Description: COAT-ARM Hastings District Council

 

Civic Administration Building

Lyndon Road East, Hastings

Phone:  (06) 871 5000

Fax:  (06) 871 5100

WWW.hastingsdc.govt.nz

 

 

 

 

Open Additional Items

 

EXTRAORDINARY BUSINESS ITEM

 

 

Council MEETING

 

 

 

Meeting Date:

Thursday, 2 August 2018

Time:

1.00pm

Venue:

Council Chamber

Ground Floor

Civic Administration Building

Lyndon Road East

Hastings

 


TRIM File No. CG-14-1-00906

 

 

HASTINGS DISTRICT COUNCIL

 

Council MEETING

 

Thursday, 2 August 2018

 

VENUE:

Council Chamber

Ground Floor

Civic Administration Building

Lyndon Road East

Hastings

TIME:

1.00pm

 

A G E N D A

 

 

 

 

11B.   Extraordinary Business Item

B)       Amendment to Tenders Subcommittee Terms of Reference                                                                 3

 

 

      


File Ref: 18/732

 

 

REPORT TO:             Council

MEETING DATE:       Thursday 2 August 2018

FROM:                       Democratic Support Manager

Jackie Evans

SUBJECT:                 Amendment to Tenders Subcommittee Terms of Reference        

 

 

1.0     SUMMARY

1.1     The purpose of this report is to obtain a decision from the Council on a proposed amendment to the Terms of Reference for the Tenders Subcommittee.

1.2     This report concludes by recommending that the Terms of Reference be amended as proposed.

2.0     CURRENT SITUATION

2.1     The current Terms of Reference for the Tenders Subcommittee are as follows:-

Fields of Activity

The Tenders Subcommittee is responsible for assisting council in its general overview of procurement and tender activity by accepting tenders which exceed the Chief Executive’s delegated authority to approve, for projects previously approved by Council or a Standing Committee within the delegated authority.

2.2     It is proposed to amend the terms of reference to include the additional wording as follows:-

The Tenders Subcommittee is responsible for assisting council in its general overview of procurement and tender activity by accepting tenders which exceed the Chief Executive’s delegated authority to approve, for projects previously approved by Council or a Standing Committee within the delegated authority, or for which funds are allocated to the Council by the Provincial Growth Fund (and related parties)

2.3     The purpose of this amendment is to enable the Council to act on behalf of MBIE (Ministry of Business Innovation and Employment) and stakeholders to  provide assurance and due diligence for procurement and contractual matters in regard to the Provincial Growth Fund.

 

3.0     RECOMMENDATIONS AND REASONS

A)      That the report of the Democratic Support Manager titled Amendment to Tenders Subcommittee Terms of Reference dated 2/08/2018 be received.

B)      That the Hastings District Council Committees and Rural Community Board Delegations Register be amended to include the amendment of the Terms of Reference for the Tenders Subcommittee.

 

Attachments:

 

1

Revised Terms of Reference

CG-14-1-00904

 

 

 

 


Revised Terms of Reference

Attachment 1

 

PDF Creator