HASTINGS DISTRICT COUNCIL
MINUTES
OF A MEETING OF THE Tenders
Subcommittee
HELD
IN THE GUILIN
Room, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON
Thursday, 23 August 2018 AT 9.00am
and reconvened on tuesday, 28 August 2018
Present: Councillor Travers (Chair)
Councillors Nixon, Redstone and Watkins (Deputy Chair)
Acting Chief Executive, Mr N Taylor
ALSO Present: Director: Major Capital Projects Delivery (Mr G Hansen)
Senior Projects Engineer (Mr S Cave)
Economic Development Manager (Mr L Neville)
Procurement
Manager (Mrs S O’Toole)
Strategic
Projects Manager (Mr R Oosterkamp)
Chief
Information Officer (Mr A Smith)
Democratic Support Manager (Mrs J Evans)
Committee Secretary (Mrs C Hilton)
1.
Apologies
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Councillor
Watkins/Councillor Nixon
That an apology
for absence from the Group Manager: Asset Management,
Mr C Thew, be accepted.
CARRIED
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Leave of Absence
had previously been granted to Councillor Lawson.
2. Conflicts
of Interest
There were no
declarations of conflicts of interest.
3. Confirmation
of Minutes
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Councillor Redstone/Councillor Watkins
That the
minutes of the Tenders Subcommittee Meeting held Thursday
26 July 2018, including minutes while the public were excluded, be
confirmed as a true and correct record and be adopted.
CARRIED
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4. Additional Business Items
There were no additional business items.
5. Extraordinary
Business Items
There were no extraordinary business items.
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6.
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Recommendation to
Exclude the Public from Items 7, 8 and 9
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SECTION 48,
LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987
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Councillor Redstone/Councillor Watkins
THAT the public now be
excluded from the following parts of the meeting, namely;
7 Procurement
Plan for Clifton Revetment
8 Professional
Services to conduct a Feasibility Study into a Hawke's Bay Food Innovation
Hub
9 Microsoft
Enterprise Agreement - Contract Renewal
The general subject of the matter to be considered
while the public is excluded, the reason for passing this Resolution in
relation to the matter and the specific grounds under Section 48 (1) of the
Local Government Official Information and Meetings Act 1987 for the passing
of this Resolution is as follows:
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GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED
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REASON FOR PASSING THIS RESOLUTION IN
RELATION TO EACH MATTER, AND PARTICULAR INTERESTS PROTECTED
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GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF
EACH RESOLUTION
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7 Procurement
Plan for Clifton Revetment
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Section
7 (2) (i)
The withholding
of the information is necessary to enable the local authority to carry on,
without prejudice or disadvantage, negotiations (including commercial and
industrial negotiations).
The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
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Section
48(1)(a)(i)
Where the
Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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8 Professional
Services to conduct a Feasibility Study into a Hawke's Bay Food Innovation
Hub
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Section
7 (2) (b) (ii)
The
withholding of the information is necessary to protect information where
the making available of the information would be likely to unreasonably
prejudice the commercial position of the person who supplied or who is the
subject of the information.
Section
7 (2) (h)
The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
Contains
commercially sensitive and confidential information.
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Section
48(1)(a)(i)
Where the
Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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9 Microsoft
Enterprise Agreement - Contract Renewal
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Section
7 (2) (b) (ii)
The
withholding of the information is necessary to protect information where
the making available of the information would be likely to unreasonably prejudice
the commercial position of the person who supplied or who is the subject of
the information.
Section
7 (2) (h)
The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
Pricing
provided through the supplier's submissions is confidential.
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Section
48(1)(a)(i)
Where the
Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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CARRIED
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________________________
The meeting then continued in Public
Excluded Session
on Thursday, 23 August 2018 and adjourned
at 9.27am
and was reconvened and continued, in
Public Excluded Session
on Tuesday, 28 August 2018
and subsequently closed on that date at
8.47am
Confirmed:
Chairman:
Date:
Hastings District Council