Description: COAT-ARM Hastings District Council

 

Civic Administration Building

Lyndon Road East, Hastings

Phone:  (06) 871 5000

Fax:  (06) 871 5100

WWW.hastingsdc.govt.nz

 

 

 

 

Open

 

A G E N D A

 

 

Works and Services Committee MEETING

 

 

 

Meeting Date:

Tuesday, 12 June 2018

Time:

1.00pm

Venue:

Council Chamber

Ground Floor

Civic Administration Building

Lyndon Road East

Hastings

 

Committee Members

Chair: Councillor Watkins

Mayor Hazlehurst

Councillors Barber, Dixon, Harvey, Heaps (Deputy Chair), Kerr, Lawson, Lyons, Nixon, O’Keefe, Poulain, Redstone, Schollum and Travers  (Quorum = 8)

Officer Responsible

Group Manager: Asset Management – Craig Thew

Committee Secretary

Carolyn Hunt (Ext 5634)

 


Works and Services Committee

 

 

Fields of Activity

 

The development of operational policy and the oversight of operations in the area of infrastructure works, tenders, procurement, including (but not limited to) the following activities:

·                Three-Waters Infrastructure (Water, Wastewater, Stormwater)

·                Property ownership, management, renewals, upgrades and developments

·                CBD upgrades  physical works

·                Roading and transport operations (including Capital infrastructure development for bridges, roads and footpaths including cycleways)

·                Solid waste operations (including refuse and recycling disposal and recycled materials)

·                Water, wastewater and stormwater (including public drainage and watercourses)

·                Infrastructure service provision

·                Emergency Management

·                Tenders

·                Transport Strategy (including, public transport, cycling, cars, walking and other modes)

·                Overview of the implementation of major projects including:-

-    Model Communities Project

-    Havelock North Streams

·                And other projects as delegated by Council from time to time

 

Membership

Chairman appointed by the Council

Deputy Chairman appointed by the Council

The Mayor

All Councillors

 

Quorum – 8 members

 

DELEGATED POWERS

 

General Delegations

 

1.       Authority to exercise all of Council powers, functions and authorities (except where delegation is prohibited by law or the matter is delegated to another committee) in relation to all matters detailed in the Fields of Activity.

2.       Authority to re-allocate funding already approved by the Council as part of the Long Term Plan/Annual Plan process, for matters within the Fields of Activity provided that the re-allocation of funds does not increase the overall amount of money committed to the Fields of Activity in the Long Term Plan/Annual Plan.

3.       Responsibility to develop policies, and provide financial oversight, for matters within the Fields of Activity to provide assurance that funds are managed efficiently, effectively and with due regard to risk.

4.       Responsibility to monitor Long Term Plan/Annual Plan implementation within the Fields of Activity set out above.

 

Public Drainage and Watercourses

 

5        Authority to exercise the functions, duties and powers of the Council under Sections 446, 447, 451, 461, 467, and 468 of the Local Government Act 1974 (Sewerage and Storm Water Drainage).

6.       Authority to exercise the functions, duties and powers of the Council under Part 29 (Land Drainage and Rivers Clearance) and Part 29A (Divestment of Land drainage schemes and water race schemes) of the Local Government Act 1974.

7.       Authority to hear and determine submissions concerning the Council’s requirements for owners of private land to do works associated with private drains (Section 459 Local Government Act 1974).

8.       Authority to hear and determine objections to the construction, by Council, of a private drain (Section 460 Local Government Act 1974).

9.       Authority to make declarations of private drains to be public drains (Section 462 Local Government Act 1974).

10.     Authority to exercise the functions, duties and powers of the Council under Sections 195 and 196 of the Local Government Act 2002 (Discharge of sewage and trade wastes).

 

Water Supply

 

11.     Authority to exercise the functions, duties and powers of the Council under Subpart 1 (assessments of water and sanitary services) and Subpart 2 (obligations and restrictions relating to provision of water services) of Part 7 of the Local Government Act 2002.

 

Waste Management

 

12.     Authority to exercise the functions, duties and powers of the Council in relation to waste management, including power to adopt waste management and waste minimisation plans under the Waste Minimisation Act 2008.

 

Roading

 

13.     Authority to exercise all of the Council’s powers under the Local Government Act 1974 the Transport Act 1962, the Land Transport Act 1998 and the Land Transport Management Act 2003 in relation to roads.

14.     Authority to approve policy guidelines for the initial naming of roads, and for the alteration of the name of any road, within the District.

15.     Authority to recommend to the Council, after consultation with the Hastings District Rural Community Board (where appropriate), that the name of a road or part of a road be changed.

16.     Authority to exercise the functions, duties and powers of construction, maintenance and control of roads delegated to the Council under Sections 62 and 63 of the Government Roading Powers Act 1989.

17.     Power to resolve that land held as a road reserve be dedicated as road (Section 111 Reserves Act 1977).

 

Bylaws

 

18.     Authority to monitor any Council bylaws relating to matters within the Fields of Activity and to recommend any amendments or additions to those bylaws to the Planning and Regulatory Committee for review and consideration.

 

 


 

HASTINGS DISTRICT COUNCIL

 

Works and Services Committee MEETING

 

Tuesday, 12 June 2018

 

VENUE:

Council Chamber

Ground Floor

Civic Administration Building

Lyndon Road East

Hastings

TIME:

1.00pm

 

 

A G E N D A

 

 

 

1.         Apologies

At the close of the agenda no apologies had been received.

2.         Conflict of Interest

Members need to be vigilant to stand aside from decision-making when a conflict arises between their role as a Member of the Council and any private or other external interest they might have.  This note is provided as a reminder to Members to scan the agenda and assess their own private interests and identify where they may have a pecuniary or other conflict of interest, or where there may be perceptions of conflict of interest. 

If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the relevant item of business and withdraw from participating in the meeting.  If a Member thinks they may have a conflict of interest, they can seek advice from the Chief Executive (preferably before the meeting). 

It is noted that while Members can seek advice and discuss these matters, the final decision as to whether a conflict exists rests with the member.

3.         Confirmation of Minutes

Minutes of the Works and Services Committee Meeting held Tuesday 13 March 2018.

(Previously circulated)

4.         Asset Management Group Project and Activities Update                                2

5.         Major Projects Update as at 1 January 2018 - 31 April 2018                            2

6.         Hastings CBD Upgrade Programme - Karamu Road Project                         2

7.         Future Transport                                                                                                         2

8.         Additional Business Items

9.         Extraordinary Business Items 

 

 

     


File Ref: 18/468

 

 

REPORT TO:               Works and Services Committee

MEETING DATE:        Tuesday 12 June 2018

FROM:                           Group Manager: Asset Management

Craig Thew

SUBJECT:                    Asset Management Group Project and Activities Update        

 

 

Portfolio Leaders: 

Water: Councillor Kevin Watkins
Planning our Assets for Tomorrow:
Councillor Redstone
Moving Around and Operations: 
Councillor Simon Nixon
Our Environment:
Councillor Rod Heaps

1.0       SUMMARY

1.1       The purpose of this report is to update the Committee on progress with projects managed by the Asset Management Group and other activities, as well as strategies the Group has been working on during the 2017/2018 financial year.  Financial details are reported as part of the separate quarterly financial report to the Finance and Monitoring Committee ultimately in the Annual Report.

1.2       The Council is required to give effect to the purpose of local government as prescribed by Section 10 of the Local Government Act 2002. That purpose is to meet the current and future needs of communities for good quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost–effective for households and businesses. Good quality means infrastructure, services and performance that are efficient and effective and appropriate to present and anticipated future circumstances.

1.3       This report concludes by recommending that the report of the Group Manager, Asset Management be received.

2.0       UPDATE ON KEY PROJECTS

2.1       A Schedule of Contracts let is attached as Attachment 1 and Attachment 2.

2.2       The Asset Management Projects Status Report is attached as Attachment 3.

2.3       A more detailed record of Major Projects that are being delivered across Council is included in a separate report that forms part of this Committee’s agenda.

3.0       WASTE AND DATA

Objective 1 – A Community That Wastes Less:

3.1       Consultation on the draft Joint Waste Management and Minimisation Plan has closed and Officers are compiling the reports and submissions for the hearings which are scheduled to be held the week commencing 18 June 2018.  6129 submissions were received.

3.2       The upgrade of the Henderson Road refuse transfer station recycling depot to eight green bins was completed at the beginning of April and has been well supported by the public.

Health and Safety

3.3       No serious harm incidents were reported.  A minor incident whereby two customers slid into the pit at the Henderson Rd Refuse Transfer Station occurred.  Neither person was injured in the incident.  No follow up action is required although signage at the site will now include a recommendation not to unload rubbish from trailers that are un-hooked from the towing vehicle.

Quality/Compliance Measures and Improvements

3.4       Officers aim to meet all consent conditions associated with HDC waste disposal sites. HBRC have completed audits of Omarunui as well as the closed landfills at Blackbridge and Roys Hill.

Operating Performance

3.5       Omarunui Landfill: Revenue (excluding levy and ETS) at the landfill as at 31st March 2018 was $1,211,210 more than expected (against budget) due to final revenue for forest harvest that was unbudgeted in 2017/18 ($474,451).  In financial terms the overall net surplus from operations of $2,801,788 is $1,584,647 favourable to budget.

3.6       Henderson Road Refuse Transfer Station: revenue is $54,376 above budget.  Operational savings at Henderson Road are $91,821 ahead of budget.  Therefore the overall surplus is currently $146,197 year to date.

Value for Money

3.7       Recent benchmarking work was completed during the review of landfill charges for the Omarunui Landfill for the 2018/19 year.  The information shows that the landfill remains cost competitive to these publically available rates:

 

Omarunui (proposed rate)

$110.40

Taupo

$120.00

Marlborough

$115.50

Wellington

$121.80

Silverstream

$120.00

New Plymouth

$122.10

Central Hawke’s Bay

$147.00

Rotorua

$153.00

Wairoa

$185.00

(Prices include the Waste Levy, ETS and GST are correct as at November 2017)

Regional and National Issues

3.8       Significant risks created by China’s decision to stop importing recycled plastic and some paper/cardboard continue to give concern to all NZ territorial authorities.  In HB, to date local contractors have not faced any significant issues in selling plastics yet, however they are signalling that they are likely to have problems shortly. Staff are not aware of any contractors storing material because they are unable to sell and ship recyclable materials off shore.

Waste Minimisation

3.9       The key focus for the waste minimisation team this quarter has been on the draft joint Waste Management and Minimisation Plan consultation.

Waste Levy Funds

3.10    All data returns have been submitted to the Ministry for the Environment and payments received to date, totalling $300,777.95, for this financial year.

4.0       WATER – WASTEWATER SERVICES

Objective 1 – Healthy Drinking Water and Sanitary Services

4.1       Water supplies across the District have been operating effectively. Chlorination has been in place across all supplies since the end of March with Clive, Haumoana, Te Awanga, Whakatu and Waipatu the last to have chlorination introduced.

4.2       The dosing of chlorine has been added incrementally over time to minimise the impact on consumers and to enable the network to gradually stabilise. Regular network flushing has also been successful in limiting taste and odour problems and while we have received the odd comment from consumers, the number of complaints has not been significant.

4.3       The Haumoana and Te Awanga supply is more difficult to manage due to the source water containing ammonia. A very gradual approach has been taken to ensure that the levels of chlorine are stabilised before continuing with further increases. While we have not yet achieved a stable chlorine residual, chlorine compounds are being detected which is providing a degree of residual protection to the supply. Operations staff are managing the supply very closely as we increase dosing to achieve a free available chlorine (FAC) residual as required by the Drinking Water Standards. 

4.4       Wastewater operations (treatment and network) continue to operate well with routine operations and maintenance activities being undertaken by City Care. There have been no major performance issues over the last quarter. H&S assessments and monitoring of risks and hazards is ongoing, in particular hydrogen sulphide monitoring and review of SOPs related to working in and around wastewater sewers.

4.5       The Wastewater treatment plant continues to operate well. The following works are underway at the wastewater treatment plant:

·    Replacement of BTF 2 motor

·    Improvements to the milliscreen dewatering equipment is underway with the installation of a new Nogerath dewatering unit scheduled for June/July 2018

·    The domestic screen replacement with a Centre-Flo band screen installation scheduled for June-September 2018

·    The PLC control system upgrade is underway and progressing well.

4.6       Wastewater renewals planning is underway for upcoming major renewals works including:

·    WWTP manifold renewal,

·    Park Road system renewals

·    Roading related renewals in Alexandra Rd.

·    Trunk Sewer renewals

·    Minor pump station renewals and improvements.

4.7       Drinking Water Compliance Summary:

·     Updated Water Safety Plan for Whirinaki/Esk has been approved. The updated plans for the other rural suppliers are being finalised for submission. The review and update of the main urban WSP will follow.

·     The Main Urban supply remains technically non-compliant, this situation will not be resolved until the proposed treatment plants at all sources have been commissioned.

·     Testing of the water is ongoing with both grab samples and online analysers being used. Further online continuous analysers are planned. The Brookvale treatment plant operation remains compliant with its 5 Log treatment. A summary report of the FAC trends is attached as Attachment 4.

·     The primary treatment barrier currently is the maintenance of a Free Available Chlorine residual of at least 0.2ppm across the reticulation. The introduction of Chlorine is being managed slowly in the Haumoana/Te Awanga supply. Therefore this area has yet to provide the minimum requirement (see below) but will over time. For this supply the chlorine is being added slowly to manage the risk of reaction with the natural properties of the raw water.

·     Inspections of key infrastructure, as per the inspection programme continue with monthly reporting (257 inspections completed in April and 250 in May 2018).

Objective 2 – Sustainable Use of Land and Water Resources

4.8       No stormwater events have occurred in the last quarter. Routine street cleaning has been ongoing to remove leaves and vegetation from the road network to ensure stormwater sumps remain operational. Further investigations on options for Lowes Pit stormwater treatment are in train. This investigation is considering the wider catchment management issues to ensure that activities that could impact on stormwater quality are targeted at source.

4.9       Lowes Pit has been identified as a potential risk to the Heretaunga Plains aquifer. Tonkin & Taylor are looking at options to improve the quality of water being discharged to Lowes Pit and to provide enhancement options to treat the runoff prior to discharge to land.

4.10    The wastewater plant is operating effectively within its consent condition parameters.

4.11    Routine monitoring and sampling is being undertaken as required by the wastewater consent.

4.12    Trade waste activities continue to be monitored and the annual Trade Waste User meeting was held in April.

Objective 3 – Infrastructure Supporting Economic Growth

4.13    The following growth projects are underway:

·    Lyndhurst Stage 2 - construction of bulk water services is ongoing and the current contract works are now due for completion at the end of June.  The construction contract has been extended due to unforeseen circumstances mainly related to conflicts with other underground services.

4.14    3 Waters growth planning continues for:

·    Iona/Middle Rd- commissioner hearing scheduled for the end of May

·    Arataki Motor Camp site

·    Brookvale Rd

·    Howard St.

Objective 4 – Resilience to Hazards and Shocks

4.15    Hazard and resilience planning is ongoing as part of capital works design considerations.

4.16    The Risk Management Section of the Asset Management Plans have recently been revised and updated.

4.17    Emergency response/ Hazard Sheets have recently been developed and posted at key water services facilities along with site reviews, hazardous goods storage and management. 

4.18    HB Lifelines Group is reviewing critical infrastructure vulnerability and hazard assessment and the interrelationships between various lifelines and service delivery groups.

Objective 5 – Serviced Land for Industrial Development

4.19    The following growth projects are underway:

·    Omahu Industrial – construction of the bulk water services is progressing well, with water and wastewater pipes being installed to service new development sites along Omahu Rd.

4.20    The following industrial development projects are underway:

·    Omahu Industrial Zone Extension.

4.21    Irongate industrial area has recently been completed.

Health and Safety

4.22    Monthly H&S meetings are held by the Water Services Teams as part of daily activities at the plant.

4.23    There have been no major H&S incidents during the last quarter.

4.24    H&S assessments recently undertaken include:

·    Noise level assessments at the Waste Water Treatment Plant

·    Hydrogen sulphide levels assessment in the waste water reticulation is ongoing.

Risks

4.25    Risk and hazard plans are developed and implemented as part of all construction projects.

Quality/Compliance Measures and Improvements

4.26    Stormwater quality sampling is ongoing in the Omahu Rd catchments in accordance with the various HBRC discharge consents.

4.27    Stormwater consent conditions are to be loaded into the Infrastructure Data management system to include stormwater compliance data, to ensure that we are meeting our resource consent conditions. 

4.28    HBRC have confirmed a change to the Networks Consent monitoring conditions to all HDC to progress to target monitoring of the Ruahapia Industrial catchment and the Riverslea residential catchment.  Stakeholder groups are proposed to be established to work with individual industries to improve stormwater quality from their site. 

4.29    The wastewater treatment plant continues to operate within consent conditions.  Routine quarterly sampling has been undertaken.

Value for Money

4.30    Wastewater programme / projects planning for the LTP has focussed on optimising renewals programmes to ensure ratepayers obtain ‘value for money’ for their wastewater rates charges.

4.31    The trade waste charges have not been increased for several years. There are proposed increases as part of the LTP. It is likely that annual inflation adjustments will be made thereafter. 

Regional and National Issues

4.32    HDC is continuing to provide input to the TANK Stormwater Working group, in conjunction with NCC and HBRC.  The working group is reviewing the proposed rule changes to the HBRC Regional Plan.

4.33    HDC hosted a meeting with the HB Plumbers Association along with the 3 Waters team to discuss what Council is doing, what investigations have raised, and to introduce new members of the team. The forum also provided a good opportunity for the plumbers raise any issues or concerns. 

4.34    The 3 Waters review has been undertaken and a Water Team Leaders workshop was held in May with focus on the culture, leadership and planning.

4.35    The Government is under taking a review of the delivery of services across the 3 Waters. Mayor Hazlehurst, Cr Watkins attended a Local Government NZ, WaterNZ, Government seminar that traversed the context and breadth of the review and some of the options under considerations. These include the options of independent regulator(s) and consideration of alternative delivery options of 1, 2 or 3 water services.

Major Build

4.36    As part of establishing a more detailed plan for delivering the wider $48m major capital works programme, it is proposed to undertake a community lead Multi Criteria Decision Making Analysis process on key issues.  Acknowledging that public interest, appropriate involvement and acceptance are critical factors to progressing these works, as evidenced by the recent Havelock North interest in Booster pump stations and trees, it is believed that this process could greatly assist in ensuring all the issues are identified as early as possible and possible solutions are included in the investigation and design phases.  The most significant issue identified is above ground large structures, e.g.: reservoirs, buildings. While this process is proposed over the remainder of the 2018 calendar year this process can be accommodated within the overall delivery programme and would be expected to ultimately save time and process in the long term.

5.0       TRANSPORTATION

5.1       There are a number of ongoing performance measures that track how well Council is meeting the strategic objectives. These are Mandatory Non-Financial Performance Measures (Department of Internal Affairs)

Performance Measure 1 – Road Safety 

5.2      

The change from the previous financial year in the number of fatalities and serious injury crashes on the local road network, expressed as a number. It requires a continuous downward trend for each of the classifications and is updated annually.

5.3       A primary focus for the Transportation team is to implement measures that will improve on road safety. The following activities are ongoing:

·    Implementation of the Road Safety Strategy

·    Considering Road safety as part of every renewal activity and implementing safety improvements at every opportunity.

5.4       Nelson / Eastbourne Street Roundabout works have commenced to improve the safety at this intersection after records showed there had been 25 crashes over the last five years.

5.5       The Road Safety Strategy has been developed and submitted to NZTA as part of the Long Term Plan 2018-28.

5.6       The Speed Limits Bylaw was reviewed, consulted and heard by Council.  The revised bylaw will be presented to Council in June 2018 for adoption and implementation.

Performance Measure 2 – Road Condition

5.7       The average quality of ride on a sealed local road network, measured by smooth travel exposure. Baseline performance is 90%. Current performance is 91.6%.

5.8       Smooth travel is improved by ongoing maintenance and renewal activities across the network.  Renewals underway or completed during this period include Waimarama and Middle Road, Windsor Ave and Maraekakaho Road.

 


Performance Measure 3 – Road Maintenance

5.9       The percentage of the sealed local road network that is resurfaced every year. Baseline performance is 5.5%. Current performance is 7%. The higher achievement was to take advantage of lower bitumen prices and to reduce the reseal backlog that is managed within the overall programme.

5.10    The reseal programme for 2018/19 has already been confirmed and sealing will commence in October.

5.11    New rural and urban maintenance, network pavement marking and Street lighting and traffic signals contracts have been awarded.

Performance Measure 4 - Footpaths

5.12    The percentage of footpaths within a territorial authority district that fall within the level of service or service standard for the condition of footpaths that is set out in the territorial authority’s relevant document (such as its annual plan, activity management plan, asset management plan, annual works program or long term plan). Baseline performance is that not more than 1.5% of the network in condition poor or worse. Current performance 0.63%.

5.13    There is significant focus on renewing aged asphalt footpaths as standalone projects such as Lyndon Road and Hastings Street.

5.14    Concrete footpath renewals generally form part of AWPT projects such as Maraekakaho road and Windsor Ave.

Performance Measure 5 – Response to Service Requests

5.15    The percentage of customer service requests relating to roads and footpaths to which the territorial authority responds within the time frame specified in the long term plan. Baseline performance is 98%. Current performance is 99.2%

Regional and National Issues

5.16    Whakatu Arterial Link:  The state highway 2 roundabout, the Karamu Stream Bridge and the Whakatu Road “peanut” roundabout are now complete.  Work has commenced on the Pakowhai Road roundabout and arterial construction on the green fields sites continues. The project is programmed for completion in December 2018.

5.17    Locally and regionally there are a lot of works occurring across the transport network by a number of entities, this has a likely outcome of increased frustrations of road users. This issue cannot be eliminated and ongoing vigilance and active management is required.

5.18    The other risk relating to high workloads is the capacity of suppliers to deliver works, which in turn can propagate into cost increases. Where possible work is being coordinated and programmed to smooth this. We also will be continuing discussions with the supplier market where the forward works pipeline of projects across the region is discussed. The annual workshop with civil contractors occurred at the end of May 2018.  This involves all the HB councils and NZTA.

5.19    Submissions were made to Draft Government Policy Statement 2018/19 – 2017/28 and NZTA Investment Assessment Framework.  The Government Policy Statement on Land Transport (GPS) establishes the government investment strategy, defining the results desired from the National Land Transport Fund (NLTF) investment.  Developing the IAF is the NZ Transport Agency’s first step in operationalising the GPS to enable the Agency to give effect to the GPS.

6.0       PARKS

Objective 1 – Safe Multi-Functional Urban Centres

6.1       A primary focus for the parks planning team is the planning and delivery of agreed actions included in the Hastings CBD Vibrancy plan.  New works recently completed include the installation of new seats and tables in the City Square.  Planning and design work continues on a revamped performance platform and upgraded landscapes.

6.2       The draft LTP also includes a number of actions for CBD enhancements to streetscapes and open spaces that will enable a range of activities for businesses, visitors and those working in the CBD.

6.3       Planning and Design Work for the Karamu Road upgrade is well advanced and is on track for tendering in July, once final Council approval is obtained.  Council held a street meeting to discuss the plan on Wednesday 16th May.  On the basis that only one owner attended, officers feel that the plan is well received by the local business community.  

Objective 2 – Places and Spaces for Fun and Recreation

6.4       Consultation on the upgrading of the playgrounds at Hugh Little and Sunderland Drive Parks was completed in late March.  Community feedback was appreciative of the engagement and the feedback has led to the selection of equipment favoured by the communities.  These playground upgrades are programmed for completion by late September 2018.

6.5       Final work on the Kirkpatrick Park playground upgrade is currently underway with completion scheduled for June 2018.  This will include a new BBQ, its associated shelter, a basketball court and picnic tables.

6.6       The upgraded changing rooms at Bill Mathewson Park are progressing somewhat slower than hoped due to construction complications, however they will be completed in late June.   As an interim measure, the Tamatea Rugby Club‘s games are being played at the Regional Sports Park.  A new public toilet is also under construction at Bill Mathewson Park and it is due for completion in late July.

6.7       With the required upgrade of the Flaxmere Park pond, officers took the opportunity to engage the local community on whether they wanted the pond to be retained, the community was also asked for their feedback on the selection of park enhancements that are scheduled in the reserve management plan funding stream.  The community has given a clear direction on the desire to retain the pond as well as directing officers on the desired park improvements.  These works will be progressed over the next six months.

6.8       Consultation for the Raureka Parks Reserve Management Plan was held on 26 May at each of the three parks involved.  A total of 83 submissions have been received.  These include community feedback on Ebbett Park (24 surveys), St. Leonards Park (16 surveys) and Whenua Takoha (20 surveys).  An additional 23 emails and online surveys have been received.  This initial consultation period is open until the 22 of June.

6.9       Officers have also working on a master plan for Essex Crescent Reserve in Whakatu.  This plan will seek to integrate a variety of projects including, playground renewal, a drinking fountain, a bus shelter, landscaping and a future toilet facility.

6.10    Planting and revegetation work is now underway at a number of parks and open spaces aimed at making the District a more attractive place to live, work and visit.  These include the planting of approximately 15,000 in projects at Waipatiki Reserves, Waimarama Reserves, the Whakatu arterial road peanut roundabout, Tainui Reserve and Duart House Reserve.

Objective 3 - Places and Spaces for Arts, Culture, Learning

6.11    The installation of the new Paul Dibble sculpture at Havelock North is complete.  While the piece, called “The Garden” has drawn some negative comments, the bulk of feedback has been positive. 

