COAT-ARM Hastings District Council

 

Civic Administration Building

Lyndon Road East, Hastings 4156

Phone:  (06) 871 5000

Fax:  (06) 871 5100

www.hastingsdc.govt.nz

 

 

 

 

 

OPEN

 

M I N U T E S

 

 

 

 

HDC - Māori Joint Committee

 

 

Meeting Date:

Wednesday, 28 November 2018

 


CG-14-14-00064                                                                         1

Minutes of a Meeting of the HDC - Māori Joint Committee

held on 28 November 2018 at 1.00pm

 

Table of Contents

 

Item                                                                                    Page No.

 

1.         Apologies  1

2.         Conflicts of Interest 1

3.         Confirmation of Minutes  2

4.         FORUM ITEM - Museum Theatre Gallery (MTG) 2

5.         Review of Māori Participation in Council Decision Making   3

8.         Māori Language Strategy/Policy and HDC Cultural Responsiveness  4

6.         Te Mata te Tipuna  4

7.         3Waters REview   5

9.         Marae Fire Safety and Compliance  5

10.       Initiatives Update  6

11.       Waipatu and Bridge Pā Community Plans Update  6

12.       Main Street Heretaunga Toi / Art Week 2019  6

13.       Additional Business Items  7

14.       Extraordinary Business Items  7

 

 


CG-14-14-00064                                                                         1

 

HASTINGS DISTRICT COUNCIL

 

MINUTES OF A MEETING OF THE HDC - Māori Joint Committee

HELD IN THE Landmarks Room, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON

 Wednesday, 28 November 2018 AT 1.15pm

 

 

Present:                          Chair: Mr Robin Hape

                                               Mayor Hazlehurst

                                               Councillors Travers, Barber, (Deputy Chair) and Lawson

                                               Mrs Evelyn Ratima and Mr Ngaio Tiuka

                                              

Kaumatua: Jerry Hapuku

 

ALSO Present:              Acting Chief Executive (Mr John O’Shaughnessy)

                                               Pou Ahurea Matua Principal Advisor: Relationships, Responsiveness and Heritage – (Dr J Graham)

                                               Group Manager: Asset Management (Mr C Thew)

                                               Pou Ahurea Advisor:  Relationships, Responsiveness and Heritage (Ms R Smith)

                                               Environmental Policy Manager (Mr R Wallis)

                                               Democratic Support Manager (Mrs J Evans)

                                               Committee Secretary (Mrs C Hunt)

 

AS REQUIRED:                  Item 1: Rose Mohi - Chair of Te Rōpū Kai Awhina Taonga; Laura Vodanovich (Director) and Mike Paku (Representative) Museum Theatre Gallery (MTG); Chris Bryant-Toi and Amber Logan; Te Hira Henderson Māori Curator

Item 7: Toni Goodlass, Hawke’s Bay LASS

 

 

Kaumātua Jerry Hapuku gave the opening Karakia.

 

1.         Apologies

 

Councillor Barber/Councillor Travers

That apologies for absence from Councillor Poulain, Mr Walker, Mr Gilbert and Ms Te Huia be accepted.

CARRIED 

 

Leave of Absence had previously been granted to Councillor O'Keefe.

 

2.         Conflicts of Interest

There were no declarations of conflicts of interest.

 

 

 

 

 

 

3.         Confirmation of Minutes

 

Councillor Barber/Mr Tiuka

That the minutes of the HDC - Māori Joint Committee Meeting held Wednesday 15 August 2018 be confirmed as a true and correct record and be adopted.

CARRIED 

 

 4.

FORUM ITEM - Museum Theatre Gallery (MTG)

(Document 18/1131)

 

 

Ms Mohi, Chair of Te Rōpū Kai Awhina Taonga, the Ngāti Kahungunu Iwi appointed committee that represented members from Heretaunga, Ahuriri, Tamatea and Te Wairoa updated the Committee on the role of the Te Rōpū Kai Awhina Taonga and introduced the new Māori curator, Te Hira Henderson.

 

Ms Mohi raised concerns that the taonga currently housed in a building was not ideal and that nothing appeared to be happening to rehouse them in a better facility.  The Museum was unable to store any more taonga as there was no space available.  The optimum would be to have the taonga stored in a Regional facility.

 

 

The meeting was advised that a workshop was to be held for the Hastings District Council Mayor and Councillors on 29 November 2018 in regard to an Arts and Culture Strategy.  Although organisers of the Strategy had had discussions with Napier City Council it would not be a Joint Strategy.  In terms of the collection Hastings would like a Kahungunu Centre in the Central Business District to store taonga.

