HASTINGS DISTRICT COUNCIL
MINUTES
OF A MEETING OF THE Works
and Services Committee
HELD
IN THE Council
Chamber, Ground Floor, Civic Administration Building, Lyndon Road East,
Hastings ON
Tuesday, 28 August 2018 AT 1.00pm
Present: Chair: Councillor Watkins –
present for part of meeting
Mayor Hazlehurst
Councillors
Barber, Dixon, Harvey, Heaps (Deputy Chair) – assumed the Chair for
part of meeting, Kerr, Lawson, Lyons, Nixon, O’Keefe, Poulain,
Redstone, Schollum (joining the meeting via Skype) and Travers
IN ATTENDANCE: Acting Chief Executive (Mr N Taylor)
Group Manager: Asset Management (Mr C Thew)
Chief Financial Officer (Mr B Allan)
3 Waters Manager (Mr B Chapman)
Transportation Manager (Mr J Pannu)
Director: Major Capital Projects Delivery (Mr G Hansen)
Waste & Data Services Manager (Mr M Jarvis)
Parks & Property Services Manager (Mr C Hosford)
Parks Asset Planner (Ms J Leaf)
Parks Planning & Development Manager (Mrs R Stuart)
Democratic Support Manager (Mrs J Evans)
Committee Secretary (Mrs C Hilton)
1. Apologies
There were no
apologies for absence.
The Chair noted
that Councillor Schollum had joined the meeting via Skype – under the Council’s
current Standing Orders, adopted on 26 January 2017, Councillor Schollum could
take part in discussion on items at this meeting, but could not move or second,
or vote in regard to any resolutions.
2. Conflicts
of Interest
There were no declarations
of conflicts of interest.
3. Confirmation
of Minutes
|
Councillor Dixon/Councillor Travers
That the
minutes of the Works and Services Committee Meeting held Tuesday
12 June 2018 be confirmed as a true and correct record and be adopted.
CARRIED
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4.
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Adoption of Draft Raureka Parks Management Plan for
Consultation Purposes
|
|
(Document 18/716)
The Parks
Asset Planner, Ms J Leaf, spoke to her report and gave a power point
presentation (PRJ18-32-0020).
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Mayor Hazlehurst/Councillor Redstone
A) That
the report of the Parks Asset Planner titled “Adoption of
Draft Raureka Parks Management Plan for Consultation Purposes”
dated 28/08/2018 be received.
B) That the Draft Raureka Parks Management Plan, (Attachment 2) of
the report in “A)” above, with any amendments identified, be
adopted for consultation purposes and that officers be instructed to commence
the consultation process as required by the Reserves Act 1977.
C) That
Council seek to expand its funding to progress the Raureka Parks.
With the
reasons for this decision being that the objective of the decision will
contribute to good quality local infrastructure in a way that is most
cost-effective for households and business by:
i) The preparation of Reserve
Management Plans to identify Council’s intention with regard to the
provision, development and protection of the Raureka Parks for the community
and future generations to enjoy.
CARRIED
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5.
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Request to apply to funding organisations to
contribute towards additional playground equipment at Flaxmere Park
|
|
(Document 18/766)
The Parks Planning & Development
Manager, Mrs R Stuart, spoke
to her report and gave a power point presentation (PRJ18-20-0009).
|
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Councillor O'Keefe/Councillor Travers
A)
That the report of the Parks Planning and Development Manager
titled “Request to apply to funding organisations to contribute
towards additional playground equipment at Flaxmere Park” dated
28/08/2018 be received.
B)
That a request be made to the Trust
House Foundation for funding for the amount of up to $100,000 for
contribution to playground equipment and a cycle track for Flaxmere Park.
C)
That a request be made to the First
Light Community Foundation for funding for the amount of up to $30,000 for
contribution to playground equipment for the Flaxmere Park Playground.
D)
That a request be made to the Eastern
and Central Community Trust for funding for the amount of up to $30,000 for
contribution to playground equipment for the Flaxmere Park Playground.
With the reasons for this decision
being that the objective of the decision will contribute to meeting the
current and future needs of communities for local public services in a way
that is most cost-effective for households and business by:
i) The provision of high
amenity multi-use recreation asset that meets the needs of the community.
CARRIED
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6.
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Asset Management Group Project and Activities
Update
|
|
(Document 18/752)
The Group Manager: Asset Management,
Mr C Thew, spoke to the agenda report and gave a power point presentation
(ADM-01-6-1-18-614).
Councillor Schollum left the
meeting (via Skype) at 2.50pm.
Councillor Watkins (Chair) left
the meeting at 2.50pm. Councillor Heaps (Deputy Chair) assumed the
Chair for the remainder of the meeting.
Councillor Kerr left the meeting
at 3.10pm.
|
|
Councillor Dixon/Councillor Redstone
A) That
the report of the Group Manager: Asset Management titled “Asset
Management Group Project and Activities Update” dated 28/08/2018
be received.
CARRIED
|
7. Additional Business Items
There were no additional business items.
8. Extraordinary
Business Items
There were no extraordinary business items.
________________________
The meeting closed at 3.23pm
Confirmed:
Chairman:
Date: