HASTINGS DISTRICT COUNCIL
MINUTES
OF A MEETING OF THE COUNCIL HELD IN THE Council Chamber, Ground Floor, Civic
Administration Building,
Lyndon Road East, Hastings ON
Tuesday, 20 November 2018 AT 9.00am
Present: Mayor Hazlehurst (Chair)
Councillors
Barber, Dixon, Harvey, Heaps, Kerr, Lyons, Nixon, O’Keefe, Poulain,
Redstone, Schollum, Travers and Watkins.
IN ATTENDANCE: Acting
Chief Executive (Mr N Taylor)
Group Manager:
Asset Management (Mr C Thew)
Group Manager: Planning and Regulatory Services (Mr J
O’Shaughnessy)
Group Manager:
Economic Growth and Organisation Improvement (Mr C Cameron)
Group Manager:
Community Facilities & Programmes (Mrs A Banks)
Acting Group
Manager: Human Resources (Ms J Kuzman)
Chief Financial
Officer (Mr B Allan)
Community Grants
and Projects Advisor (Ms V Berkahn)
Communications
and Media Advisor (Mr W Kelsey)
General Counsel
(Mr S Smith)
Democratic
Support Manager (Mrs J Evans)
Committee
Secretary (Mrs C Hunt)
1. Prayer
Together Mayor and Councillors gave the opening prayer.
2. Apologies
Leave of Absence
had previously been granted to Councillor Lawson.
3. Seal Register
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Mayor
Hazlehurst/Councillor Kerr
That the
Seal Register lie on the table during the meeting.
CARRIED
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4. Conflicts of Interest
There were no
declarations of conflicts of interest.
5. Confirmation
of Minutes
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Councillor Watkins/Councillor Redstone
That the
minutes of the Council Meeting held Thursday
25 October 2018 be confirmed as a true and correct record and be adopted.
CARRIED
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6.
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Review of the Community Grants Portfolio
(Document 18/1074)
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Councillor Dixon/Councillor Kerr
A) That
the report of the Community Grants & Projects Advisor titled “Review
of the Community Grants Portfolio” dated 20/11/2018 be received.
B) That it be noted that
the Community Grants & Projects Advisor will form and lead a cross
Council review team of key staff to review the Community Grants Portfolio.
C) That the Community Grants & Projects Advisor report back to the Community Grants Subcommittee and Council on
key findings and recommendations for change (if any).
With the
reasons for this decision being that this
request arises from a workshop held by the Community Grants Subcommittee on 9
October 2018, to explore future plans for the 2019 Contestable Funding Round,
and to contribute to ensuring the community
grants funding framework is still relevant to the current and future needs of
the community.
CARRIED
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7.
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Health & Safety Annual Report 2017/2018
(Document 18/748)
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Councillor Kerr/Councillor Schollum
A) That
the report of the Health and Safety Manager titled “Health
& Safety Annual Report 2017/2018” dated 20/11/2018
be received.
CARRIED
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8.
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Clifton to Tangoio Coastal Hazards Strategy Joint
Committee Terms of Reference and Membership
(Document 18/1055)
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Councillor
Watkins/Councillor Redstone
A) That the
report of the Principal Advisor: District Development titled “Clifton
to Tangoio Coastal Hazards Strategy Joint Committee Terms of Reference and
Membership” dated 20/11/2018 be received.
B) That the Council Endorse the Amended Terms of Reference as set out
in Attachment 1 (CG-14-1-01050) to the report.
C) That the Council confirm the Mayor’s appointment of
Councillor Dixon to the Clifton to Tangoio Joint Committee as the third
member, in accordance with a recommendation from the Chair of the Joint
Committee to appoint an urban Councillor.
With the reasons for this decision
being that the objective of the decision will contribute to meeting the
current and future needs of communities for good quality local
infrastructure, local public services and performance of regulatory
functions, so that they are resilient to
coastal hazards and sea level rise, by establishing appropriate governance
relationship for the preparation of the strategy.
CARRIED
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9.
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Opera House and Precinct Update
(Document 18/1150)
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The Group Manager: Community Facilities
and Programmes, Ms Banks together with the Marketing and Communications
Advisor, Mr Kelsey displayed a powerpoint/video presentation (PRJ17-7-0360) providing
an update on the Opera House and Precinct Project.
The Group Manager: Asset Management, Mr
Thew updated Council on the damage to the Opera House as a result of fire which
occurred on 19 November 2018.
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Councillor
Dixon/Councillor Heaps
A) That
the report of the Group Manager: Community Facilities & Programmes
and Chief Financial Officer titled “Opera House and Precinct Update”
dated 20/11/2018 be received.
B) That the Chief Financial Officer’s monthly financial report
that will highlight any “financial risk” be approved as the
monthly reporting mechanism.
C) That
the Group Manager: Community Facilities and Programmes give an informal
update to Council at the end of each Council meeting (monthly).
D) That Group Manager: Community Facilities &
Programmes and Chief Financial Officer bring a
detailed report to Council quarterly (or earlier if required).
CARRIED
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10.
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Monthly Financial Summary for Council - October
2018
(Document 10/1153)
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Councillor Travers/Councillor Kerr
That the report of the Chief Financial Officer titled “Financial
Summary for Council” dated 20 November 2018 be received.
CARRIED
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11.
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Position of Chief Executive - Appointment of Chief
Executive
(Document 18/1143)
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Councillor Kerr/Councillor Redstone
A) That
the report of the General Counsel titled “Position of
Chief Executive - Appointment of Chief Executive” dated 20/11/2018
be received.
B) That
the Council welcomes Mr Nigel Andrew Bickle to the Council in the position of
Chief Executive, and confirms that:
(i) That
pursuant to Section 42 of the Local Government Act 2002 the Council appoints
Nigel Andrew Bickle as Chief Executive from 8.00am on 11 February 2019 for a
fixed term of five years pursuant to Section 42 of the Local Government
Act 2002;
(ii) That
Mr Neil Taylor’s current role as the Acting Chief Executive will cease
at 8.00am on 11 February 2019.
CARRIED
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12.
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Summary of Recommendations from Risk and Audit
Subcommittee Meeting held on 5 November 2018
(Document 18/1116)
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Councillor
Nixon/Councillor Barber
A) That the report of the Chief
Financial Officer titled “Summary of Recommendations from Risk
and Audit Subcommittee Meeting held on 5 November 2018” dated 20/11/2018
be received.
B) That
the following recommendations from the Risk and Audit Subcommittee meeting
held on 5 November 2018 be adopted:
“Item 7 – Annual
Review of Treasury Management Policy and Treasury Performance”
A) That the
report of the Manager Strategic Finance titled “Annual
Review of Treasury Management Policy and Treasury Performance”
dated 5/11/2018 be received.
B) That
the Risk and Audit Subcommittee recommend that Council approves the Treasury
Management Policy (PMD-02-06-03-18-37) as written”.
CARRIED
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13.
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Requests Received under the Local Government Official
Information and Meetings Act (LGOIMA) Monthly Update
(Document 18/1091)
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Councillor Harvey/Councillor Travers
A) That
the report of the Democratic Support Manager titled “Requests
Received under the Local Government Official Information and Meetings Act
(LGOIMA) Monthly Update” dated 20/11/2018 be
received.
B) That the LGOIMA requests received in October and November 2018 as
set out in Attachment 1 (IRB-2-1-18-1444) of the report in (A) above be
noted.
CARRIED
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14. Additional Business Items
There were no additional business items.
15. Extraordinary
Business Items
There were no extraordinary business items.
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16.
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Recommendation to
Exclude the Public from Items 17 and 18
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SECTION 48,
LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987
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Mayor Hazlehurst/Councillor Heaps
THAT the public now be
excluded from the following parts of the meeting, namely;
17. District
Licensing Committee - Reappointment of List Members
18. Amendment
to Recommendation Hawke's Bay Opera House Precinct - Municipal Building
Strengthening
The general subject of the matter to be considered
while the public is excluded, the reason for passing this Resolution in
relation to the matter and the specific grounds under Section 48 (1) of the
Local Government Official Information and Meetings Act 1987 for the passing
of this Resolution is as follows:
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GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED
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REASON FOR PASSING THIS RESOLUTION IN
RELATION TO EACH MATTER, AND PARTICULAR INTERESTS PROTECTED
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GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF
EACH RESOLUTION
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17. District Licensing
Committee - Reappointment of List Members
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Section
7 (2) (a)
The
withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
To protect
the privacy of natural persons.
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Section
48(1)(a)(i)
Where the
Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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18. Amendment to Recommendation Hawke's
Bay Opera House Precinct - Municipal Building Strengthening
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Section
7 (2) (i)
The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
To protect
negotiations yet to be completed.
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Section
48(1)(a)(i)
Where the
Local Authority is named or specified in the First Schedule to this Act
under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.
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CARRIED
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________________________
The meeting closed at 10.25am
Confirmed:
Chairman:
Date:
Hastings District Council