Objective 4 - Appealing Visitor Destination

6.12    One façade enhancement was completed in January 2018 and officers are working on nine new applications.

6.13    The incidents of graffiti decreased by approximately 32% over the last quarter compared to the same time last year. The overall trend for the last 3 years continues to show a reduction across the District.

6.14    The incidents of graffiti increased over the last quarter compared to the same time last year. However the overall trend for the last 3 years continues to show a reduction across the District.

Objective 5 – Fostering Recreational Participation

6.15    A significant number of Council supported events have occurred across the parks open spaces. The table below highlight the more significant ones (March 18 to May 18):

 

Date

Event

Park

March 2018

Wheels on Windsor British Car Show

Windsor Park

March 2018

HN Primary Schools Triathlon

H. Nth Village      Green

March 2018

Triple Peaks Event

Various Reserves

March 2018

International Cultures Day

Cornwall Park

March 2018

Town and Country Sports

Frimley Park

April 2018

HN High School East Coast Cross Country Champs

Anderson Park

April 2018

Anzac Memorial Service

Civic Square

April 2018

Country To Coast

Various reserves

April 2018

Fun in the Sun National Softball Tournament

Akina  Park

April 2018

Lighting of the Osmanthus Gardens

Cornwall Park

May 2018

Hope Walk- suicide awareness

H. Nth Village Green

May 2018

Barefoot rugby 7’s

Akina Park

6.16    In addition, over the last quarter rugby and soccer are in full swing with sports played Frimley, Guthrie, Anderson, St Leonards, Windsor, and Flaxmere Parks.

Objective 6 – Buildings and Public Spaces that Enhance District Identity

6.17    The parks team has been assisting in the preliminary design work for a new performance platform for the Flaxmere Village Green.  Due to wider Flaxmere centre redevelopment planning, this project is on temporary hold as the larger revisioning of the Flaxmere community heart is worked through.

6.18    Playground assessments – All Council playgrounds are inspected weekly for defects and repairs

6.19    As a result of arborist’s recommendations, the Frimley poplar has been reduced in height to make it safe and all the fencing removed.

6.20    Essential repairs have been completed on the substandard power boxes serving caravans at the Clive camping ground.  A site investigation revealed that numerous power boxes posed a serious danger to campers so new components have been installed to make the sites safe. 

6.21    While project and event safety observations and plans have begun tracking upwards after the lull associated to the post-Christmas shutdown period.

 

 

Risks

6.22    With summer behind us and winter approaching the risks in parks shifts from a drought focus to that of inclement winter weather.  Special attention is now shown to watercourses and culverts in high profile areas to ensure public safety and assets are protected. 

6.23    The restrictions on park irrigation has reduced the opportunity to refurbish turf and while under sowing is now complete, the regeneration can be impacted once colder temperatures arrive.  The roll out of pop up irrigation will help overcome this problem in future years.

Regional and National Issues

6.24    Matariki Tu Rakau – Remembrance Tree Planting.  A new Government initiative has been set up that officers funding for tree planting programme to recognise the men and women served New Zealand, particularly in the armed forces.  Initial ideas include Te Mata Park, the Hastings and Havelock North cemeteries, Tainui Reserve and Maraekakaho monument area.

7.0       QUALITY MANAGEMENT SYSTEM

Objective – To Provide Opportunities for Improvement to our Quality Management System

7.1       During the period 1 January to 31st march 2018, 11 Continuous Improvement Opportunities were identified and recorded in the Asset Management Quality System.

7.2       A re-certification audit took place on 7th and 8th February 2018.  Asset Management has retained its certification and achieved certification to the new ISO 9001:2015 standard.  The auditor noted areas for continued improvement which have been recorded and are being worked through.  The next external audit is scheduled for February 2019. 

 

8.0       RECOMMENDATIONS AND REASONS

A)        That the report of the Group Manager: Asset Management titled Asset Management Group Project and Activities Update dated 12/06/2018 be received.

 

Attachments:

 

1

Schedule of Contracts Let

ADM-01-6-1-18-580

 

2

Contracts Let

ADM-01-6-1-18-581

 

3

Status Reports

ADM-01-6-1-18-572

 

4

FAC - Hastings Urban

ADM-01-6-1-18-583

 

 

 

 


Attachment 1 - Schedule of Contracts Let

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Attachment 2 - Contracts Let

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Attachment 3 - Status Reports

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Attachment 3 - Status Reports

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Attachment 3 - Status Reports

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Attachment 3 - Status Reports

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Attachment 3 - Status Reports

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Attachment 3 - Status Reports

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Attachment 3 - Status Reports

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Attachment 3 - Status Reports

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Attachment 3 - Status Reports

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Attachment 3 - Status Reports

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Attachment 4 - FAC - Hastings Urban

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File Ref: 18/470

 

 

REPORT TO:               Works and Services Committee

MEETING DATE:        Tuesday 12 June 2018

FROM:                           Group Manager: Asset Management

Craig Thew

SUBJECT:                    Major Projects Update as at 1 January 2018 - 31 April 2018        

 

 

1.0       SUMMARY

1.1       Major Projects being delivered across Council.

1.2       The Council is required to give effect to the purpose of local government as prescribed by Section 10 of the Local Government Act 2002. That purpose is to meet the current and future needs of communities for good quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost–effective for households and businesses. Good quality means infrastructure, services and performance that are efficient and effective and appropriate to present and anticipated future circumstances.

