Minutes of Strategy Planning and Partnerships Committee Meeting

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HASTINGS DISTRICT COUNCIL

MINUTES OF A MEETING OF THE Strategy Planning and Partnerships Committee HELD IN THE Council Chamber, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON Thursday, 9 August 2018 AT 1.00pm

Present: Councillor Lyons (Chair)

Mayor Hazlehurst, Councillors Barber (Deputy Chair), Harvey, Heaps, Kerr, Lawson, O’Keefe, Poulain, Redstone, Schollum, Travers and Watkins

ALSO Present: Acting Chief Executive (Mr N Taylor)

Group Manager: Asset Management (Mr C Thew)

Group Manager: Planning and Regulatory Services (Mr J O’Shaughnessy)

Group Manager: Human Resources (Mrs B Bayliss)

Chief Financial Officer (Mr B Allan)

Manager Strategic Finance (Mr B Chamberlain)

Director: Major Capital Projects Delivery (Mr G Hansen)

Team Leader Environmental Policy (Mrs M Gaffaney)

Senior Environmental Policy Planner (Special Projects) (Mrs A Sanders)

Community Safety Manager (Mr J Payne)

Parking Transportation Officer (Mr M England)

Licensing Inspector (Ms J Green)

Team Leader Environmental Health/Liquor (Mr T Stothart)

Project Strategic Manager (Mr S Faulknor)

Democratic Support Manager (Mrs J Evans)

Committee Secretary (Mrs C Hunt)

IN ATTENDANCE: Linda Hogan, Suzanne Jeffares-Hines and Sue Whittington (Clifton Reserve Society) – (Item 4)

Colin Lindsay (Gannet Beach Adventures Owner/Operator) – (Item 4)

1. Apologies

Leave of Absence had previously been granted to Councillor Dixon and Councillor Nixon.

2. Conflicts of Interest

There were no declarations of conflicts of interest.

3. Confirmation of Minutes – There were no minutes to confirm as this was the first meeting of this Committee.

Clifton Revetment

(Document 18/649)

The Director: Major Capital Projects Delivery, Mr Hansen displayed a powerpoint presentation (CG-14-72-00009) providing an overview of the final design plans for the proposed Clifton revetment. A decision was required from Council on whether to proceed with the construction of the revetment.

Amendments to the tables included in the Agenda report (paragraphs 6.5 and 9.1) were amended. The amended or new figures are shown in bold below:

Available Funding	2017/18
Balance of Clifton Revetment reserve account	$182,080
Budget for Consent and Design Works	$140,000
Agreed Loan Funding (2017/2018 LTP)	$1,000,000
Total Funds Available from all sources	$132,080

Funding	Annual	One off cost
Ongoing contribution to rehabilitation fund	$ 5,250
Ongoing contribution to initial revetment costs (both CMC & CRS)	~~$16,000~~
Contribution to temporary works (completed July 2018)		$96,000
Ongoing contribution to Hybrid funding (both CMC and CRS 2018)	$16,600
One off contribution to Hybrid funding model (both CMC and CRS 2018)		$60,000
	~~$37,850~~ $27,100	$156,000

Councillor Redstone/Councillor Heaps

A) That the report of the Group Manager: Planning & Regulatory titled “Clifton Revetment” dated 9/08/2018 be received.

B) That Council proceed to construct the Clifton Revetment as consented by HDC and HBRC (CL170304C, CL170305D, CL170306E, LU170307C, CL170308O, CL170309M, CD170310L & CL170311R) as set out in Option 1 below:

This project has been through a long and extensive investigation, negotiation, survey and design and finally consents phase to get to this point of reporting to Council. The solution of building a rock revetment wall for coastal protection works is entirely consistent with the preferred option identified through the wider Clifton to Tangoio Coastal Strategy project. While the consent duration is a maximum of 35 years the proposed wall will have a design life in excess of 50 years, with ongoing maintenance, and can be added to as the impacts of climate change and sea level rise take effect.

The proposed solution will address a long standing range of issues that are relevant to a well-used section of the districts coastline, with particular relevance to access to campgrounds, cafes, boat ramps and facilities, as well as the primary gateway to the iconic gannets and Cape Kidnappers. It is also important to note that a significant amount of work already exists on site such as the 80m revetment wall and recently completed emergency toe protection works that have been completed on the design alignment and will be incorporated into the final solution. Equally a response to not proceed with the works will see an ongoing and increasingly challenging set of circumstances continue to manifest as circumstances further deteriorate in the area.

In regard to precedent the Clifton situation can be seen as exceptional, having regard to the importance of the boat ramp to the District/Region, the public usage of the Clifton Camp, the tourism importance of this Clifton area for access to the gannet colonies and Cape Kidnappers and the fact that this project was initiated prior to the Coastal Hazards Strategy having been progressed to its current state.

It is considered unlikely that future projects will be able to demonstrate these, or similar features, such that the case for expenditure of public funds is likely to be different, and likely much weaker, in other cases.

As indicated in section 5.7 of the Agenda report in (A) above, the total capital build cost of the Clifton Revetment at August 2018 is $1,210,000 which can be funded by a loan with an annual servicing commitment of $118,000.

CARRIED

Variation 5 - Inner City Living

(Document 18/657)

The Team Leader Environmental Policy, Mrs Gaffaney displayed a map of the Central Business District (CG-14-72-00010) of the proposed Variation to the District Plan to enable above ground level residential activitity in the Hastings Central Commercial Zone.

Mayor Hazlehurst/Councillor Kerr

A) That the report of the Team Leader Environmental Policy titled “Variation 5 - Inner City Living” dated 9/08/2018 be received.

B) That the Section 32 evaluation, the Variation to the Proposed Hastings District Plan 2015 and the accompanying TDG report (ENV-9-19-6-18-1) tabled with this report be adopted for public notification pursuant to Schedule 1 of the Resource Management Act 1991.

With the reasons for this decision being that the objective of the decision will contribute to the performance of regulatory functions by:

i) Progressing Variation 5 to the Proposed Hastings District Plan to ensure that as Council’s primary regulatory tool for managing land use and subdivision, that it is consistent with Council’s strategic direction and with best practice.

CARRIED

Update on District Plan Appeals

(Document 18/656)

Councillor Watkins/Councillor Schollum

A) That the report of the Environmental Policy Manager titled “Update on District Plan Appeals” dated 9/08/2018 be received.

CARRIED

Parking Controls

(Document 18/659)

Councillor Schollum/Councillor Lyons

A) That the report of the Parking Transportation Officer titled “Parking Controls” dated 9/08/2018 be received.

B) That Council resolve pursuant to Clause 5.3.1(a)(i) of Chapter 5 (Parking and Traffic) of the Hastings District Consolidated Bylaw 2016, that 3 carpark spaces on the eastern side of Hastings Street North, be resolved to have a 60 minute time limit (REG-22-03-12-18-443).

C) That the Council resolve pursuant to Clause 5.3.1(a)(i) of Chapter 5 (Parking and Traffic) of the Hastings District Consolidated Bylaw 2016, that all the parking on Queen Street East, between Hastings Street North and Warren Street North be resolved to have a 180 minute time limit (REG-22-03-12-18-442).

With the reasons for this decision being that the objective of the decision will contribute to performance of regulatory functions in a way that is efficient and effective and appropriate to present and future circumstances by:

· Providing parking spaces in relevant places within the district that are safe and readily available to motorists.

CARRIED

Information Report - Enforcement Policy

(Document 18/565)

The Licensing Inspector, Ms Green displayed a powerpoint presentation (PMD-02-11-18-16) providing a brief overview of the development of a new Council Enforcement Policy which would provide guidance to Council officers when undertaking enforcement and compliance work.

Councillor Kerr/Councillor Lawson

A) That the report of the Licensing Inspector titled “Information Report - Enforcement Policy” dated 9/08/2018 be received.

CARRIED

Monitoring of Market Indicators - National Policy Statement on Urban Development Capacity

(Document 18/663)

Councillor Kerr/Councillor Watkins

A) That the report of the Principal Advisor: District Development titled “Monitoring of Market Indicators - National Policy Statement on Urban Development Capacity” dated 9/08/2018 and Attachments 1 and 2 (STR-4-2-18-844 and STR-4-2-18-845) of the report be received.

CARRIED

10. Additional Business Items

There were no additional business items.

11. Extraordinary Business Items

There were no extraordinary business items.

________________________

The meeting closed at 2.05pm

Confirmed:

Chairman:

Date:

Hastings District Council

Lyndon Road East, Hastings 4156