HASTINGS DISTRICT COUNCIL
MINUTES
OF A MEETING OF THE HDC
- Māori Joint Committee
HELD
IN THE Landmarks
Room, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON
Wednesday, 28 November 2018 AT 1.15pm
Present: Chair: Mr
Robin Hape
Mayor
Hazlehurst
Councillors
Travers, Barber, (Deputy Chair) and Lawson
Mrs
Evelyn Ratima and Mr Ngaio Tiuka
Kaumatua: Jerry Hapuku
ALSO Present: Acting Chief Executive (Mr John O’Shaughnessy)
Pou
Ahurea Matua Principal Advisor: Relationships, Responsiveness and Heritage
– (Dr J Graham)
Group
Manager: Asset Management (Mr C Thew)
Pou
Ahurea Advisor: Relationships, Responsiveness and Heritage (Ms R Smith)
Environmental
Policy Manager (Mr R Wallis)
Democratic
Support Manager (Mrs J Evans)
Committee
Secretary (Mrs C Hunt)
AS REQUIRED: Item
1: Rose Mohi - Chair of Te Rōpū Kai
Awhina Taonga; Laura Vodanovich (Director) and Mike Paku
(Representative) Museum Theatre Gallery (MTG); Chris Bryant-Toi and Amber Logan;
Te Hira Henderson Māori Curator
Item 7: Toni Goodlass,
Hawke’s Bay LASS
Kaumātua Jerry Hapuku gave the
opening Karakia.
1. Apologies
|
Councillor Barber/Councillor Travers
That
apologies for absence from Councillor Poulain, Mr Walker, Mr Gilbert and Ms
Te Huia be accepted.
CARRIED
|
Leave of Absence
had previously been granted to Councillor O'Keefe.
2. Conflicts
of Interest
There were no
declarations of conflicts of interest.
3. Confirmation
of Minutes
|
Councillor Barber/Mr Tiuka
That the
minutes of the HDC - Māori Joint Committee Meeting held Wednesday
15 August 2018 be confirmed as a true and correct record and be adopted.
CARRIED
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4.
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FORUM ITEM - Museum Theatre Gallery (MTG)
(Document 18/1131)
|
|
Ms Mohi, Chair of Te Rōpū Kai
Awhina Taonga, the Ngāti Kahungunu Iwi appointed committee that
represented members from Heretaunga, Ahuriri, Tamatea and Te Wairoa updated the Committee on the role of the Te
Rōpū Kai Awhina Taonga and introduced the
new Māori curator, Te Hira Henderson.
Ms Mohi raised concerns that the taonga
currently housed in a building was not ideal and that nothing appeared to be
happening to rehouse them in a better facility. The Museum was unable
to store any more taonga as there was no space available. The optimum
would be to have the taonga stored in a Regional facility.
|
|
The meeting was advised that a workshop
was to be held for the Hastings District Council Mayor and Councillors on 29
November 2018 in regard to an Arts and Culture Strategy. Although organisers
of the Strategy had had discussions with Napier City Council it would not be
a Joint Strategy. In terms of the collection Hastings would like a
Kahungunu Centre in the Central Business District to store taonga.
A review had been undertaken of the
Hawke’s Bay Museum Trust (HBMT) and in a way to move forward a Joint
Working Group had been established to investigate a Regional Facility.
The HBMT reported on a regular basis to Council and reinforced how inadequate
the current facility was for the storage of taonga. Terms of Reference
had been developed for the Group and would look at future arrangements.
The meeting was advised that the Terms of
Reference and work undertaken from Council’s perspective would be formally
presented to the HDC : Māori Joint Committee in due course.
The Committee supported the work of Te
Rōpū Kai Awhina Taonga in developing cultural heritage of the
region and would include taonga storage in the Committee’s Work
Programme.
|
|
Mayor Hazlehurst/Councillor
Barber
That the report of the Pou Ahurea Matua – Principal Advisor:
Relationships, Responsiveness and Heritage titled “Forum Item –
Museum Theatre Gallery (MTG)” be received.
CARRIED
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5.
|
Review of Māori Participation in Council
Decision Making
(Document 18/877)
|
|
The Pou Ahurea Matua Principal Advisor:
Relationships, Responsiveness and Heritage, Dr James Graham advised that a wānanga/workshop was held on 13 September 2018 for the HDC: Māori Joint
Committee tāngata whenua members to discuss the legislative requirements
and a recommendation for a way forward.