1.3       This report concludes by recommending that it be received.

2.0       CURRENT SITUATION

2.1       Individual summary reports are appended (Attachment 1) for each of the following major projects that are currently underway:

·    Vista Bridge

·    HPMV

·    Sylvan – St Georges Cycleway

·    Nelson Eastbourne Roundabout

·    Pakowhai Stage 2

·    Windsor

·    Stage 1A Water – Trunkmain & Booster Station

·    Stage 1A Water – Wilson Road

·    Railway Road Upgrade

·    Lyndhurst Stage 2

·    IrongateOmahu Water

·    Waimarama & Middle Road

·    Opera House

·    Te Mata Road Upgrade

·    Heretaunga Street Upgrade

 

3.0       RECOMMENDATIONS AND REASONS

A)        That the report of the Group Manager: Asset Management titled Major Projects Update as at 1 January 2018 - 31 April 2018 dated 12/06/2018 be received.

 

Attachments:

 

1

Summary Reports

ADM-01-6-1-18-573

 

 

 

 


Summary Reports

Attachment 1

 

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File Ref: 18/477

 

 

REPORT TO:               Works and Services Committee

MEETING DATE:        Tuesday 12 June 2018

FROM:                           Projects and Public Space Manager

Russell Engelke

SUBJECT:                    Hastings CBD Upgrade Programme - Karamu Road Project         

 

 

PORTFOLIO LEADERS

Our Economy – Damon Harvey

1.0       SUMMARY

1.1       The purpose of this report is to seek the Committee’s adoption of the proposed streetscape treatment for Karamu Road between St. Aubyn Street and Eastbourne Street East.

1.2       This proposal arises following Council’s desire to continue with the implementation of Council’s adopted CBD Ten Year Programme.

1.3       The Council is required to give effect to the purpose of local government as prescribed by Section 10 of the Local Government Act 2002. That purpose is to meet the current and future needs of communities for good quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost–effective for households and businesses. Good quality means infrastructure, services and performance that are efficient and effective and appropriate to present and anticipated future circumstances.

1.4       The objective of this decision relevant to the purpose of Local Government is the provision of good quality local and public infrastructure which meets the needs of our community by contributing towards establishing vibrant, functional and high amenity urban centres.

1.5       This report concludes by recommending that the Committee adopt the proposed streetscape plan for Karamu Road between St Aubyn Street and Eastbourne Street East for delivery in 2018, and endorse officers to progress to tendering.

2.0       BACKGROUND

2.1       While both the Hastings and Havelock North CBD’s have gone through extensive street improvement programmes over the last 20 years, both Council and the business community recognise the need to maintain investment in the CBD areas for them to remain a vibrant and attractive place to do business. 

2.2       The Hastings CBD Upgrade Programme is funded substantially (80%) via a targeted rate on properties within the Hastings CBD, and equates to $300,000 per annum.   

2.3       Following ongoing consultation with the Hastings Business Association, Council adopted a revised ten year CBD Street Upgrade Programme in October 2017. This strategy sets out an agreed street upgrade programme that seeks to deliver a considered series of projects that will add to the vibrancy of the CBD, while responding to other related projects in an integrated fashion.

2.4       The developed design (Attachment 1: Aerial Photos Karamu Road) has been considered by Council and approved in February 2018, pending targeted consultation with affected business and property owners prior to going to tendering and construction.

3.0       CURRENT SITUATION

3.1       Officers have carried out the required public consultation with affected business and property owners. A public meeting was held in the Chambers on Wednesday 16th May at 5:30pm to discuss the design and answer questions.

3.2       This report seeks to update Councillors on feedback and amend the plan as appropriate.

3.3       While the attendance at the public meeting was low, the feedback via emails and phone calls has been positive, with support for the streetscape elements of lighting poles with large banners (Attachment 2), the planting of Rata trees with bespoke tree guards and paving bands in the footpaths (Attachment 3).

3.4       There have been no issues regarding the loss of car parking spaces. On this basis, no changes have been made to the plans to be used for tendering purposes. Officers will test pit the location proposed for each new tree before hydro-excavating for the tree pit. The results of each test pit may have a minor influence on the exact location of the trees.

4.0       OPTIONS

4.1       Two options exist for this project:

·    Option 1: Adopt the proposed plan and endorse officers to progress to tendering.

·    Option 2: Not adopt the proposed plan.

5.0       SIGNIFICANCE AND ENGAGEMENT

5.1       While the total work programme proposed by officers is of a considerable value, at an estimated cost of $1,000,000 it does not trigger any of Council’s significance thresholds. 

5.2       One of the key features of the formulation of the CBD Programme and the supporting funding streams, has been the strong supporting consultation undertaken.  The CBD upgrade programme has been the subject of ongoing LTP and Annual Plan reviews since 2000.  The plan has been open to public comment and has been well supported by the community. 

5.3       Officers have worked closely with the Hastings City Business Association (HCBA) on the formulation of the overall programme and this landscape plan. They support the design and timings as the proposed plan meets their wider CBD streetscape aspirations for CBD vibrancy. 

5.4       The proposed work programme seeks to deliver an already agreed suite of urban streetscape enhancements.  This plan has also been formulated in partnership with Landmarks Advisory Group, whose ongoing feedback and recommendations have been integrated into the design. 

5.5       While the upgrade design covers four blocks of Karamu Road, the work planned is primarily an above ground enhancement as it will not include major road works.   This reduced scope of work will help ensure disruption to businesses is minimised.  

5.6       A meeting of all the affected property owners and retailers was held to discuss the design and likely work programme.  This consultation did not highlight any deficiencies in the design and programme.

5.7       Officers have also discussed the design with service providers to ensure forward renewal programmes coincide with the project implementation. Consultation has occurred regarding the condition of existing kerb and channel, street lighting improvements, CCTV coverage and parking demand in the CBD.

6.0       ASSESSMENT OF OPTIONS (INCLUDING FINANCIAL IMPLICATIONS)

6.1       Option 1: Adopt the proposed plan.

6.2       By adopting Option 1, the Committee will be giving approval to the planned streetscape design that is supported by both Council and community. It will also see Council sending a clear message to our community that we support stakeholders’ aspirations of creating a vibrant town centre and we are serious about progressing this significant project.

6.3       The design is supported by Landmarks and the Hastings Business Association so Council can be assured that the adoption of Option 1 will be well supported.

6.4       Based on current estimates, sufficient funding is available for this option. Council has included funding for a ten year CBD programme in the current Long Term Plan.  Essentially $300,000 is set aside annually to roll out the CBD programme.

6.5       Currently the fund contains $952.000.  The current estimate for the proposed street works is $1,000,000. This amount includes fees and a 12.5% contingency.  The CBD fund will also receive an additional $300,000 in the new financial year.  While the final costs will be revealed once tenders close, on current estimates, there will be sufficient funds available from July onwards to undertake the project.  Officers advise that as with previous CBD projects, the surplus unspent funds will be set aside to undertake the next CBD project that includes Eastbourne Street and the frontage of the new Police Station,  scheduled for 2019-21.

6.6       It is noted that work related to the new Police headquarters is due for completion in 24 months so funding for this key project can also be appropriately catered for as planned in the CBD strategy.

6.7       Officers propose to tender the work in July for a construction window from September to November 2018.

6.8       Option 2: Do not adopt the proposed plan.

6.9       This option is not recommended as the plan has been drafted after widespread consultation, has gathered strong support and was largely adopted by Council in February 2018, subject to final retailer and property owner consultation.  Any move away from this project now will likely draw strong criticism unless there are very compelling reasons to the contrary.

7.0       PREFERRED OPTION/S AND REASONS

7.1       The preferred Option is Option 1. – Adopt the proposed plan and endorse officers to progress to tendering.

7.2       Council has an adopted Hastings CBD Strategy that it has consulted on via targeted consultation and Long Term Plan engagement.  This streetscape plan and project is set to deliver an enhancement of the key CBD routeway that is Karamu Road.  Council has already completed the Rata tree routeway project and this CBD project will complete the upgrade of Karamu Road as a key entry way to Hastings.

7.3       The plan has been well consulted and has strong support so Council can feel confident that this landscape plan enables CBD vibrancy and attractiveness.

7.4       There are sufficient funds in the CBD budget area to complete this project and as such, Council and Hastings City Business Association are eager to get works started as soon as possible.

 

8.0       RECOMMENDATIONS AND REASONS

A)        That the report of the Projects and Public Space Manager titled Hastings CBD Upgrade Programme - Karamu Road Project dated 12/06/2018 be received.

B)        That Option 1: the adoption of the proposed streetscape plan for Karamu Road, between Eastbourne Street East and St Aubyn Street, as contained in Attachments 1-3 of the report in (A) above be approved.

C)        That officers prepare the required plans and documents for tendering the street works in order for construction to commence in 2018.

With the reasons for this decision being that the objective of the decision will contribute to the provision of good quality local and public infrastructure by;

i)     meeting the needs of our community by creating infrastructure that supports economic growth and contributes towards vibrant, functional and high amenity urban centres.

 

 

Attachments:

 

1

Aerial photos Karamu Road - Economic Development meeting 13 February 2018

CG-14-3-00053

 

2

Karamu Road lighting poles pdf

PRJ17-96-0003

 

3

Rata Trees in Paving Bands

PRJ17-96-0020

 

 

 

 


Aerial photos Karamu Road - Economic Development meeting 13 February 2018

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Karamu Road lighting poles pdf

Attachment 2

 

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Rata Trees in Paving Bands

Attachment 3

 

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File Ref: 18/499

 

 

REPORT TO:               Works and Services Committee

MEETING DATE:        Tuesday 12 June 2018

FROM:                           Strategic Transport Engineer

Eynon Phillips

SUBJECT:                    Future Transport        

 

 

 

1.0       INTRODUCTION

1.1       Flying cars or driverless taxis, what is transport in the future likely to look like? This presentation TR-8-18-9426 looks at three major developments occurring right now that could revolutionise the way we get around; namely electric vehicles, self-driving vehicles, and transport as a service.

1.2       How will these new modes impact our roads and what new infrastructure or policies will be needed to support them? What are the likely outcomes, will they solve all of our traffic problems or just make things worse?

1.3       This think piece was presented to the RIMS committee on 28 May and generated some useful discussion.

                         

 

 

RECOMMENDATION

That the presentation titled “Future Transport” be received.

 

 

Attachments:

There are no attachments for this report.