Description: COAT-ARM Hastings District Council

 

Civic Administration Building

Lyndon Road East, Hastings

Phone:  (06) 871 5000

Fax:  (06) 871 5100

WWW.hastingsdc.govt.nz

 

 

 

 

Open

 

A G E N D A

 

 

HDC - Māori Joint Committee MEETING

 

 

Meeting Date:

Wednesday, 15 August 2018

Time:

1.00pm

Venue:

Council Chamber

Ground Floor

Civic Administration Building

Lyndon Road East

Hastings

 

Committee Members

 

Chair: Mr Robin Hape

Mayor Hazlehurst

Councillors Barber (Deputy Chair),  Lawson, O’Keefe, Poulain, and Travers

Mr Te Rangihau Gilbert, Ms Tracee Te Huia, Mrs Evelyn Ratima,  Mr N Tiuka and Mr S Walker

Kaumatua: Jerry Hapuku

 

Officer Responsible

Pou Ahurea Matua Principal Advisor: Relationships, Responsiveness and Heritage – Dr James Graham

Committee Secretary

Carolyn Hunt (Extn 5634)

 


Hastings District Council: Māori Joint Committee – Terms of Reference

This Committee is established between the Hastings District Council and Māori.

Context

·         The Joint Committee has been established by the Council as a deliberate step taken to assist in the development of sustainable relationships with Māori.  Further it is intended the Council meet the intent and spirit of the Council’s obligations set out in the legislation more particularly the obligations of the Local Government Act 2002:-

·          

    towards establishing and maintaining processes that provide opportunities for Māori to contribute to the decision processes of the Council and

    fostering the development of Māori capacity to contribute to those processes and

    the provision of information to assist Māori contribution to Council’s activities.

 

·         The Council wishes the Joint Committee to reflect a spirit of partnership between the Council and the community and to contribute effectively to the Council’s activities.  To enable this to occur the Fields of Activity and Delegated Powers are framed with the widest scope possible.

·         The Council wishes the Joint Committee to assist it with the development of an integrated policy framework (based on Treaty of Waitangi Principles) for the Council aimed at delivering effective governance, engagement and service delivery for Council’s Māori Communities.

 

Fields of Activity

·         To provide policy advice with respect to the District Plan, regarding provisions for Wāhi Tapu, Papakainga, and where relevant to tangata whenua, any other amendments to the Plan.

 

·         To provide input to the LTP and Annual Plan with particular reference to those issues of importance to Māori from with the District.

·         To host Council hui a hapu events held twice a year.

·         To provide insight into Māori and other strategic community issues with particular reference to the Long Term Plan, the effectiveness of the District Plan and the delivery of the Annual Plan.

·         To consider and recommend Māori capacity building initiatives within budget and resource constraints of the Council.

·         To assist the Council as appropriate in conducting and maintaining effective, good faith working relationships with the Māori community including advice on governance arrangements.

·         To make decisions as to the allocation of Marae Development Fund grants within the allocated budget.

·         To assist the Council with the development of an integrated policy framework and work programme to enable effective governance, engagement and service delivery for Council’s Māori Communities.

 

 

Membership (12 Members)

The Mayor.

5 Councillors appointed by the Council.

6 members from Tangata Whenua to be appointed by the Council and Kaumatua, taking into account the “post settlement environment” and Matāwaka.

 

Election of Chairman and Deputy Chairman:

Chairman – to be elected at the first meeting of the Committee at the beginning of each triennium; and from among the appointed Tangata Whenua members of the committee.

Deputy Chair – to be elected at the first meeting of the Committee at the beginning of each triennium from among the elected members of the committee.

 

Quorum – at least three Councillor Members and three Tangata Whenua Appointees.

 

Delegated Powers

Authority to exercise all Council powers, functions and authorities in relation to the matters detailed in the Fields of Activity such as to enable recommendations to the Council on those matters.

 

Authority to make decisions on the allocation of Marae Development Fund grants within the allocated budget.

 

Authority to develop procedures and protocols that assist the Committee in its operation, provided that such procedures and protocols meet the statutory requirements of the Local Government Act 2002, the Local Government Official Information and Meetings Act 1987 and Council’s Standing Orders.

 

The Chairman shall not have a casting vote.

 

Note:    The Terms of reference for the Hasting District Council: Māori Joint Committee shall be subject to review by the Joint Committee at its first meeting following each local government triennial election.

 


 

HASTINGS DISTRICT COUNCIL

 

HDC - Māori Joint Committee MEETING

 

Wednesday, 15 August 2018

 

VENUE:

Council Chamber

Ground Floor

Civic Administration Building

Lyndon Road East

Hastings

TIME:

1.00pm

 

A G E N D A

 

 

 

1.         Apologies

At the close of the agenda no apologies had been received.

At the close of the agenda no requests for leave of absence had been received.

2.         Conflict of Interest

Members need to be vigilant to stand aside from decision-making when a conflict arises between their role as a Member of the Council and any private or other external interest they might have.  This note is provided as a reminder to Members to scan the agenda and assess their own private interests and identify where they may have a pecuniary or other conflict of interest, or where there may be perceptions of conflict of interest. 

If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the relevant item of business and withdraw from participating in the meeting.  If a Member thinks they may have a conflict of interest, they can seek advice from the General Counsel or the Democratic Support Manager (preferably before the meeting). 

It is noted that while Members can seek advice and discuss these matters, the final decision as to whether a conflict exists rests with the member.

3.         Confirmation of Minutes

Minutes of the HDC - Maori Joint Committee Meeting held Wednesday 23 May 2018.                                                                                                                                         1

4.         Te Awa o Te Atua Reserve                                                                                     11

5.         Presentation of progress of Hastings Urban Stormwater monitoring and activities                                                                                                                      13

6.         Waipatu and Bridge Pā Community Plan Update                                            17

7.         Review of Māori Participation in Council Decision Making                           25

8.         Māori Responsiveness Framework                                                                     31

9.         Cultural Responsiveness Professional Learning & Development and Te Reo Māori at Council                                                                                                        39

10.       Marae Development Fund Policy                                                                         55

11.       Additional Business Items

12.       Extraordinary Business Items 

 

 

    


CG-14-14-00055                                                                         1

COAT-ARM Hastings District Council

 

Civic Administration Building

Lyndon Road East, Hastings 4156

Phone:  (06) 871 5000

Fax:  (06) 871 5100

www.hastingsdc.govt.nz

 

 

 

 

 

OPEN

 

M I N U T E S

 

 

 

 

HDC - Māori Joint Committee

 

 

 

Meeting Date:

Wednesday, 23 May 2018

 


Minutes of a Meeting of the HDC - Māori Joint Committee

held on 23 May 2018 at 1.00pm

 

Table of Contents

 

Item                                                                                    Page No.

 

1.         Apologies  1

2.         Conflicts of Interest 1

3.         Confirmation of Minutes  1

5.         Appointment of Representatives to the Hastings District Plan Review Committee and Te Tira Toitū te Whenua -  Hastings District Plan Outstanding Natural Landscapes Subcommittee  2

4.         Libraries update  3

6.         Mana Whenua Mapping Project 3

7.         Te Awa o Te Atua Reserve  4

8.         Cultural Development 4

9.         Heretaunga Arts, Culture and Heritage  5

10.       Māori Joint Committee Participation at Council 5

11.       Maori Responsiveness Framework  6

12.       Additional Business Items  6

13.       Extraordinary Business Items  6

           

 

 


 

HASTINGS DISTRICT COUNCIL

 

MINUTES OF A MEETING OF THE HDC - Māori Joint Committee

HELD IN THE Council Chamber, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON

 Wednesday, 23 May 2018 AT 1.10pm

 

 

Present:                          Chair: Mr Robin Hape

                                               Mayor Hazlehurst

                                               Councillors O’Keefe, Travers, Barber, (Deputy Chair) Lyons and Poulain

                                               Messrs Te Rangihau Gilbert, Mr Shayne Walker and Mrs Evelyn Ratima

Kaumatua: Jerry Hapuku

 

ALSO Present:              Chief Executive (Mr Ross McLeod)

                                               Pou Ahurea Matua - Principal Advisor: Relationships, Responsiveness and Heritage – (Dr James Graham)

                                               Pou Ahurea - Advisor:  Relationships, Responsiveness and Heritage (Ms Rose Smith)

                                               Manager, Emergency Readiness & Response and Libraries (Ms P Murdoch)

                                               Democratic Support Manager (Ms J Evans)

                                               Committee Secretary (Mrs C Hunt)

 

Kaumātua Jerry Hapuku gave the opening Karakia.

 

1.         Apologies 

 

Mayor Hazlehurst/Councillor Travers

That an apology for absence from Ngaio Tiuka and Tracee Te Huia and an apology for lateness from Councillor O’Keefe be accepted.

 

CARRIED 

 

 

2.         Conflicts of Interest

There were no declarations of conflicts of interest.

 

3.         Confirmation of Minutes

 

Councillor Barber/Mrs Ratima

That the Notes of the Retreat held on Wednesday, 28 March 2018 and the minutes of the HDC - Māori Joint Committee Meeting held Thursday 29 March 2018 and be confirmed as a true and correct record and be adopted.

CARRIED 

 

With the agreement of the meeting Item 5 was taken out of order and addressed.

 

5.

Appointment of Representatives to the Hastings District Plan Review Committee and Te Tira Toitū te Whenua -  Hastings District Plan Outstanding Natural Landscapes Subcommittee

(Document 18/434)

 

Councillor O’Keefe joined the meeting at 1.20pm.

 

 

As part of the new committee structure Council decided that the establishment of a District Plan joint committee was one way of providing an opportunity for Māori to have involvement in the Council’s decision making processes.

Te Tira Toitū te Whenua Subcommittee would comprise Councillors Barber, Heaps, Redstone and Schollum and four HDC-Māori Joint Committee representatives. The focus of the Subcommittee would be to oversee the formation of a project plan and timeframe to consider options for any changes to the Proposed District Plan to reflect areas of cultural significance.

The Committee considered the name of the Subcommittee of Te Tira Toitū te Whenua should be “Hastings District Plan Cultural Values”  rather than “Outstanding Natural Landscapes” as this would include other areas of cultural significance.

 

 

Councillor Barber/Mrs Ratima

A)        That the report of the Democratic Support Manager titled Appointment of Representatives to the Hastings District Plan Review Committee and Te Tira Toitū te Whenua -  Hastings District Plan Cultural Values Subcommittee dated 23/05/2018 be received.

B)        That Council be recommended to appoint Tracee Te Huia to the District Plan Review Working Party.

CARRIED

 

 

Councillor Barber/Councillor Lyons

 

C)        That the HDC : Māori Joint Committee recommend to Council that Te Rangihau Gilbert,  Ngaio Tiuka, Evelyn Ratima  and  Shayne Walker be appointed to Te Tira Toitū te Whenua (Hastings District Plan Cultural Values Subcommittee).

 

D)       That the HDC : Māori Joint Committee recommend to Council that the Terms of Reference for Te Tira Toitū te Whenua (Hastings District Plan Cultural Values Subcommittee be amended (CG-14-14-00054) to broaden the focus away from landscapes toward the integration of cultural values.

CARRIED

 

Councillor Barber left the meeting at 1.35pm.

 

 

 

 

 

4.

Libraries update

(Document 18/148)

 

 

The Manager, Emergency Readiness & Response and Libraries, Ms  Murdoch updated the Committee on the outcome of investigation into collection of ethnicity data for library users.

 

The Hastings Libraries is a part of a consortium and shares a computer system with 38 other councils.  An approach has been made to the Consortium with a request to collect ethnicity data.  Visitors to the library are counted automatically, but register only as a number. There was no way of identifying visits by age, gender, ethnicity or any other defining attribute.

 

Ms Murdoch advised that a request had been made to the Consortium to have this information included and the Committee would be informed of them when received.

 

Ms Murdoch suggested that an option to capture ethnicity data could be by including the question as part of a survey.

 

 

Councillor Lyons/Mayor Hazlehurst

A)     That the report of the Manager, Emergency Readiness & Response and Libraries titled “Libraries update” dated 23/05/2018 be received.

B)     That the Committee recommends to Council that funding for conducting a community survey on library service development is approved for the 2019/2020 financial year.

C)     That the Manager, Emergency Readiness & Response and Libraries submit a request to the Consortium for ethnicity data to be recorded in patron records.

With the reasons for this decision being that the objective of the decision will contribute to meeting the current and future needs of communities for high quality local public services in a way that will ensure cost-effective and relevant library services for households and businesses by providing:

i)        Community infrastructure for recreational, arts and cultural opportunity;

ii)       Services to meet recreational, arts and cultural needs.

CARRIED 

 

 

6.

Mana Whenua Mapping Project

(Document 18/396)

 

 

The Pou Ahurea Matua - Principal Advisor: Relationships, Responsiveness and Heritage, Dr  Graham displayed an example of the GIS mapping (STR-17-18-163).

The purpose of this mana whenua mapping project was to produce a mapped (GIS) notification list for areas relevant to individual iwi, hapū, Post Settlement Governance Entities (PSGEs) and marae groups (mana whenua).