 

A review had been undertaken of the Hawke’s Bay Museum Trust (HBMT) and in a way to move forward a Joint Working Group had been established to investigate a Regional Facility.  The HBMT reported on a regular basis to Council and reinforced how inadequate the current facility was for the storage of taonga.  Terms of Reference had been developed for the Group and would look at future arrangements.

 

The meeting was advised that the Terms of Reference and work undertaken from Council’s perspective would be formally presented to the HDC : Māori Joint Committee in due course.

 

The Committee supported the work of Te Rōpū Kai Awhina Taonga in developing cultural heritage of the region and would include taonga storage in the Committee’s Work Programme.

 

 

Mayor Hazlehurst/Councillor Barber

That the report of the Pou Ahurea Matua – Principal Advisor: Relationships, Responsiveness and Heritage titled “Forum Item – Museum Theatre Gallery (MTG)” be received.

CARRIED

 

 

 

 

5.

Review of Māori Participation in Council Decision Making

(Document 18/877)

 

 

The Pou Ahurea Matua Principal Advisor: Relationships, Responsiveness and Heritage, Dr James Graham advised that a wānanga/workshop was  held on 13 September 2018 for the HDC: Māori Joint Committee tāngata whenua members to discuss the legislative requirements and a recommendation for a way forward.

 

It was noted that under current legislation, only non-voting appointments could be made to full Council, but Standing Committees could make appointments with full voting rights. 

 

The  consensus of members at that Workshop was to have Māori appointments introduced on Council Committees.  Nomination of representatives would be based on “best fit skills” for each Standing Committee with a preference for appointments to be made from the HDC: Māori Joint Committee.

 

The Terms of Reference and compilation of the HDC: Māori Joint Committee be reviewed in 2019 prior to the next triennium.

 

 

Mayor Hazlehurst/Councillor Barber

A)        That the report of the Democratic Support Manager titled Review of Māori Participation in Council Decision Making dated 28/11/2018 be received.

B)        That officers be requested to prepare governance options for a full Council/Māori Joint Committee Workshop to be held on 27 February 2019 on the way forward based on the following:

·         A recommendation and process for appointments to Standing Committees from HDC: Māori Joint Committee members.

·         Opportunities for the Māori Joint Committee to have a voice (but not a vote) at the Council table.

·         A mechanism/control that imparts Council/Committee reports with implications for Māori and cultural considerations.

C)        That the future role and Terms of Reference of the HDC: Māori Joint Committee be included in the Work Programme in 2019.

 

With the reasons for this decision being that the objective of the decision will contribute to meeting the current and future needs of communities for local public services in a way that is most cost-effective for households and business by improving Māori engagement in the Council’s governance and decision-making processes.

CARRIED 

 

With the agreement of the meeting Item 8 was taken out of order and addressed.

 

 

8.

Māori Language Strategy/Policy and HDC Cultural Responsiveness

(Document 18/1136)

 

 

The Pou Ahurea Matua Principal Advisor: Relationships, Responsiveness and Heritage, Dr James Graham updated the Committee on Committee’s ongoing involvement in Council’s aspiration to “step up Māori responsiveness”.

 

On 30 October 2018 a workshop was delivered on the Treaty of Waitangi for the Mayor and Councillors.  It was intended that a similar workshop would be delivered for Council staff.

A Te Reo Graduation ceremony for 28 Council staff who have completed Level 1 of Māori Studies will be held on Monday, 3 December 2018.

 

Mr Tiuka/Councillor Barber

A)        That the report of the Pou Ahurea Matua - Principal Advisor: Relationships, Responsiveness and Heritage titled Māori Language Strategy/Policy and HDC Cultural Responsiveness dated 28/11/2018 be received.

B)        That the HDC: Māori Joint Committee recommends that Council endorse and support the development of a Te Reo Māori Strategy and Policy at Hastings District Council that will be officially launched at Te Wiki o Te Reo Māori 2019.

C)        That the HDC: Māori Joint Committee recommends that Council endorse and support the development of mandatory (compulsory) cultural training for all staff at Hastings District Council from 2019, and to be delivered by the Pou Ahurea Team.

With the reasons for these recommendations being that the objective of the recommendations will contribute to effective local decision making and action by Council and Council staff on behalf of all communities.

CARRIED  

 

 

6.

Te Mata te Tipuna

(Document 18/1151)

 

 

The Environmental Policy Manager, Mr Wallis updated the Committee on progress on the development of future management options for Te Mata o Rongokako and displayed drone footage of the Te Mata Track emergency works that had been undertaken in November 2018.

 

Councillor Travers/Mrs Ratima  

A)        That the report of the Environmental Policy Manager titled Te Mata te Tipuna dated 28/11/2018 be received.

With the reasons for this decision being that the objective of the decision will contribute to meeting the current and future needs of communities by:

i)          Ensuring that committee is properly informed of the progress to date on the future management of Te Mata o Rongokako and the proposed process that will follow.

CARRIED 

 

7.

3Waters REview

(Document 18/1170 and 18/1125)

 

 

The Group Manager: Asset Management, Mr Thew referred to the report which was to be presented to Council at its meeting on 6 December 2018.  The 3Waters review would develop recommendations for performance improvements to Council’s 3Waters systems to help shape Central Governments 3Waters strategy.

 

Circulated at the meeting (CG-14-14-00065 and CG-14-14-00066) were Cabinet papers that looked at an intensive programme to be introduced this year. 

 

Local Government Minister Nanaia Mahuta and Health Minister David Clark had announced (November 2018) work to overhaul three waters regulation as part of the Three Waters Review. This is part of an ongoing reform programme to transform drinking water, wastewater and stormwater. The programme is focused on collaborating with the local government sector, the water sector and other stakeholders to meet the three-waters challenges facing it. These include funding pressures, rising environmental standards, climate change, seasonal pressure from tourism, and the recommendations of the Havelock North Inquiry.

 

Mr Thew also provided updated percentage figures to the apportionment of the cost of the review which had been included in the report - Napier City Council 35%;  Hastings District Council    35%; Hawke’s Bay Regional Council 15%; Wairoa District Council         7.5% and Central Hawke’s Bay District Council 7.5%.

 

 

Mr Tiuka/Councillor Barber

That the report from the Pou Ahurea Matua – Principal Advisor: Relationships, Responsiveness and Heritage titled “3 Waters Review” dated 28 November 2018 be received for information.

CARRIED 

 

9.

Marae Fire Safety and Compliance

(Document 18/1135)

 

 

The Pou Ahurea Matua Principal Advisor: Relationships, Responsiveness and Heritage, Dr Graham advised that nine Marae had agreed to participate in the Marae Fire Safety pilot project.

 

Dr Graham advised at the meeting that all nine Marae had now been assessed by a certified Engineer with recommendations based on their findings. 

 

Mrs Ratima/Councillor Lawson

A)        That the report of the Pou Ahurea Matua - Principal Advisor: Relationships, Responsiveness and Heritage titled Marae Fire Safety and Compliance dated 28/11/2018 be received.

CARRIED 

 

 

 

 

10.

Initiatives Update

(Document 18/1140)

 

 

The Pou Ahurea Matua Advisor: Relationships, Responsiveness and Heritage, Ms Smith provided an update on the following initiatives that have been completed since the last meeting:

·         Ngā Takatāpui o Aotearoa Festival

·         Iron Māori

·         Papakāinga Development

·         Pakipaki Whare Karakia Charitable Trust

 

 

Mayor Hazlehurst/Councillor Travers  

That the report of the Pou Ahurea Advisor: Responsiveness, Relationships & Heritage titled Initiatives Update dated 28/11/2018 be received.

CARRIED 

 

11.

Waipatu and Bridge Pā Community Plans Update

(Document 18/1138)

 

 

The Pou Ahurea Matua Principal Advisor: Relationships, Responsiveness and Heritage, Dr Graham updated the Committee in regard to the Waipatu and Bridge Pā Community Plan projects.

 

Councillor Barber/Councillor Lawson

A)        That the report of the Pou Ahurea Matua - Principal Advisor: Relationships, Responsiveness and Heritage titled Waipatu and Bridge Pā Community Plans Update dated 28/11/2018 be received.

CARRIED 

 

12.

Main Street Heretaunga Toi/Art Week 2019

(Document 18/1137)

 

 

The Pou Ahurea Matua Principal Advisor: Relationships, Responsiveness and Heritage, Dr Graham advised that the proposed Main Street Heretaunga Toi/Art Week initiative would be launched at Matariki in July 2019.

 

The ‘Main Street Heretaunga Toi/Art Week’ initiative would build community connectedness that involved Hastings’ primary schools, our CBD retailers on Heretaunga Street, Toimairangi and Iwi Toi Kahungunu.

 

 

Mr Tiuka/Mrs Ratima

A)        That the report of the Pou Ahurea Matua - Principal Advisor: Relationships, Responsiveness and Heritage titled Main Street Heretaunga Toi/Art Week 2019 dated 28/11/2018 be received.

With the reason for this recommendation being that the objective of the decision will contribute to meeting the current and future cultural needs of the local Māori community and indeed the whole community.

CARRIED 

 

13.       Additional Business Items

            Resource Consents The Group Manager: Planning and Regulatory Services, Mr O’Shaughnessy will follow up concerns raised in regard to a resource consent.

 

14.       Extraordinary Business Items

            There were no extraordinary business items.

________________________

 

 

The meeting closed at 3.30pm

 

Confirmed:

 

 

 

 

Chairman:

Date: