
·
A Mandatory Register of Cooling Towers
·
Copper in Brake Pads
·
Reducing the Waste Stream
·
Tyre Stewardship
C) That the Council does not support
the remit on “Drug Testing in the Community”.
CARRIED
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19.
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Requests Received under the Local Government
Official Information and Meetings Act (LGOIMA) Monthly Update
(Document 18/556)
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Councillor Kerr/Councillor Lyons
A) That the
report of the Democratic Support Manager titled “Requests
Received under the Local Government Official Information and Meetings Act
(LGOIMA) Monthly Update” dated 28/06/2018 be
received.
B) That the LGOIMA requests received in May and June 2018 as set out
in Attachment 1 (IRB-2-01-18-1299) of the report in (A) above be noted.
CARRIED
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20. Additional Business Items
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Councillor
Kerr/Councillor Lyons
That the reports titled “Hearing of Submissions and Decision on Adoption of
Priority Building Thoroughfares; and Position of Chief Executive –
Appointment of Acting Chief Executive be considered as Additional Business Items
and included on the agenda.
CARRIED
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20A.
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Position of Chief Executive - Appointment of Acting
Chief Executive
(Document 18/592)
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Councillor Nixon/Councillor Watkins
A) That the
report of the General Counsel titled “Position of Chief
Executive - Appointment of Acting Chief Executive” dated 28/06/2018
be received.
B) That the
Council welcomes Mr Neil Barry Taylor to the Council in the position of
Acting Chief Executive, and confirms that:
(i) That
pursuant to Section 42 of the Local Government Act 2002 the Council appoints
Neil Barry Taylor as Acting Chief Executive from 5.00pm on 21 June 2018 until
8.00am on the first day the new Chief Executive commences employment in that
role;
(ii) The
“Acting” aspect of Mr Taylor’s role is due to its limited
duration, and that in all other respects Mr Taylor is the Council’s
Chief Executive; and
(iii) During his
time as Acting Chief Executive Mr Taylor has all of the powers and duties of
the Chief Executive, including all delegations made by the Council to the
Chief Executive (and any rights of sub-delegation that are attached to them).
CARRIED
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20B.
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HEARING OF SUBMISSIONS
AND DECISION ON ADOPTION OF PRIORITY BUILDING THOROUGHFARES
(Document 18/408)
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Councillor Lyons/Councillor
Watkins
A)
That the report of the Building
Consents Projects Officer titled “Hearing of Submissions
and Decision on Adoption of Priority Building Thoroughfares”
dated 28/06/2018 be received.
B)
That officers forward replies to all
submitters and thank them for their submission advising Council’s
Decision on Adoption of Priority Building Thoroughfares.
C)
That Option 1 and the proposed thoroughfares identified in
Table 2 (below) for the purpose of identifying potentially earthquake-prone
priority buildings be adopted.
Table 2: Priority
Thoroughfares
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Proposed Thoroughfares for Prioritisation
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Street
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From
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To
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Eastbourne Street
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Charles Street
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Hastings Street South
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Hastings Street
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Eastbourne Street East
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Queen Street East
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Heretaunga Street
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Tomoana
Road
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Hastings
Street
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Karamu Road
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Eastbourne Street East
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Queen Street East
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King Street
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Eastbourne Street West
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Queen Street West
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Market Street
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Eastbourne Street West
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Queen Street West
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Nelson Street
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Eastbourne Street West
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Queen Street West
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Queen Street
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Tomoana
Road
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Hastings Street North
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Russell Street
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Eastbourne Street East
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Queen Street East
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Southland Road
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Eastbourne Street West
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Heretaunga Street West
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Warren Street
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Eastbourne Street East
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Queen Street East
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Note:
Buildings may be on either side of a street.
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With the reasons for this decision being that the objective of
the decision will contribute to the performance of regulatory functions, and
the provision of good quality local infrastructure in a way that is most
cost-effective for households and business by:
i)
Ensuring
that earthquake-prone buildings which pose a high risk to life safety are
remediated more promptly within timeframes and requirements of the Building
Act 2004.
CARRIED
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21. Extraordinary
Business Items
There were no extraordinary business items.
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____________________
The meeting adjourned for afternoon tea at 3.15pm
and reconvened at 3.30pm.
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22.
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Recommendation to
Exclude the Public from Item 23
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SECTION 48,
LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987
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Mayor Hazlehurst/Councillor Lyons
THAT the public now be
excluded from the following parts of the meeting, namely;
22. Hastings
Railway Station
The general subject of the matter to be considered
while the public is excluded, the reason for passing this Resolution in
relation to the matter and the specific grounds under Section 48 (1) of the
Local Government Official Information and Meetings Act 1987 for the passing
of this Resolution is as follows:
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GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED
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REASON FOR PASSING THIS RESOLUTION IN
RELATION TO EACH MATTER, AND PARTICULAR INTERESTS PROTECTED
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GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF
EACH RESOLUTION
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22a Hastings Railway Station
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Section
7 (2) (h)
The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
Section
7 (2) (i)
The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
Commercial
Sensitivity.
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Section
48(1)(a)(i)
Where the
Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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CARRIED
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________________________
The meeting closed at 3.50pm
Confirmed:
Chairman:
Date:
Hastings District Council