 

 

Councillor Travers/Mrs Ratima

A)        That the report of the Environmental Planner (Policy) titled Mana Whenua Mapping Project dated 23/05/2018 be received.

CARRIED 

 

7.

Te Awa o Te Atua Reserve

(Document 18/388)

 

 

The Pou Ahurea - Advisor:  Relationships, Responsiveness and Heritage, Ms Smith updated the Committee on Te Awa o Te Atua Reserve harakeke collection project that was placed at the Longlands roundabout.

The project had temporarily ceased with the departure of the Strategic Advisor Culture and Heritage and had now resumed under the guidance of Bronwyn Te Muri (Muri) Whaanga, and Council Parks and Reserves’ officers. 

 

 

Councillor O'Keefe/Mr Walker

A)      That the report of the Pou Ahurea Advisor: Responsiveness, Relationships & Heritage titled Te Awa o Te Atua Reserve dated 23/05/2018 be received.

B)     That the HDC : Māori Joint Committee continues to support the development of Te Awa o Te Atua Reserve project.

C)     That the HDC : Māori Joint Committee supports the mana whenua kaitiakitanga of Ms  Bronwyn Te Muri Whaanga to further develop and coordinate the work project.

With the reasons for this decision being that the objective of the decision will contribute to meeting the current and future needs of communities in a way to ensure that the Collection is preserved as a taonga of great value to the community.

CARRIED 

 

 

8.

Cultural Development

(Document 18/395)

 

 

The Pou Ahurea Matua - Principal Advisor: Relationships, Responsiveness and Heritage, Dr  Graham updated the Māori Joint Committee on a proposed Cultural Development Programme for the Hastings District Council.

 

It would centre on the professional learning and development of staff to become more culturally responsive, which means increased use and or understanding of te reo Māori, tikanga Māori, local history, the social sciences, and strategic issues implicated by kaupapa Māori (i.e. relative to roading, engineering, planning, environmental, 3 Waters, marketing and communication, customer relations, information technology and so on).

 

It was suggested that a programme be introduced in Council that included a test at its conclusion to ensure Councillors and staff were “culturally safe”.  It was anticipated that there would be demand from staff to participate in this programme and possibly some resistance also.

 

Mayor Hazlehurst/Councillor Travers

A)        That the report of the Pou Ahurea Matua - Principal Advisor: Relationships, Responsiveness and Heritage titled Cultural Development dated 23/05/2018 be received.

With the reasons for this decision being that the objective of the decision will contribute to effective local decision making and action by, and on behalf of communities.

CARRIED

 

Councillor O’Keefe left the meeting at 2.40pm.

 

9.

Heretaunga Arts, Culture and Heritage

(Document 18/413)

 

 

The Pou Ahurea Matua - Principal Advisor: Relationships, Responsiveness and Heritage, Dr  Graham updated the Committee on the outcome of the hui held on 29 March 2018.

A hui would be held later this week with cross-entity interest groups to ensure the momentum was maintained for the arts, culture and heritage kaupapa in regard to the Municipal Building Design and the Hastings District Council Arts and Culture Strategy.

 

 

Mr Hape/Mr Walker

A)        That the report of the Pou Ahurea Matua - Principal Advisor: Relationships, Responsiveness and Heritage titled Heretaunga Arts, Culture and Heritage dated 23/05/2018 be received.

CARRIED 

 

10.

Māori Joint Committee Participation at Council

(Document 18/419)

 

 

The Pou Ahurea Matua - Principal Advisor: Relationships, Responsiveness and Heritage, Dr  Graham gave a brief overview about the Committee’s participation and representation across decision-making at Council and other Committees in Council.

 

Dr Graham asked if that with the formation of the two committees, Te Tira Toitū te Whenua – the Hastings District Plan Cultural Values Subcommittee and the Hastings District Plan Review Committee at Council, was this recognising (increased) Māori participation at Council?

 

It was suggested that there needed to be a degree of independence for the Committee members from Treaty Settlements.  Relationships needed to be built with the Post Settlement Governance Entities (PSGEs) but this Committee was for Māori; mana whenua, taura here, tangata whenua.

 

Mrs Ratima left the meeting at 3.00pm

 

The Terms of Reference for the Māori Joint Committee were clear on what the Committee’s role was.

The Committee agreed that they would like Council to consider appointing two Māori Joint Committee representatives to Council and Standing Committees.

Concern was expressed that no cultural risk was included in Council or Committees and therefore how could this be built into the work plan. 

 

Mayor Hazlehurst/Mr Walker

A)        That the report of the Principal Advisor: Relationships, Responsiveness and Heritage titled Māori Joint Committee Participation at Council dated 23/05/2018 be received.

B)        That HDC : Māori Joint Committee recommend to Council that investigation be undertaken for Māori representation to be considered in the new Committee Structure and reported back to the Committee.

CARRIED 

 

11.

Māori Responsiveness Framework

(Document 18/461)

 

 

The Pou Ahurea Matua - Principal Advisor: Relationships, Responsiveness and Heritage, Dr  Graham advised that discussion had been undertaken with Council’s Chief Information Officer in regard to the possibility of digitising, promoting and revamping the Māori Responsiveness Framework.

 

 

Councillor Lyons/Mr Walker

A)        That the report of the Pou Ahurea Matua - Principal Advisor: Relationships, Responsiveness and Heritage titled Māori Responsiveness Framework dated 23/05/2018 be received.

With the reasons for this decision being that the objective of the decision will contribute to effective local decision making and action by, and on behalf of communities.

CARRIED 

 

12.       Additional Business Items

          There were no additional business items.

 

13.       Extraordinary Business Items

            There were no extraordinary business items.

___________________

 

The Chief Executive, Mr McLeod advised the meeting that Council were currently working on a recruitment process to engage his replacement, with his last day at Council being 21 June 2018.  The Chair of the Māori Joint Committee would be included in the process of employing the new Chief Executive.

 

            Council had resolved at the meeting held on 24 May 2018 that Mr Neil Taylor would be appointed Acting Chief Executive until appointment of a new incumbent.

 

Mr McLeod thanked and acknowledged the Committee for their support during his ten years at Council.

 

The Chair on behalf of the Committee wished Mr McLeod all the best for his new position as General Manager in Sydney, Australia.  His time and commitment to the District during the last 10 years was appreciated. 

  

Karakia:      Kaumātua Jerry Hapuku

_______________________

 

The meeting closed at 3.45pm

 

Confirmed:

 

 

 

Chairman:

Date:

 

 


File Ref: 18/703

 

 

REPORT TO:               HDC - Māori Joint Committee

MEETING DATE:        Wednesday 15 August 2018

FROM:                           Pou Ahurea Advisor: Responsiveness, Relationships & Heritage

Rosemary Smith

SUBJECT:                    Te Awa o Te Atua Reserve        

 

 

 

1.0       SUMMARY

1.1       The purpose of this report is to update the Committee on the progress of Te Awa o Te Atua Reserve.

2.0       CURRENT SITUATION

2.1       The Contract for Services consisting of a number of activities that provide a framework for the management of the harakeke collection is underway, is progressing well and according to timeframes.

2.2       The Contractor is communicating well with Council staff and Phase 1 deliverables have been achieved.

2.3       A weavers’ database has been collated with up 57 Kahungunu weavers registered.  Forty seven live in Hastings and Napier and 10 weavers travel monthly to Kahungunu for wananga.

2.4       Hapu guidelines for management of resources are under development.   Ngāti Rahunga i te Rangi (Mangaroa), Ngāti Poporo (Korongata) and Ngāti Ngarengare (Houngarea) have been and will continue to be consulted with.

2.5       This project meets our community outcomes which contributes to connecting communities, activates communities, and helps to protect the natural environment.

2.6       In September, to lead into and coincide with Te Wiki o Te Reo Maori celebrations and activities, whakawateatia of the Reserve will take place.

2.7       Te Muri Whaanga has been invited to speak to the committee today.

 

3.0       RECOMMENDATIONS AND REASONS

A)        That the report of the Pou Ahurea Advisor: Responsiveness, Relationships & Heritage titled Te Awa o Te Atua Reserve dated 15/08/2018 be received.

B)        That the Committee continues to support the development of Te Awa o Te Atua Reserve.

 

With the reasons for this decision being that the objective of the decision will contribute to meeting the current and future needs of communities in a way to ensure that the Reserve is preserved as a taonga of indigenous mātauranga of great value to communities.

 

Attachments:

There are no attachments for this report.

 

 


File Ref: 18/721

 

 

REPORT TO:               HDC - Māori Joint Committee

MEETING DATE:        Wednesday 15 August 2018

FROM:                           Stormwater Manager

Matthew Kneebone

SUBJECT:                    Presentation of progress of Hastings Urban Stormwater monitoring and activities        

 

 

1.0       SUMMARY

1.1       The purpose of this report is to inform the Committee on the work Council has been completing in regards to urban storm water management.

1.2       The Council is required to give effect to the purpose of local government as prescribed by Section 10 of the Local Government Act 2002. That purpose is to meet the current and future needs of communities for good quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost–effective for households and businesses. Good quality means infrastructure, services and performance that are efficient and effective and appropriate to present and anticipated future circumstances.

1.3       The objective of this decision relevant to the purpose of Local Government is supporting mana whenua, tāngata whenua and community aspirations and development through the support of enhanced community facilities and infrastructure.

1.4       This report concludes by recommending the Committee receive the presentation of the Stormwater Manager titled ‘Progress of Hastings Stormwater Monitoring and Activities’.

2.0       BACKGROUND

2.1       In 2010 the Hawkes Bay Regional Council issued a resource consent to Hastings District Council for the collection and discharge of urban stormwater.

2.2       The discharge consent is made up of 39 conditions requiring HDC to manage the effects of stormwater generated from the urban areas of the Hastings district.

2.3       One of the major focus areas of the consent is the monitoring of the quality of the stormwater discharges and the potential impact these discharges are having on the receiving environment.

2.4       Since 2010 a significant amount of water quality and stream sediment monitoring has been undertaken.  This period of monitoring has highlighted certain catchments of concern where water quality triggers have been exceeded.

2.5       In 2015 a catchment management plan was developed, which ranked the urban catchments from worst to first.  It was not unexpected when the Ruahāpia Industrial catchment was identified as having the greatest number of water quality exceedances.

2.6       This presentation was delivered to the TANK group in February 2018 to inform the group of the approach HDC is taking to manage the effects urban stormwater on the environment.

3.0       CURRENT SITUATION

3.1       Based on the intensive monitoring carried out to date, it has become clear that action is needed to address the source of pollution in the Ruahāpia industrial catchment. 

3.2       An application was made to the Hawke’s Bay Regional Council in 2017, requesting a change to the monitoring frequency to allow HDC to move from ‘routine’ monitoring to ‘targeted’ monitoring, so HDC can focus on the catchments of concern.

3.3       A programme is being developed to carry out a catchment assessment of the Ruahāpia Industrial catchment to identify possible sources of pollution entering the stormwater network from individual industrial sites.

3.4       All industrial sites will be assessed and identified as made a high, medium or low risk of contaminants entering the stormwater system.  High risk sites will be addressed as a priority, which is consistent with the conditions of the discharge consent.

3.5       This approach requires individual properties to identify sources of contaminants on site and provide on-site treatment to remove contaminants from the stormwater runoff before it enters the HDC stormwater system.

3.6       A similar programme is planned for the Riverslea catchment, as monitoring results have shown a high number of water quality exceedances - which is surprising, given the catchment is predominantly residential.  These exceedances may be related to the agricultural activities outside the urban catchment and will need further investigation.

3.7       An opportunity exists now to take this discussion to the wider community as part of the community/hapu planning for the Waipatu/Ruahāpia area and the Ruahāpia/Te Karamū enhancement projects.  This will provide an opportunity to integrate cultural values into our approach to stormwater management.

3.8       The presentation will note the key findings from the monitoring results and what follow-up tasks are being actioned and considered.

 

4.0       RECOMMENDATIONS AND REASONS

A)        That the report of the Stormwater Manager titled Presentation of progress of Hastings Urban Stormwater monitoring and activities dated 15/08/2018 be received.

B)        That the Council and the HDC : Maori Joint Committee support this approach to stormwater management as one method to improve the quality of stormwater discharge from the urban district.

With the reasons for this decision being that the objective of the decision will contribute to meeting the current and future needs of communities for good quality local infrastructure in a way that is most cost-effective for households and business by:

i)          Providing monitoring information to inform future investment and policy setting processes.

 

 

Attachments:

There are no attachments for this report.

 

 


File Ref: 18/697

 

 

REPORT TO:               HDC - Māori Joint Committee

MEETING DATE:        Wednesday 15 August 2018

FROM:                           Pou Ahurea Advisor: Responsiveness, Relationships & Heritage

Rosemary Smith

Team Leader Strategy & Projects

Louise Stettner

SUBJECT:                    Waipatu and Bridge Pā Community Plan Update        

 

 

1.0       SUMMARY

1.1       The purpose of this report is to introduce and inform the Committee of the Waipatu and Bridge Pā Community Plan projects.

2.0       BACKGROUND

2.1       In May 2018, Council approved through the Long Term submission process two requests for the development of Community Plans - Waipatu and Bridge Pā.  The submissions made on behalf of the marae of Bridge Pā and Waipatu are attached as Attachment 1 and Attachment 2.