It was noted that under current
legislation, only non-voting appointments could be made to full Council, but
Standing Committees could make appointments with full voting rights.
The consensus of members at that
Workshop was to have Māori appointments introduced on Council Committees.
Nomination of representatives would be based on “best fit skills”
for each Standing Committee with a preference for appointments to be made
from the HDC: Māori Joint Committee.
The Terms of Reference and compilation of
the HDC: Māori Joint Committee be reviewed in 2019 prior to the next
triennium.
|
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Mayor Hazlehurst/Councillor Barber
A) That
the report of the Democratic Support Manager titled “Review
of Māori Participation in Council Decision Making” dated 28/11/2018
be received.
B) That officers be requested to prepare governance options for a
full Council/Māori Joint Committee Workshop to be held on 27 February
2019 on the way forward based on the following:
·
A recommendation and process for
appointments to Standing Committees from HDC: Māori Joint Committee
members.
·
Opportunities for the Māori Joint Committee
to have a voice (but not a vote) at the Council table.
·
A mechanism/control that imparts
Council/Committee reports with implications for Māori and cultural
considerations.
C) That the future role
and Terms of Reference of the HDC: Māori Joint Committee be included in
the Work Programme in 2019.
With the
reasons for this decision being that the objective of the decision will
contribute to meeting the current and future needs of communities for local
public services in a way that is most cost-effective for households and
business by improving Māori engagement in
the Council’s governance and decision-making processes.
CARRIED
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With the
agreement of the meeting Item 8 was taken out of order and addressed.
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8.
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Māori Language
Strategy/Policy and HDC Cultural Responsiveness
(Document 18/1136)
|
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The Pou
Ahurea Matua Principal Advisor: Relationships, Responsiveness and Heritage,
Dr James Graham updated the Committee on Committee’s
ongoing involvement in Council’s aspiration to “step up
Māori responsiveness”.
On 30 October
2018 a workshop was delivered on the Treaty of Waitangi for the Mayor and
Councillors. It was intended that a similar workshop would be delivered
for Council staff.
A Te Reo Graduation
ceremony for 28 Council staff who have completed Level 1 of Māori
Studies will be held on Monday, 3 December 2018.
|
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Mr Tiuka/Councillor Barber
A) That
the report of the Pou Ahurea Matua - Principal Advisor: Relationships,
Responsiveness and Heritage titled “Māori Language
Strategy/Policy and HDC Cultural Responsiveness” dated 28/11/2018
be received.
B) That the HDC: Māori Joint Committee recommends that Council
endorse and support the development of a Te Reo Māori Strategy and
Policy at Hastings District Council that will be officially launched at Te
Wiki o Te Reo Māori 2019.
C) That the HDC: Māori Joint Committee recommends that Council
endorse and support the development of mandatory (compulsory) cultural
training for all staff at Hastings District Council from 2019, and to be
delivered by the Pou Ahurea Team.
With the
reasons for these recommendations being that the objective of the
recommendations will contribute to effective local decision making and action
by Council and Council staff on behalf of all communities.
CARRIED
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6.
|
Te Mata te Tipuna
(Document 18/1151)
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The Environmental Policy Manager, Mr
Wallis updated the Committee on progress on the
development of future management options for Te Mata o Rongokako and
displayed drone footage of the Te Mata Track emergency works that had been
undertaken in November 2018.
|
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Councillor Travers/Mrs Ratima
A) That
the report of the Environmental Policy Manager titled “Te
Mata te Tipuna ” dated 28/11/2018 be received.
With the
reasons for this decision being that the objective of the decision will contribute
to meeting the current and future needs of communities by:
i) Ensuring that committee is properly informed of the progress to
date on the future management of Te Mata o Rongokako and the proposed process
that will follow.
CARRIED
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7.
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3Waters REview
(Document 18/1170 and 18/1125)
|
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The Group Manager: Asset Management, Mr
Thew referred to the report which was to be presented to Council at its
meeting on 6 December 2018. The 3Waters review would develop
recommendations for performance improvements to Council’s 3Waters
systems to help shape Central Governments 3Waters strategy.
Circulated at the meeting (CG-14-14-00065
and CG-14-14-00066) were Cabinet papers that looked at an intensive programme
to be introduced this year.
Local Government Minister Nanaia Mahuta
and Health Minister David Clark had announced (November 2018) work to
overhaul three waters regulation as part of the Three Waters Review. This is
part of an ongoing reform programme to transform drinking water, wastewater
and stormwater. The programme is focused on collaborating with the local
government sector, the water sector and other stakeholders to meet the
three-waters challenges facing it. These include funding pressures, rising
environmental standards, climate change, seasonal pressure from tourism, and
the recommendations of the Havelock North Inquiry.
Mr Thew also provided updated percentage
figures to the apportionment of the cost of the review which had been
included in the report - Napier City Council 35%;
Hastings District Council 35%; Hawke’s Bay Regional
Council 15%; Wairoa District Council 7.5%
and Central Hawke’s Bay District Council 7.5%.
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Mr Tiuka/Councillor
Barber
That the
report from the Pou Ahurea Matua – Principal Advisor: Relationships,
Responsiveness and Heritage titled “3 Waters Review” dated 28
November 2018 be received for information.
CARRIED
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9.
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Marae Fire Safety and Compliance
(Document 18/1135)
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The Pou Ahurea Matua Principal Advisor:
Relationships, Responsiveness and Heritage, Dr Graham advised that nine Marae
had agreed to participate in the Marae Fire Safety pilot project.
Dr Graham advised at the meeting that all
nine Marae had now been assessed by a certified Engineer with recommendations
based on their findings.
|
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Mrs Ratima/Councillor Lawson
A) That
the report of the Pou Ahurea Matua - Principal Advisor: Relationships,
Responsiveness and Heritage titled “Marae Fire Safety and
Compliance” dated 28/11/2018 be received.
CARRIED
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10.
|
Initiatives Update
(Document 18/1140)
|
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The Pou Ahurea Matua Advisor:
Relationships, Responsiveness and Heritage, Ms Smith provided an update on
the following initiatives that have been completed since the last meeting:
·
Ngā Takatāpui o Aotearoa Festival
·
Iron Māori
·
Papakāinga Development
·
Pakipaki Whare Karakia Charitable Trust
|
|
Mayor
Hazlehurst/Councillor Travers
That the report of the Pou
Ahurea Advisor: Responsiveness, Relationships & Heritage titled “Initiatives
Update ” dated 28/11/2018 be received.
CARRIED
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11.
|
Waipatu and Bridge Pā Community Plans Update
(Document 18/1138)
|
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The Pou Ahurea Matua Principal Advisor:
Relationships, Responsiveness and Heritage, Dr Graham updated the Committee
in regard to the Waipatu and Bridge Pā Community
Plan projects.
|
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Councillor Barber/Councillor Lawson
A) That
the report of the Pou Ahurea Matua - Principal Advisor: Relationships,
Responsiveness and Heritage titled “Waipatu and Bridge Pā
Community Plans Update” dated 28/11/2018 be
received.
CARRIED
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12.
|
Main Street Heretaunga Toi/Art Week 2019
(Document 18/1137)
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The Pou Ahurea Matua Principal Advisor:
Relationships, Responsiveness and Heritage, Dr Graham advised that the proposed Main Street Heretaunga Toi/Art Week initiative would
be launched at Matariki in July 2019.
The ‘Main Street Heretaunga Toi/Art
Week’ initiative would build community connectedness that involved
Hastings’ primary schools, our CBD retailers on Heretaunga Street,
Toimairangi and Iwi Toi Kahungunu.
|
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Mr Tiuka/Mrs Ratima
A) That
the report of the Pou Ahurea Matua - Principal Advisor: Relationships,
Responsiveness and Heritage titled “Main Street Heretaunga
Toi/Art Week 2019” dated 28/11/2018 be received.
With the reason for this
recommendation being that the objective of the decision will contribute to
meeting the current and future cultural needs of the local Māori
community and indeed the whole community.
CARRIED
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13. Additional Business Items
Resource Consents – The Group Manager: Planning and
Regulatory Services, Mr O’Shaughnessy will follow up concerns raised in
regard to a resource consent.
14. Extraordinary
Business Items
There were no extraordinary business items.
________________________
The meeting closed at 3.30pm
Confirmed:
Chairman:
Date: