HASTINGS DISTRICT COUNCIL
MINUTES
OF A MEETING OF THE COUNCIL HELD IN THE Council Chamber, Ground Floor, Civic
Administration Building, Lyndon Road East, Hastings ON
Thursday, 30 August 2018 AT 1.00pm
Present: Mayor Hazlehurst (Chair)
Councillors
Barber, Dixon, Harvey, Heaps, Kerr, Lawson, Lyons, Nixon, Poulain, Redstone and
Travers.
IN ATTENDANCE: Acting
Chief Executive (Mr N Taylor)
Group Manager: Asset Management (Mr C Thew)
Group Manager: Planning and Regulatory
Services (Mr J O’Shaughnessy)
Group Manager: Economic Growth and
Organisation Improvement (Mr C Cameron)
Group Manager: Human Resources (Mrs B Bayliss)
Chief Financial Officer (Mr B Allan)
Group Manager: Community Facilities & Programmes (Mrs A Banks)
General Counsel
(Mr S Smith)
Waste & Data
Services Manager (Mr M Jarvis)
Waste
Minimisation Officer (Mrs A Atkins)
Strategic
projects Manager (Mr R Oosterkamp)
Economic
Development Manager (Mr L Neville)
Environmental
Consents Manager (Mr M Arnold)
Team Leader Environmental Consents/Subdivision (Mr C Sutton)
Principal Advisor: Relationships, Responsiveness & Heritage (Dr
J Graham)
Health & Safety Manager (Ms J Kuzman)
Project Advisor (Ms A Hilton)
Democratic Support Manager (Mrs J Evans)
Committee Secretary (Mrs C Hilton)
ALSO
PRESENT: Councillor A Brosnan (Napier City Council)
Councillor
A Tapine (Napier City Council)
Mr
J Kingsford, Director of Infrastructure (Napier City Council)
Mr
R van Veldhuizen, Waste
Minimisation Lead (Napier City Council)
A
number of representatives from the Hastings City Business Association were in
the gallery as observers.
1. Prayer
The opening prayer was given by Major Bruce Aldersley, Salvation
Army, Hastings.
A waiata was then led by Councillor Barber.
2. Apologies
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Councillor
Kerr/Councillor Heaps
That apologies for absence from
Councillors O’Keefe, Schollum and Watkins be accepted.
CARRIED
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3. Seal Register
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Mayor Hazlehurst/Councillor Kerr
That the seal register lie on the
table.
CARRIED
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4. Conflicts of Interest
There were no
declarations of conflicts of interest.
5. Confirmation
of Minutes
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Councillor Heaps/Councillor Travers
That the
minutes of the Council Meeting held Thursday 2
August 2018 be confirmed as a true and correct record and be adopted.
CARRIED
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6.
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Tongan Hawke's Bay Community and Council's donation
to the victims of Cyclone Gita
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(Document 18/632)
This item was
deferred to a later Council meeting as the representatives from the Tongan
Hawke’s Bay Community Governance Group were unable to attend
today’s meeting due to illness.
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7.
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Joint Waste Management and Minimisation Plan
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(Document 18/690)
Considerable work
had been undertaken by the Joint Council Waste Futures Project Steering
Committee (the steering committee) and the council officers involved.
The Napier
City Council representatives on the steering committee were invited to
comment on the process that had been followed and the recommendations that
would be addressed by both councils. Napier City Council would consider
the recommendations at a meeting on 18 September 2018.
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Councillor Kerr/Mayor Hazlehurst
A) That
the report of the Waste Minimisation Officer titled “Joint
Waste Management and Minimisation Plan” dated 30/08/2018
be received.
B) That
the Council adopt the Joint Waste Management and Minimisation Plan 2018-24 in
accordance with section 43 of the Waste Minimisation Act 2008 without further
amendment which revokes the previous Joint Waste Management and Minimisation Plan
2012-2018.
C) That the Council delegate to the Joint Council Waste
Futures Project Steering Committee the authority to implement updates and changes that may be required due to wider
environmental factors, while keeping within the intent of the strategy.
D) That
Council acknowledge the recommendation from the Joint Council Waste Futures
Project Steering Committee that additional resource is urgently required to
implement the Waste Management and Minimisation Plan.
With the reasons for this decision
being that the objective of the decision will contribute to meeting the
current and future needs of communities for good quality local
infrastructure, local public services and performance of regulatory functions
in a way that is most cost-effective for households and business.
CARRIED
Councillors
Heaps, Redstone, Harvey, Dixon and Nixon each wanted their vote AGAINST
the Motion recorded in the minutes.
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8.
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Business Improvement District Model - Draft Policy
Framework and Engagement Plan
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(Document 18/631)
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Councillor
Nixon/Councillor Dixon
A) That
the report of the Strategic Projects Manager
titled “Business
Improvement District Model - Draft Policy Framework and Engagement Plan” dated 30/08/2018 be received.
B) That
Council adopt the Draft Hastings District Council - Business Improvement
District Policy, Management and Reporting Framework for consultation
purposes.
C) That
Council authorise officers to implement the Business Improvement District
Consultation and Engagement Plan over the month of September 2018.
With the reasons for this decision
being that the objective of the decision will contribute to meeting the
current and future needs of communities for local public services in a way
that is most cost-effective for households and business by:
· Achieving the outcomes for a vibrant and productive Hastings City
Centre.
CARRIED
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9.
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Pilcher Road Renaming
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(Document 18/528)
This item was left to lie on the table
until a later Council meeting so that consultation with local mana whenua
could be undertaken.
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Mayor Hazlehurst/Councillor Barber
That the report of the Team Leader
Environmental Consents/ Subdivision titled “Pilcher Road Renaming”
dated 30/08/2018 be left to lie on the table to be uplifted at
a later council meeting once consultation with local mana whenua had been
undertaken and that officers report back to that meeting on the outcome of
that consultation.
CARRIED
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10.
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Health and Safety Quarterly Report
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(Document 18/601)
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Councillor Lyons/Councillor Lawson
That the report of the Health and Safety
Manager titled “Health and Safety Quarterly Report”
dated 30/08/2018 be received.
CARRIED
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11.
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Terms of Reference - Te Tira Toitū Te Whenua :
Hastings District Plan Cultural Values Subcommittee
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(Document 18/793)
A sheet (CG-14-1-00941) was
circulated at the meeting showing further suggested
amendments to the Terms of Reference for the Te Tira Toitū Te
Whenua : Hastings District Plan Cultural Values Subcommittee. Some
additional minor changes were also agreed to at the meeting.
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Councillor Kerr/Councillor Redstone
A) That
the report of the Pou Ahurea Matua - Principal Advisor: Relationships,
Responsiveness and Heritage titled “Terms of Reference - Te Tira
Toitū Te Whenua : Hastings District Plan Cultural Values Subcommittee”
dated 30/08/2018 be received.
B) That
Council adopt the proposed Terms of Reference for the Te Tira Toitū Te Whenua : Hastings District Plan Cultural Values
Subcommittee (CG-14-1-00941).
C) That the Hastings District Council Committees and Rural Community
Board Delegations Register be amended to include the amendment of the Terms
of Reference for the Te Tira Toitū Te Whenua : Hastings District Plan
Cultural Values Subcommittee (CG-08-9-18-282).
CARRIED
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12.
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Updated 2018 Meeting Schedule Changes
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(Document 18/713)
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Councillor Nixon/Councillor Dixon
A) That
the report of the Democratic Support Manager titled “Updated
2018 Meeting Schedule Changes” dated 30/08/2018 be
received.
B) That the 2018 Meeting Schedule be amended as follows:-
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Committee
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Date
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Time
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Venue
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Council
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20 November 2018 (was 22 November 2018)
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9.00am
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Council Chamber
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CARRIED
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13.
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Requests Received under the Local Government
Official Information and Meetings Act (LGOIMA) Monthly Update
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(Document 18/750)
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Councillor Harvey/Councillor Nixon
A) That
the report of the Democratic Support Manager titled “Requests
Received under the Local Government Official Information and Meetings Act
(LGOIMA) Monthly Update” dated 30/08/2018 be
received.
B) That the LGOIMA requests received in July and August 2018 as set
out in Attachment 1 (IRB-2-1-18-1378) of the report in “A)” above
be noted.
CARRIED
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14. Additional Business Items
There were no additional business items.
15. Extraordinary
Business Items
There were no extraordinary business items.
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16.
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Recommendation to
Exclude the Public from Item 17
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SECTION 48,
LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987
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Mayor Hazlehurst/Councillor Barber
THAT the public now be
excluded from the following parts of the meeting, namely;
17 Parking
Facility for Opera House & Municipal Building
The general subject of the matter to be considered
while the public is excluded, the reason for passing this Resolution in
relation to the matter and the specific grounds under Section 48 (1) of the
Local Government Official Information and Meetings Act 1987 for the passing
of this Resolution is as follows:
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GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED
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REASON FOR PASSING THIS RESOLUTION IN
RELATION TO EACH MATTER, AND PARTICULAR INTERESTS PROTECTED
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GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF
EACH RESOLUTION
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17 Parking Facility for
Opera House & Municipal Building
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Section
7 (2) (i)
The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
To enable Council
to continue negotiations.
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Section
48(1)(a)(i)
Where the
Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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CARRIED
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________________________
The meeting closed at 2.55pm
Confirmed:
Chairman:
Date:
Hastings District Council