2.2       In the past, Council has supported hapu development plans that typically focussed on marae and supporting infrastructure.  Council has also supported the development of community plans that focussed on particular suburbs of Hastings such as Camberley; Mayfair and Flaxmere. 

2.3       The development of Bridge Pā and Waipatu plans involve a slightly different model in that while they relate to an area of Hastings they are being led by the local hapu.  In light of this different model the project team working alongside these communities will include officers from both the Social and Youth Development Team (that support the development of community plans) and the Responsiveness, Relationships and Heritage Team (that support the development of hapu development plans).

2.4       Bridge Pā Plan - Officers are currently working with Mangaroa Marae Committee to consider how the community plan will be developed.

2.5       Waipatu Plan – A working group made up of members from Waipatu Marae and Ruahāpia Marae has been formed.  Officers will be working alongside this group to assist in the development of a draft plan.

2.6       While the development of both of these community plans is being led by the local hapu, wider community consultation will be undertaken.

2.7       Once these plans have been completed they will be presented to this Committee prior to being considered and endorsed by Council.

 

 

3.0       RECOMMENDATIONS AND REASONS

A)        That the report of the Pou Ahurea Advisor: Responsiveness, Relationships & Heritage titled Waipatu and Bridge Pā Community Plan Update dated 15/08/2018 be received.

 

Attachments:

 

1

Submissions - Submission 121 - Ngahiwi Tomoana

CP-10-2-18-121

 

2

Submission 108 - Wi Huata

CP-10-2-18-108

 

 

 

 


Submissions - Submission 121 - Ngahiwi Tomoana

Attachment 1

 

PDF Creator


 

PDF Creator


 

PDF Creator


Submission 108 - Wi Huata

Attachment 2

 

PDF Creator


 

PDF Creator


 

PDF Creator


File Ref: 18/691

 

 

REPORT TO:               HDC - Māori Joint Committee

MEETING DATE:        Wednesday 15 August 2018

FROM:                           Democratic Support Manager

Jackie Evans

Pou Ahurea Matua - Principal Advisor: Relationships, Responsiveness and Heritage

Dr James Graham

SUBJECT:                    Review of Māori Participation in Council Decision Making        

 

 

 

1.0       SUMMARY

1.1       The purpose of this report is to consider Māori participation in council decision-making by recommending to Council the making of Māori  appointments to the Council’s standing committees.

1.2       The Council is required to give effect to the purpose of local government as prescribed by Section 10 of the Local Government Act 2002. That purpose is to meet the current and future needs of communities for good quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost–effective for households and businesses. Good quality means infrastructure, services and performance that are efficient and effective and appropriate to present and anticipated future circumstances.

1.3       The objective of this decision relevant to the purpose of Local Government is the inclusion of Māori in the decision-making processes of council in order to recognise and respect the Crown’s responsibility to take appropriate account of the principles of the Treaty of Waitangi, and to maintain and improve opportunities for Māori to contribute to local government decision-making processes.

1.4       This report concludes by presenting a number of options and asking for a direction from this Committee to progress the inclusion of Māori in the Council’s decision-making processes.

2.0       BACKGROUND

2.1       On 20 April 2017 when the Council resolved not to include Māori wards for the 2019 triennial elections, the Chief Executive was instructed to report back on options for increasing Māori participation in council governance and decision-making. Since that time, officers have researched what other councils do and reported the findings to the Committee and to a joint council workshop.

2.2       No two local authorities are alike in their history, their inter hapū relationships, or ‘personality in the large’.  It is not predictable that what works in one local authority will work in another.  Yet comparison between councils may yield particular practices that may be adopted anew by a council.

2.3       Discussions at the Committee and Council appreciated that the construction and inclusion of Māori participation in the decision-making process is a significant issue which needs to take into account the following:

·    Treaty of Waitangi

·    Local Political conditions

·    Resource allocation and capacity

·    Mutually appropriate processes for appointment

2.4       As a result of a further debate at the HDC:  Māori Joint Committee retreat on 29 March 2018, a further report was considered at the 23 May 2018 meeting when it was resolved:

That HDC: Māori Joint Committee recommend to the Council that investigation for Māori representation to be considered as part of the new Committee Structure.

2.5      In order to give effect to this resolution it is necessary to provide a proposed operational framework for recommendation to Council for the appointment of Māori representatives to the Council’s standing committees.

3.0       CURRENT SITUATION

Legal Framework: Appointment of Non Elected Members to Council Committees

 

3.1       The Local Government Act 2002 Part 6 provides for:

 

“Section 81 - Contributions to decision-making processes by Māori:

 

(1)     A local authority must-

a.    Establish and maintain processes to provide opportunities for Māori to contribute to the decision-making processes of the local authority; and

b.    Consider ways in which it may foster the development of Māori capacity to contribute to decision-making processes of the local authority;

c.    Provide relevant information to Māori for the purposes of (a) and (b)”

 

Role of an elected member

 

3.2      The LGA 2002 provides guidance on the question about whether elected members act on behalf of their wards or on behalf of the district as a whole, by requiring all elected members to swear an oath before taking up their role

 

3.3      All elected members swear an oath at the inaugural meeting of the council, which states:-

 

I [name] declare that I will faithfully and impartially, and according to the best of my skill and judgement, execute and perform, in the best interests of [name of region district, city, local or community board], the powers, authorities and duties vested in, or imposed upon me as a member of the [name of local authority] by virtue of the Local Government Act 2002, the Local Government Official Information and Meetings Act 1987, or any other Act”

 

3.4       The oath makes it clear that despite the fact that members may have been elected by a ward, they must make decisions in the interests of the district as a whole.

Committee Appointments

3.5       Within the legislation, there is provision for committees to have non-elected appointed members to committees and subcommittees. LGA 2002 Schedule 7 Section 31 (3) states

 

The members of a committee or subcommittee may, but need not be, elected members of the local authority, and a local authority or committee may appoint to a committee or subcommittee a person who is not a member of the local authority or committee, if, in the opinion of the local authority, that person has the skills, attributes, or knowledge that will assist the work of a committee or subcommittee.

 

3.6       There are currently Māori appointments on the following committees:

 

·         Tangata Whenua Wastewater Joint Committee (includes 5 tangata whenua appointments)

·         HDC: Māori Joint Committee (6 members from tangata whenua and kaumatua

·         Hastings District Plan Review Committee (includes 1 appointment from HDC: Māori Joint Committee) and

·         Te Tira Toitū te Whenua – Hastings District Plan Cultural Values Subcommittee (includes 4 members appointed by the HDC: Māori Joint Committee

3.7       There are four main decision-making standing committees

 

·    Community Development (meets 6 times per year)

·    Finance and Risk (meets 4 times per year)

·    Strategy, Planning and Partnerships (meets 4 times per year)

·    Works and Services (meets 4 times per year)

 

3.8      The time commitment is likely to be from 1.00pm – 4.00pm on meeting days, plus preparation time. There may also be a further commitment to attend workshops from time to time.

