HASTINGS DISTRICT COUNCIL
MINUTES
OF A MEETING OF THE Community
Development Committee
HELD
IN THE Council
Chamber, Ground Floor, Civic Administration Building, Lyndon Road East,
Hastings ON
Thursday, 19 July 2018 AT 1.00pm
Present: Chair: Councillor Dixon
Mayor Hazlehurst
Councillors
Barber, Harvey (Deputy Chair), Heaps, Lyons, Kerr, O’Keefe, Poulain and Schollum
IN
ATTENDANCE: Acting Chief Executive (Mr N Taylor)
Group Manager:
Economic Growth and Organisational Improvement (Mr C Cameron)
Group Manager:
Community Facilities & Programmes (Mrs A Banks)
Team Leader
Strategy & Projects (Ms L Stettner)
Manager,
Emergency Readiness & Response and Libraries (Ms P Murdoch)
Community Grants
& Projects Advisor (Ms V Berkahn)
Manager Strategic
Finance (Mr B Chamberlain)
Democratic
Support Manager (Mrs J Evans)
Committee
Secretary (Mrs C Hunt)
IN ATTENDANCE: Kerry Gilbert (Mental Health Co-ordinator) and Penny Rongotoa (Suicide
Prevention Co-ordinator), Hawke’s Bay District Health Board
Karakia: Paula
Murdoch
1. Apologies
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Councillor
Kerr/Councillor Heaps
That
apologies for absence from Councillors Lawson, Redstone and Travers and an apology
for lateness from Mayor Hazlehurst be accepted.
CARRIED
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Leave of Absence had previously been granted to
Councillor Watkins and Councillor Nixon.
2. Conflicts
of Interest
The following
Conflicts of Interest were declared:
·
Councillor Lyons
Item 11 – Trusthouse Funding Report
·
Councillor Harvey Public
Excluded Item 14 – Hawke’s Bay Airport Terminal Expansion
3. Confirmation
of Minutes – There were no minutes to
confirm.
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4.
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Hawke's Bay Suicide Prevention Plan
(Document 18/576)
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Kerry Gilbert, Mental Health Co-ordinator
together with Penny Rongotoa from the Hawke’s Bay District Health Board displayed a powerpoint presentation (CG-14-73-00009) providing an
overview of the three year suicide prevention plan.
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Councillor O'Keefe/Councillor Lyons
A) That
the report of the Team Leader Strategy & Projects titled “Hawke's
Bay Suicide Prevention Plan” dated 19/07/2018 be
received.
B) That the Hawke’s Bay Suicide Prevention Plan be endorsed by the
Committee.
With the reasons for this decision
being that the objective of the decision will contribute to meeting the
current and future needs of communities for local public services in a way
that is most cost-effective for households and business by enabling a
collaborative plan of action to address the high rates of suicide in the
region.
CARRIED
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5.
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Emergency management overview
(Document 18/472)
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The Manager, Emergency Readiness &
Response and Libraries, Ms Murdoch displayed a powerpoint presentation (EMG-01-7-3-18-55)
summarising recent developments in emergency management.
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Councillor
Heaps/Councillor Schollum
That the
presentation from the Manager, Emergency Readiness & Response and Libraries
be accepted.
CARRIED
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6.
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Donation to Libraries
(Document 18/332)
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Councillor
Kerr/Councillor Dixon
A) That
the report of the Manager, Emergency Readiness & Response and
Libraries titled “Donation to Libraries” dated 19/07/2018
be received.
B) That
officers investigate options to provide services that support the target user
group to access facilities and resources.
With the reasons for this decision
being that the objective of the decision will contribute to meeting the
current and future needs of communities for good quality local public
services in a way that is most cost-effective for households and business by
providing:
i) Community infrastructure for recreational, arts and cultural
opportunity;
ii) Services to meet recreational, arts and cultural needs;
iii) Services and facilities for an ageing population.
CARRIED
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7.
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Ethnicity data & library use
(Document 18/584)
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Councillor Harvey/Councillor Schollum
A) That
the report of the Manager, Emergency Readiness & Response and
Libraries titled “Ethnicity data & library use”
dated 19/07/2018 be received.
With the
reasons for this decision being that the objective of the decision will
contribute to meeting the current and future needs of communities for high
quality library services in a way that is most
cost-effective for households and business by:
i) Community infrastructure for
recreational, arts and cultural opportunity;
ii) Services to meet recreational, arts and cultural needs.
CARRIED
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8.
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Community Grants - Process, Allocations and
Outcomes for the 2017 and 2018 Funding Rounds
(Document 18/476)
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Councillor Dixon/Councillor Kerr
A) That
the report of the Community Grants & Projects Advisor titled “Community
Grants - Process, Allocations and Outcomes for the 2017 and 2018 Funding
Rounds” dated 19/07/2018 be received.
B) That future plans for Contestable Grants be considered for
feedback, e.g.:
i. Moving groups with established relationships and performance to 3
year contracts;
ii. Assigning proportions of the annual
contestable grants budget to transactional grants and transformational
contracts which address identified priorities; and
iii. Providing forums
for similar organisations to demonstrate their success; and
iv. Providing
an annual forum to inform grant applicants of process and options around
fundraising; and
(for
clarification this excludes the Rural Halls and Creative Communities Arts
Funding)
C) That
if future plans are to be explored then this takes place via a Community
Grants Subcommittee workshop prior to the 2019 Contestable
Funding Round.
With the
reasons for this decision being that the objective of the decision will
contribute to meeting the current and future needs of communities for sustainable funding of good quality community services and
projects that help meet the Current and Future Needs of the community.
CARRIED
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Mayor
Hazlehurst joined the meeting at 2.20pm.
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9.
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Safer Hastings - Re-accreditation
(Document 18/581)
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Mayor Hazlehurst/Councillor Lyons
A) That
the report of the Team Leader Strategy & Projects titled “Safer
Hastings - Re-accreditation” dated 19/07/2018 be
received.
B) That the Committee support the Safer Hastings re-accreditation process.
With the
reasons for this decision being that the objective of the decision will
contribute to meeting the current and future needs of communities for local
public services in a way that is most cost-effective for households and
business by continuing to support the accreditation of Safer Hastings; a
coalition focused on the improvement of safety in the Hastings community.
CARRIED
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10.
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LATE ITEM - Matter of Urgency
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Councillor
Harvey/Councillor Lyons
That Item No. 13 in relation to Trust House Funding be
considered as a matter of urgency due to the Trust House Foundation requesting a Council
resolution that supports the funding application for $25,000 for Learn to
Swim and Survive Education Programme being provided.
CARRIED
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Councillor Lyons declared a conflict
of interest in Item 11 and withdrew from the meeting table.
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11.
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Trusthouse Funding Report
(Document 18/665)
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Councillor Harvey/Councillor
Kerr
A) That the report of
the Manager Flaxmere Aquatics titled “Application for Trusthouse
Foundation Funding” dated 19/07/2018 be received.
B) That Council support
the funding application to Trusthouse Foundation for $25,000 that will
support Flaxmere Primary, Irongate, Peterhead and Kimi Ora Community schools
to participate in the Learn to Swim and Survive Education programme.
With the
reasons for this decision being that the objective of the decision will
contribute to meeting the current and future needs of communities for local
public services by:
· Teaching our children these skills whilst still in primary school,
so they carry those skills throughout their adult lives and hopefully pass on
those skills to their own families and children.
CARRIED
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Councillor Lyons rejoined the meeting table.
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12. Additional/Extraordinary
Business Items
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13.
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Recommendation to
Exclude the Public from Item 14
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SECTION 48,
LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987
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Councillor Kerr/Councillor Schollum
THAT the public now be
excluded from the following parts of the meeting, namely;
14. Hawke’s
Bay Airport Terminal Expansion
The general subject of the matter to be considered
while the public is excluded, the reason for passing this Resolution in
relation to the matter and the specific grounds under Section 48 (1) of the
Local Government Official Information and Meetings Act 1987 for the passing
of this Resolution is as follows:
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GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED
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REASON FOR PASSING THIS RESOLUTION IN
RELATION TO EACH MATTER, AND PARTICULAR INTERESTS PROTECTED
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GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF
EACH RESOLUTION
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14. Hawke’s
Bay Airport Terminal Expansion
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Section 7
(2) (h)
The withholding
of the information is necessary to enable the local authority to carry out,
without prejudice or disadvantage, commercial activities.
For reasons of
commercial sensitivity.
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Section
48(1)(a)(i)
Where the Local
Authority is named or specified in the First Schedule to this Act under
Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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CARRIED
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Councillor Harvey declared a conflict
of interest in the Public Excluded Item 14 and withdrew from the meeting
table.
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___________________
The meeting closed at 2.30pm
Confirmed:
Chairman:
Date:
Hastings District Council