Minutes of Tenders Subcommittee Meeting

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HASTINGS DISTRICT COUNCIL

MINUTES OF A MEETING OF THE Tenders Subcommittee

HELD IN THE Landmarks Room, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON

Thursday, 4 October 2018 AT 9.00am

Present: Councillor Travers (Chair)

Councillors Lawson, Nixon, Redstone and Watkins (Deputy Chair).

Acting Chief Executive, Mr N Taylor

ALSO Present: Group Manager: Economic Growth & Organisation Improvement (Mr C Cameron)

Parks and Building Projects Officer (Mr T McHannigan)

Manager: Major Strategic Projects & Partnerships (Mr R Oosterkamp)

Emergency Readiness & Response and Libraries (Mrs P Murdoch)

CDEM – Group Manager/Controller (Mr I Macdonald)

General Counsel (Mr S Smith)

Committee Secretary (Mrs C Hilton)

1. Apologies

Councillor Nixon/Councillor Redstone

That apologies for absence from Group Manager: Asset Management, Mr C Thew be accepted.

CARRIED

2. Conflicts of Interest

There were no declarations of conflicts of interest.

3. Confirmation of Minutes

Councillor Watkins/Councillor Redstone

That the minutes of the Tenders Subcommittee Meeting held Thursday 6 September 2018 including the minutes while the public were excluded, be confirmed as a true and correct record and be adopted.

CARRIED

4. Additional Business Items

There were no additional business items.

5. Extraordinary Business Items

There were no extraordinary business items.

Recommendation to Exclude the Public from Item 7

SECTION 48, LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

Councillor Lawson/Councillor Nixon

THAT the public now be excluded from the following parts of the meeting, namely;

7 Emergency Management Office Building Upgrade Works

The general subject of the matter to be considered while the public is excluded, the reason for passing this Resolution in relation to the matter and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this Resolution is as follows:

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER, AND PARTICULAR INTERESTS PROTECTED

GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF EACH RESOLUTION

7 Emergency Management Office Building Upgrade Works

Section 7 (2) (i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

To enable contractual negotiations to be undertaken with the preferred tenderer.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.

CARRIED

________________________

The meeting closed at 9.20am

Confirmed:

Chairman:

Date:

Hastings District Council

Lyndon Road East, Hastings 4156