 

3.8      Members appointed to the standing committees are subject to the same legal constraints as elected members and will be required to abide by the requirements of the LGA 2002, Local Authorities Members Interests Act 1968, the Council’s Standing Orders and the Councillor’s Code of Conduct. Appointees may also be asked to disclose their financial interests for recording in the Register of Interests

4.0       IMPLICATIONS FOR COUNCIL

4.1       Many councils have standing committees with Māori appointments. Māori members can be full members with voting rights, or be observers, who generally have the right to speak but not vote.

4.2       A critical point to be considered is the matter of accountability: to whom are appointed members accountable?  If appointments are made to reflect sectors of the community, it is notable that once selected for appointment the focus of participation is to benefit the whole community, not just their interest group or be at risk of conflict of interest.  So it is with elected members: once they are elected to Council they are there to benefit the community as a whole.

4.3       This does not detract or impede the purpose for the appointments; which is to provide for a Māori perspective into council decision-making. It is this perspective, if not otherwise reliably present, which strengthens the make-up of the decision-making processes of the Council, and broadens the range of perspective being considered.

Impact on voting

4.4       Presently there are fourteen councillors and the Mayor on standing committees, this provides an uneven number of fifteen on the Council and standing committees for a simple majority in decision-making.

4.5       If one further appointed voting member were to be added to a committee, it would make the committee membership an even number. The acts and questions before a local authority must be decided at a meeting through an open vote exercised by the majority of the members of that meeting voting. In the event of an equality of votes, the Mayor, Chairperson or any other person presiding at a meeting, has a deliberative vote and a casting vote.

Appointment process

4.6       Criteria and an appointment processes will need to be set down. For example in Kāpiti, candidates apply to sit on the standing committees. They are interviewed by Te Whakaminenga o Kāpiti and appointed by the Council. The Chair of the Partnership Committee also has the ability to attend full meetings of the Council. Other councils, such as Marlborough have an appointed iwi representative on each of its standing committees.

4.7       Alternatively, the Council could decide to appoint existing HDC: Māori Joint Committee members to its standing committees if they have the capacity to serve.

5.0       SIGNIFICANCE AND ENGAGEMENT

5.1       This issue is likely to generate significant public interest but does not trigger the significance and engagement policy.

6.0       OPTIONS

6.1       There are three options open to the Committee for onward recommendation to the Council.

Option One: Make one Māori appointment to each standing committee with full participation and speaking, either with or without voting rights. The HDC: Māori Joint Committee to decide whether to establish a criteria and recruitment process for appointments, or to appoint from membership of the HDC: Māori Joint Committee.

Option Two: To design a framework for a selection and appointment process for Māori appointees to its standing committees for implementation after the triennial elections in 2019, subject to the approval of the incoming Mayor and Council.

Option Three: Retain Status Quo.

7.0       PREFERRED OPTIONS AND FINANCIAL IMPLICATIONS

7.1       The options outlined above are a political decision, and for the HDC: Māori Joint Committee to decide how opportunities for Māori to contribute to decision-making processes can best be achieved within the local context of Hastings District Council. Any recommendation of this Committee will require the approval of full Council

7.2       The issue of remuneration will need to be addressed. Currently the Chair and HDC: Māori Joint Committee appointed members are paid at the same rate as the Rural Community Board Chair and members.  An assessment of the time commitment will need to be undertaken to decide on whether the current arrangements are adequate, including preparation time, and attendance at meetings and workshops.

7.3       Currently there is no budget provision for additional remunerated appointments to its standing committees.

8.0       NEXT STEPS

8.1       Any recommendation will require the approval of the full Council. and further research and work will need to be undertaken to the following issues:

·    selection and/or appointment process,

·    level of remuneration and

·    budgetary provision.

8.2       The next triennial election will be held in just over a year in October 2019. Given the timescale, the Committee and the Council is requested to consider whether to implement the changes, if any within this triennium, or to put procedures in place to commence after 12 October 2019, subject to the agreement of the incoming Mayor and Council at that time.

 

9.0       RECOMMENDATIONS AND REASONS

A)        That the report of the Democratic Support Manager titled Review of Māori Participation in Council Decision Making dated 15/08/2018 be received.

B)        That the HDC: Māori Joint Committee recommend to Council a preferred option as set out in Paragraph 6.1 above, and indicate an appropriate timescale for implementation.

With the reasons for this decision being that the objective of the decision will contribute to meeting the current and future needs of communities for local public services in a way that is most cost-effective for households and business by improving Māori engagement in the Council’s governance and decision-making processes.

 

 

Attachments:

There are no attachments for this report.

 

 


File Ref: 18/704

 

 

REPORT TO:               HDC - Māori Joint Committee

MEETING DATE:        Wednesday 15 August 2018

FROM:                           Pou Ahurea Matua - Principal Advisor: Relationships, Responsiveness and Heritage

Dr James Graham

SUBJECT:                    Māori Responsiveness Framework        

 

 

1.0       SUMMARY

1.1       The purpose of this report is to update the Committee about the ongoing development of the Māori Responsiveness Framework developed in 2015, and to recap briefly on achievements to date and future reporting.

1.2       This issue arises as part of the Māori Joint Committee’s ongoing involvement in Council’s planning and reporting processes.

1.3       The Council is required to give effect to the purpose of local government as prescribed by Section 10 of the Local Government Act 2002. That purpose is to meet the current and future needs of communities for good quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost–effective for households and businesses. Good quality means infrastructure, services and performance that are efficient and effective and appropriate to present and anticipated future circumstances.

1.4       This report concludes by recommending that this update against the development of the revised Māori Responsiveness Framework be received.

2.0       BACKGROUND

2.1       The Māori Responsiveness Framework was developed under the direction of the previous Relationships, Responsiveness and Heritage Advisor, Marama Laurenson in the latter part of 2015.

2.2       The Committee set about developing a Māori policy framework, which then evolved into the Māori Responsiveness Framework.

2.3       The framework recognises Te Tiriti o Waitangi as the founding document of our nation and the Council’s statutory obligations to Māori. 

2.4       Importantly the framework articulates the Council’s role in enabling opportunities for Māori to flourish and participate in a thriving community.

2.5       The framework also recognises that in order to foster effective Māori participation in democracy and to build strong Māori communities, an empowered Council organisation is needed, one which places emphasis on developing staff to enhance the organisation’s ability to respond more effectively to Māori.

 

 

3.0       CURRENT SITUATION

3.1       The framework is a tool to enable the assessment of Council performance where the underlying objective is to integrate in a mutually appropriate way, Māori responsiveness, into the organisation’s culture, and practices.

3.2       The framework is split into four areas: (1) an outline of the areas where Council can influence, (2) a set of measurable performance indicators to be reported against, (3) a commentary on other action orientated activity aligned with the priority areas of the framework and (4) a self-assessment reflection on the year past and areas of priority looking forward.

3.3       The review and redevelopment of the framework is timely to ensure its continued effectiveness where the framework has also been strengthened with an over-arching logic framework that recognises mana whenua – Ngāti Kahungunu and all those stakeholders who whakapapa to Kahungunu; as well as tāngata whenua.

3.4       The Māori Responsiveness Framework - Te Kura Nui details the philosophy of this framework and links it to the whenua (land) through localised history, traditions and cultural constructs such as waiata, karakia and pepeha (Attachment 1).

3.5       If there was a survey of Council, many wouldn’t know that there was or is a Māori Responsiveness Framework, therefore the implication is, is it doing what it was intended to do, is it responsive or is it nurturing responsiveness; both within and amongst the workforce at Council, and between Council and all of its [Māori] stakeholders?

3.6       The digitising of the framework makes it a more user friendly version and a space that is accessible by all staff

3.7       This report is essentially for information and to provide the Māori Joint Committee members with an update of the framework’s redevelopment.

4.0       SIGNIFICANCE AND ENGAGEMENT

4.1       This report is for information purposes only and does not trigger any threshold in the Policy on Significance and Engagement policy.

 

5.0       RECOMMENDATIONS AND REASONS

A)      That the report of the Pou Ahurea Matua - Principal Advisor: Relationships, Responsiveness and Heritage titled “Māori Responsiveness Framework” dated 15/08/2018 be received.

 

Attachments:

 

1

Te Kura Nui

STR-1-7-18-812

 

 

 

 


Te Kura Nui

Attachment 1

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


File Ref: 18/706

 

 

REPORT TO:               HDC - Māori Joint Committee

MEETING DATE:        Wednesday 15 August 2018

FROM:                           Pou Ahurea Matua - Principal Advisor: Relationships, Responsiveness and Heritage

Dr James Graham

SUBJECT:                    Cultural Responsiveness Professional Learning & Development and Te Reo Māori at Council        

 

 

1.0       SUMMARY

1.1       The purpose of this report is to update the Māori Joint Committee about the cultural development programme at Council to support Council to nurture its workforce to become more culturally responsive to mana whenua, tāngata whenua and kaupapa Māori.

1.2       This issue arises as part of the Committee’s ongoing involvement in Council’s aspiration to ‘step up Māori responsiveness’ and therefore to support the Council to be more culturally aware, confident, and responsive to mana whenua, tāngata whenua and to kaupapa Māori.

1.3       The Council is required to give effect to the purpose of local government as prescribed by Section 10 of the Local Government Act 2002. That purpose is to meet the current and future needs of communities for good quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost–effective for households and businesses. Good quality means infrastructure, services and performance that are efficient and effective and appropriate to present and anticipated future circumstances.

1.4       The objective of this decision relevant to the purpose of Local Government is to ensure the inclusion of mana whenua and of kaupapa Māori in all aspects of Council business and activities including the decision-making processes of Council.

1.5       This report concludes by recommending that the Māori Joint Committee receives the report.

2.0       BACKGROUND

2.1       Culturally responsive leadership is seen as a possible approach that can support inclusive environments and improved cultural responsiveness by Council for mana whenua, tāngata whenua and for the whole community. This approach values difference and different ways of knowing and doing, and so from a Council perspective and position, incorporates local cultural experiences, histories and perspectives into Council decision-making on matters concerning mana whenua, tāngata whenua and kaupapa Māori.

2.2       In recent years, researchers have focused on developing culturally responsive frameworks in relation to organisational leadership and where organisations have begun to identify the values, philosophies and practices that recognise and acknowledge the cultural diversity, realities and complexities of their respective Māori communities.

2.3       An earlier update to the Committee has already highlighted the work that Council had either implemented or recommended in recent years with regard to cultural responsiveness at Council, which included te reo Māori, tikanga Māori and local cultural development. Decision-making though across Council during this period though has not mirrored the recognition or acknowledgement that should be befitting of mana whenua i terms of cultural responsiveness.

3.0       CURRENT SITUATION

Te Reo Māori at Council

3.1       A survey was conducted recently at Council to gauge interest in te reo Māori lessons with over 70 expressions of interest (EOIs) received and eight of these being from Councillors.

3.2       Engagement and hui have occurred with Te Ūranga Waka – Māori Studies, Eastern Institute of Technology who are buoyed by the numbers and the potential to deliver te reo Māori at an organisational level here at Council. The preferred option is for a short course programme to be implemented this [second] semester and Council is currently awaiting a response from EIT who are seeking approval and funding to deliver a short course.

3.3       Should our request meet EIT’s capacity and approval in early August, we will be running weekly (and up to two times with repeated) lessons at Council in order to cater to as many staff as possible with the longer term aim of facilitating a certificate te reo Māori pathway for staff to engage with in 2019.

3.4       A paper is also being tabled and presented at LMT in early August to support the implementation of bilingual signage across Council and its facilities. This initiative will more than likely require a policy directive in order that the initiative is uniform across Council, the process is consistent and that the initiative is supported by both governance and management.

3.5       Mayor Hazlehurst has been invited to deliver an address on behalf of Council at the Ngāti Kahungunu Te Reo Māori Symposium – Te Reo ki Tua at the end of August. Council have met recently with the Director of Te Reo Māori at Ngāti Kahungunu Iwi Incorporated, Jeremy McLeod, and are looking to support and elevate the iwi’s Te Reo Māori Strategy and build a solid partnership relationship on this specific aspect of mana whenua and tino rangatiratanga.

Cultural Responsiveness Professional Learning & Development (PLD)

3.6       A cultural responsiveness programme of PLD aimed at becoming more culturally responsive as a Council workforce is being implemented from early August beginning with LMT.

3.7       The PLD forms part of the Māori Responsiveness Framework – Te Kura Nui, and so will be evaluated for its effectiveness using this framework where staff will use the PLD to review and set goals relative to performance appraisal and workplace KPIs.

3.8       The PLD progresses through phases of critical curriculum content including, te reo Māori, tikanga Māori, local history, the social sciences, strategic issues implicated by kaupapa Māori (i.e. relative to roading, engineering, planning, environmental, [3] water(s), marketing and communication, customer relations, information technology and so on).

3.9       This PLD programme will encompass a series of three sequenced workshops that manifest as a poutama construct; according to group / service or work area across one year.

3.10    All groups, services and or work areas would all receive the same ‘first’ workshop presentation (Attachment 1) from which progression and a subsequent workshop would then ensue relative to group, service and or context at Council.

Te Wiki o Te Reo Māori 2018

3.11    A working group has been established to strategise and implement a programme for Council to celebrate Te Wiki o Te Reo Māori this year in September.

3.12    A number of activities are planned to be held internally for Council staff and Councillors to celebrate and participate in at Council every week day during the week, September 10 - 14

3.13    There are also some community activities in the planning pipeline as this update report is being written. The Te Awa o Te Atua Reserve whakawātea (blessing) is going to be held at the start of the week with a ceremony to set the restoration and maintenance project in motion. There are also some activities planned for the CBD involving schools and community groups (kapa haka and kaupapa Māori).

4.0       SIGNIFICANCE AND ENGAGEMENT

4.1       This report is for information purposes only and does not trigger any threshold in the Policy on Significance and Engagement policy.

4.2       The costs associated with the proposed programme of cultural development and te reo Māori are to be resourced through the Strategic Culture and Heritage Cost Centre and Council where there is sufficient and or specific budget allocated for costs associated with the programme and initiatives. The costs will be monitored to ascertain whether additional budget may be required for the costs associated with implementing and then monitoring the programme moving forward.

 

5.0       RECOMMENDATIONS AND REASONS

A)        That the report of the Pou Ahurea Matua - Principal Advisor: Relationships, Responsiveness and Heritage titled Cultural Responsiveness Professional Learning & Development and Te Reo Māori at Council dated 15/08/2018 be received.

 

 

Attachments:

 

1

Professional Learning & Development and Te Reo Māori at Council

CG-14-14-00058

 

 

 


Professional Learning & Development and Te Reo Māori at Council

Attachment 1

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


File Ref: 18/730

 

 

REPORT TO:               HDC - Māori Joint Committee

MEETING DATE:        Wednesday 15 August 2018

FROM:                           Pou Ahurea Matua - Principal Advisor: Relationships, Responsiveness and Heritage

Dr James Graham

SUBJECT:                    Marae Development Fund Policy        

 

 

1.0       SUMMARY

 

1.1       The purpose of this report is to update the Committee on amendments to the funding policy for Marae development.

 

1.2       This issue arises with a change of personnel at Council and a change in focus from the process used in the Marae Whakaute Project that took a strategic approach to support Marae development.

 

1.3       The Council is required to give effect to the purpose of local government as prescribed by Section 10 of the Local Government Act 2002. That purpose is to meet the current and future needs of communities for good quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost–effective for households and businesses. Good quality means infrastructure, services and performance that are efficient and effective and appropriate to present and anticipated future circumstances.

 

1.4       The objective of this decision relevant to the purpose of Local Government is supporting mana whenua, tāngata whenua and community aspirations and development through the support of enhanced community facilities and infrastructure.

 

1.5       This report concludes by recommending the Committee receive the report of the Pou Ahurea Matua titled “Marae Development Fund Policy”.

 

2.0       BACKGROUND

 

2.1       The Marae Whakaute Project was launched in November 2015 to be completed by March 2017 with the aim of realising Marae capacity and capability to support the hosting of Te Matatini 2017. 

 

2.2       The current Marae Development Fund Policy was developed in 2016 as an amendment of the former Marae Maintenance Fund Policy.

 

2.3       The Marae Whakaute Project was completed in October 2016 and the Marae Development Fund resumed on 1 July 2017 with its annual allocation of $75,000.00.

 

 

2.4       The latter determined criteria for activities Council would approve for funding.  The amendment removed the criteria noting that Marae could decide what needed to be funded; and altered the funding regime to an annual funding round with funding required to be uplifted within a year of the application being made.

 

2.5       Under the former policy Council took a passive approach relying on Marae to submit applications on matters for funding identified by them, often in conjunction with other funding applications. Under that policy, Marae had to make applications to up to eight funders to compile the amount necessary to deliver major projects. That situation could be a cumbersome and stressful experience for Marae within the funding round culture. In addition, projects were sometimes undertaken without the ideal level of coordination and technical expertise in consenting, and management, of the buildings tasks.

 

2.6       While the Marae Development Fund resumed its former function and purpose, in 2017, the Marae Fire and Safety Pilot Project arose out of new rules, new regulations and compliance issues for our marae.

 

2.7       The aims of the Fire and Safety Pilot Project was to:

 

·    Support Marae to protect their taonga through appropriate fire systems;

·    To enable partners to gather the information to plan for future financial support so that fire and safety recommendations can be implemented.

 

2.8       The Project Leads are Te Puni Kōkiri, Hastings District Council, NZ Heritage, NZ Fire and Emergency Services, Department of Internal Affairs, A Fire Enginee, and our partners are all marae in the Heretaunga District that agree to participate in this pilot project.

 

3.0       CURRENT SITUATION

 

3.1       The project is currently in phase two where:

·    Project Leads are collating all the reports from all marae in the pilot project to understand the funding required collectively;

·    Project Leads will then start to work collaboratively with other funders to assess and identify next steps based on funding availability to support implementation with various options for consideration;

·    Project Leads and marae will meet collectively, project leads will present all the various options to marae and gain initial feedback; and,

·    Marae will report back to Te Puni Kōkiri on how their marae would like to proceed regarding the final and third phase.

 

3.2       $25 000.00 has been previously set aside from the Marae Development Fund to support the completion of Phase two alongside a $10,000.00 contribution from Te Puni Kōkiri.

 

3.3       Concurrently, the Marae Development Fund Policy has been updated to reflect the staffing personnel and key contact details, the application advertising and timing for 2018, and other accurate information as appropriate (Attachment 1).

3.4       The Marae Development Fund application form has also been amended for the 2018 funding round (Attachment 2).

 

4.0       SIGNIFICANCE AND ENGAGEMENT

 

4.1       This report does trigger the threshold of the significance policy. 

 

 

5.0       RECOMMENDATIONS AND REASONS

A)        That the report of the Pou Ahurea Matua - Principal Advisor: Relationships, Responsiveness and Heritage titled Marae Development Fund Policy dated 15/08/2018 be received.

 

Attachments:

 

1

Marae Development Fund Policy

STR-1-2-18-377

 

2

Marae Development Fund Application

COP-01-3-6-18-55

 

 

 

 


Marae Development Fund Policy

Attachment 1

 

PDF Creator


 

PDF Creator


 

PDF Creator


Marae Development Fund Application

Attachment 2

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator