COAT-ARM Hastings District Council

 

Civic Administration Building

Lyndon Road East, Hastings 4156

Phone:  (06) 871 5000

Fax:  (06) 871 5100

www.hastingsdc.govt.nz

 

 

 

 

 

OPEN

 

M I N U T E S

 

 

 

 

Council

 

 

 

Meeting Date:

Thursday, 2 August 2018

 


CG-14-1-00901                                                                           1

Minutes of a Meeting of the Council held on

2 August 2018 at 1.00pm

 

Table of Contents

 

Item                                                                                    Page No.

 

1.         Prayer  1

2.         Apologies  1

3.         Seal Register  1

4.         Conflicts of Interest 2

5.         Confirmation of Minutes  2

6.         Hastings Boys High School - Pacifika group   2

7.         Designation of Roading and Stormwater Service Corridor at Howard Street 2

8.         Notification of Appointment of Independent Hearings Commissioner  3

9.         Requests Received under the Local Government Official Information and Meetings Act (LGOIMA)  Monthly Update  3

10.       Additional Business Items  3

10A.    Updated 2018 Meeting Schedule Changes  3

11.       Extraordinary Business Items  4

11A.    Amendment to Tenders Subcommittee Terms of Reference  4

12.       Recommendation to Exclude the Public from Item 13  4

 

 


CG-14-1-00901                                                                           1

 

HASTINGS DISTRICT COUNCIL

 

MINUTES OF A MEETING OF THE COUNCIL

HELD IN THE Council Chamber, Ground Floor, Civic

Administration Building, Lyndon Road East, Hastings ON

 Thursday, 2 August 2018 AT 1.00pm

 

 

Present:                          Mayor Hazlehurst (Chair)

Councillors Barber, Harvey, Heaps, Kerr, Lawson, Lyons, O’Keefe, Poulain, Schollum and Watkins

 

IN ATTENDANCE:             Acting Chief Executive (Mr N Taylor)

Group Manager: Asset Management (Mr C Thew)

Group Manager: Planning and Regulatory Services (Mr J O’Shaughnessy)

Group Manager: Economic Growth and Organisation Improvement (Mr C Cameron)

Group Manager: Human Resources (Mrs B Bayliss)

Acting Chief Financial Officer (Mr B Chamberlain)

Group Manager: Community Facilities & Programmes (Mrs A Banks)

Environmental Policy Manager (Mr R Wallis)

Environmental Consents Manager (Mr M Arnold)

Strategic Projects Manager (Mr R Oosterkamp)

Democratic Support Manager (Mrs J Evans)

Committee Secretary (Mrs C Hunt)

 

 

1.         Prayer

The opening prayer was given by Reverend Brian Carey of St Luke’s Church, Havelock North.

 

2.         Apologies  

 

Councillor Watkins/Councillor Lawson

That an apology for absence from Councillor Travers be accepted.

 

CARRIED 

 

Leave of Absence had previously been granted to Councillor Redstone, Councillor Dixon and Councillor Nixon.

 

3.         Seal Register

 

Mayor Hazlehurst/Councillor Kerr

 

That the seal register lie on the table.

CARRIED 

 

 

4.         Conflicts of Interest

There were no declarations of conflicts of interest.

 

5.         Confirmation of Minutes

 

Councillor Lyons/Councillor Schollum

That the minutes of the Council Meeting held Thursday 12 July 2018, including minutes while the public were excluded be confirmed as a true and correct record and be adopted.

CARRIED 

 

6.

Hastings Boys High School - Pacifika group

(Document 18/623)

 

 

John Sali the Cultural Captain and Pasifika leader introduced the Hastings Boys’ High Pasifika group, Tama Akina gave a brief performance of their award winning style at the meeting.

 

Mayor Hazlehurst congratulated and said how proud Hastings was of “Tama Akina” on the achievement of winning the Super Eight sporting and cultural competition between eight North Island Boys’ High Schools two years in a row. 

 

 

Mayor Hazlehurst/Councillor Kerr

 

A)        That the report of the Project Advisor titled Hastings Boys High School - Pacifika group dated 2/08/2018 be received.

CARRIED 

 

7.

Designation of Roading and Stormwater Service Corridor at Howard Street

(Document 18/587)

 

Councillor Watkins/Councillor Heaps

A)        That the report of the Environmental Planner (Policy) titled Designation of Roading and Stormwater Service Corridor at Howard Street dated 2/08/2018 be received.

B)        That the Council resolve to proceed with the designation of the following infrastructure components of the Howard Street Urban Development Area; The internal road corridor including the infrastructure that sits within the road, and the stormwater corridor over PT LOT 2 DP 8367 BLK IV TE MATA SD as shown by the Designation Plans as shown as part of the plan (ENV-9-19-3-18-179) ‘Notice of Requirement for Howard Street’ attached to the report in (A) above.

C)        That the Acting Chief Executive be delegated authority to apply for the Notice of Requirement Application.

 

With the reasons for this decision being that the objective of the decision will contribute to meeting the current and future needs of communities for (good quality local infrastructure) in a way that is most cost-effective for households and business by:

i.    Providing a greater level of certainty that properties in the Howard Street Development Area can be serviced in a timely and efficient manner, that is fair to all property owners within the development area.

 

CARRIED 

 

8.

Notification of Appointment of Independent Hearings Commissioner

(Document 18/645)

 

Councillor Kerr/Councillor Lyons

A)        That the report of the Environmental Consents Manager titled Notice of Notification of Appointment of Independent Hearings Commissioner dated 2 August 2018 be received.

CARRIED 

 

9.

Requests Received under the Local Government Official Information and Meetings Act (LGOIMA)  Monthly Update

(Document 18/696)

 

Councillor Kerr/Councillor Harvey

A)        That the report of the Democratic Support Manager titled Requests Received under the Local Government Official Information and Meetings Act (LGOIMA)  Monthly Update dated 2/08/2018 be received.

B)        That the LGOIMA requests received in June and July 2018 as set out in Attachment 1 (IRB-2-01-18-1356) of the report in (A) above be noted.

CARRIED 

 

10.       Additional Business Items

10A

Updated 2018 Meeting Schedule Changes

(Document 18/726)

 

 

Mayor Hazlehurst/Councillor Kerr

That the Additional Business Item 10A (Updated 2018 Meeting Schedule Changes) be included and considered on the Agenda.

CARRIED 

 

 

 

 

 

 

 

 

 

Mayor Hazlehurst/Councillor Watkins

A)        That the report of the Democratic Support Manager titled Updated 2018 Meeting Schedule Changes dated 2/08/2018 be received.

B)        That the 2018 Meeting Schedule be amended as follows:-

 

Committee

Date

Time

Venue

Council

6 September 2018

11.00am

Council Chamber

 

CARRIED 

 

11.       Extraordinary Business Items

11A

Amendment to Tenders Subcommittee Terms of Reference

(Document 18/732)

 

 

Councillor Lyons/Councillor Lawson

That the Extraordinary Business Item (Amendment to Tenders Subcommittee Terms of Reference) be included on the Agenda as this item cannot be delayed until a subsequent meeting as the Tenders Subcommittee requires the delegated authority before the next Ordinary Council meeting.

 

CARRIED 

 

Councillor Lyons/Councillor Lawson  

A)        That the report of the Democratic Support Manager titled Amendment to Tenders Subcommittee Terms of Reference dated 2/08/2018 be received.

B)        That the Hastings District Council Committees and Rural Community Board Delegations Register be amended to include the amendment of the Terms of Reference for the Tenders Subcommittee.

CARRIED 

  

 

12.

Recommendation to Exclude the Public from Item 13 

 

SECTION 48, LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

 

Councillor Barber/Councillor Kerr

THAT the public now be excluded from the following parts of the meeting, namely;

13.       Emergency Management Office Project

The general subject of the matter to be considered while the public is excluded, the reason for passing this Resolution in relation to the matter and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this Resolution is as follows:

 

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

 

 

REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER, AND PARTICULAR INTERESTS PROTECTED

 

 

GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF EACH RESOLUTION

 

13.   Emergency Management Office Project

Section 7 (2) (b) (ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely to unreasonably prejudice the commercial position of the person who supplied or who is the subject of the information.

Some information contained in the report is commercially sensitive.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

CARRIED 

 

________________________

 

The meeting closed at 2.00pm

 

Confirmed:

 

 

 

Chairman:

Date: