Agenda of Landmarks Advisory Group

Hastings District Council

Civic Administration Building

Lyndon Road East, Hastings

Phone: (06) 871 5000

Fax: (06) 871 5100

WWW.hastingsdc.govt.nz

A G E N D A

Landmarks Advisory Group MEETING

Meeting Date:

Wednesday, 14 November 2018

Time:

3.00pm

Venue:

Landmarks Room

Ground Floor

Civic Administration Building

Lyndon Road East

Hastings

Group Members	Chair: Councillor Schollum Ex Officio: Mayor Hazlehurst Councillors Dixon, Lawson, O’Keefe and Travers Mrs Ruth Vincent (Acting President, Landmarks Trust) 3 Landmarks Trust Executive Members (Quorum=5 including 3 Councillors)
Landmarks Trust Executive Members	Joyce Barry, Barbara Brookfield, John Davidson, Jane Fitzgerald, Kathryn Ingram, Diana McCormack, Robin Middlebrook, Margot Wilson, Katie Baptiste and Mr Richard Coles
Officer Responsible	Parks and Property Services Manager, Colin Hosford
Secretary	Carolyn Hunt (Extn 5634)

Landmarks Advisory Group – Terms of Reference

Fields of Activity

The Landmarks Advisory Group is established to advise the Council on planning the implementation of the Landmarks Developments.

Membership (9 Members)

Chairman appointed by Council

4 other Councillor

The Landmarks Trust Chair

3 others nominated by the Landmarks Trust

Quorum – 5 members including not less than three Councillor members.

Delegated Powers

1. To make recommendations to Council on Landmarks design elements in Council initiated projects.

2. To approve public art projects that are budgeted for.

3. To approve grants from the Abbott Bequest.

4. To make recommendations to the Council on Landmarks projects for inclusion in the Long Term Plan.

5. To monitor the Landmarks Development Plan and the Hastings CBD Strategy and its programme delivery and effectiveness.

File Ref: 18/1077

REPORT TO: Landmarks Advisory Group

MEETING DATE: Wednesday 14 November 2018

FROM: Parks Landscape and Projects Officer

Bart Leslie

SUBJECT: Oak Avenue Tree Management Plan

1.0 INTRODUCTION

1.1 The purpose of this report is to seek feedback from the Landmarks Advisory Group on a proposed Tree Management Plan for Oak Avenue.

1.2 An arborist report on the condition of this significant stand of historic trees has identified some critical actions that are recommended to be undertaken, to ensure Oak Avenue is safely looked after for the enjoyment of current and future generations.

2.0 BACKGROUND

2.1 Ormond Road or as it is more commonly known Oak Avenue, contains an iconic avenue of 327 trees. The trees are collectively protected under the Hastings District Plan, due to their historical significance.

2.2 Given the significance of these trees they are monitored and maintained on an annual basis to ensure they are managed and retained for as long as possible.

2.3 However, following some significant limb failures last year, officers engaged external arborists, Arborlab Consultancy Services, to develop a Risk Assessment and Management Plan for the trees in Oak Avenue, in order provide a strategic and proactive guide to Council in the management of these trees, with a view to ensuring their long term future.

3.0 CURRENT SITUATION

3.1 The management of tree avenues can be very difficult. Maintaining the avenue effect when trees are failing or have been removed is problematic as newly planted trees often struggle to compete for sunlight and other necessary resources.

3.2 Many of the trees in Oak Avenue have been planted too closely given the ultimate growth dimensions of the species. Most of the species in the avenue have dimensions in excess of a 30 metre canopy spread when at maturity, yet the planting spacing is often less than ten metres, and in some cases as little as five metres.

3.3 This has led to the development of a densely packed canopy with minimal light penetration to the ground. This in turn means that any newly planted trees are starved of the sunlight critical to plant growth. In addition as oak trees are largely shade intolerant and require an open canopy to thrive, nurturing new trees, in an existing planted avenue situation is difficult.

3.4 Historically, tree removals with Oak Avenue have been replaced on a one for one basis with what appears to be little thought of the above growth issues.

3.5 While these historic removals were carried out to address tree health or safety reasons, the follow up planting in the same location has produced juvenile to semi mature trees with present poor form that are most unlikely to become trees that can contribute positively to the avenue. Therefore some rationalisation of the newly planted and young trees is suggested to allow a more consistent avenue effect. This approach will promote trees of good form that will ultimately contribute positively to the cultural, historic and botanic values of Oak Avenue for the long term.

3.6 The Risk Assessment and Management Plan has identified 58 out of 327 trees as being problematic and recommended that they should be considered for removal to address the current health and safety issues, and to ensure a succession planting plan is activated. They were assessed as being in either a poor or very poor condition. The trees earmarked for removal are either in a poor or very poor condition. See Attachment 1.

3.7 The majority of the 58 trees recommended for removal are juvenile or semi mature. See table below.

Age Class	Proposed Removals
Juvenile	35
Semi Mature	9
Mature	12
Veteran	2
Total	58

3.8 While the suggested tree removals are the most obvious and radical steps recommended, on the more positive side, the Arborlab Plan also recommends the planting of 20 new oak trees in specific areas or gaps made available by the removal of the poor specimens. This will ensure Oak Avenue will remain a historic streetscape for future generations to enjoy.

3.9 The final outcome of this planned action will be that the avenue effect will be maintained and its longevity protected, by having a variation in tree age in the avenue and through taking the opportunity to rationalise tree locations where possible.

3.10 Officers would see the project being staged over three years to more smoothly transition change and to soften the financial impact.

4.0 SUMMARY

4.1 Oak Avenue is a much loved streetscape but it is suffering from overcrowding which in turn is detrimentally affecting the health of many trees. If left to nature, this in turn is going to impact on the overall longevity of the avenue.

4.2 The current reactive maintenance approach does little to remedy the health and condition of the trees. This approach also comes with a level of risk in terms of likely ongoing limb failures. More importantly, by not carrying out a planned tree replacement strategy, Council runs the risk of have the whole avenue falling into decline at one time. This situation of losing the Oak Avenue legacy would be untenable in the eyes of the public and future generations.

4.3 The arborist report recommends the removal of 58 of 327 trees from Oak Avenue and the planting of 20 new trees to rationalise the avenue planting and to ensure its long term health and community benefit.

4.4 Officers believe that Council should carry out the recommended tree removal and rationalised succession planting. This option is considered the most comprehensive long term option, as it delivers immediate health benefits to Oak Avenue, and also provides a long term vision of planned succession planting, that will leave a lasting legacy for future generations.

4.5 This report seeks feedback from the Landmarks Advisory Group on the proposed tree removal and replanting plan.

5.0 RECOMMENDATIONS AND REASONS

A) That the report of the Parks Landscape and Projects Officer titled “Oak Avenue Tree Management Plan” dated 14/11/2018 be received for feedback purposes.

Attachments:

Oak Avenue Photos

CFM-15-1-7-17-43

File Ref: 18/1021

REPORT TO: Landmarks Advisory Group

MEETING DATE: Wednesday 14 November 2018

FROM: Environmental Enhancement Officer

Jeff Clews

SUBJECT: Reserve Naming Suggestions

1.0 SUMMARY

1.1 The purpose of this report is to seek naming suggestions, if any, for the soon to be acquired reserve adjoining Matariki Avenue, or to endorse the name Laurie Cooke Reserve as identified by the developer.

1.2 In cases such as this reserve, where the Reserve Naming Policy requires the reserve to have a unique name, officers are required to invite Landmarks, Ward Councillors and local hapu to submit potential name suggestions for Council consideration.

1.3 This report concludes by recommending that Landmarks Advisory Group either endorse the name Laurie Cooke Reserve as identified by the developer or make suggestions of alternative names for the Reserve.

2.0 BACKGROUND

2.1 At the Policy and Strategy meeting on 1st November 2011, Council formally adopted an amended Reserve Naming Policy that identified the process for the naming of any new reserves acquired by Council (Attachment 1).

2.2 The process closely follows the already established Road Naming Policy to remove any unnecessary duplication of the consultation process, that would have already been undertaken in naming the adjoining street or road.

2.3 The first step of the adopted policy requires officers to decide whether the new reserve warrants a unique name due to:

a) its classification, size, location or function; or

b) whether local hapu, Council or the developer has requested a unique name; or

c) Whether there is another park or reserve already on the road or street.

2.4 In the case of this reserve located on Matariki Avenue, there is already a Matariki Reserve on the street and the developer has suggested Laurie Cooke Reserve to be the name of the Reserve.

3.0 CURRENT SITUATION

3.1 There is currently one new reserve about to be acquired in the Lyndhurst urban development area. It requires a unique name, because there is already a Matariki Reserve in the street and the developer has requested and suggested a unique name for the soon to be vested reserve.

3.2 The following plan shows the location of the new reserve.

3.3 The Developer has suggested the name Laurie Cooke Reserve to be the name of the Reserve.

Table 1: Proposed Reserve Names

Reserve Description	Ref	Proposed Name	Justification
TBD	TBD	Laurie Cooke Reserve	A small neighbourhood reserve adjoining Matariki Avenue with linkage to Ikanui Road. The developer identified the name Laurie Cooke Reserve and Matariki Reserve already exists

3.4 As the reserve requires a unique name, Council’s Reserve Naming Policy requires officers to invite Landmarks to consider and suggest potential names for the Reserve. From the suggestions received, Officers will compile a list of potential names and consult with the Community, Landmarks, Local hapu, Emergency Services and other interest groups before taking a recommendation to Council for a final decision.

3.5 Officers note the potential name, ‘Laurie Cooke Reserve’, was identified by the developer. This name has particular significance because Mr Laurie Cooke is a notable nurserymen who has been operating in the District since 1958. The Cooke’s main nursery was in fact located nearby in the Lyndhurst Development area. His nursery site is currently being developed for residential purposes.

3.6 The developers of this block of land have sought to name the reserve after Laurie Cooke, in recognition of his historical and prominent role as a Hakes Bay nurseryman, residing and operating in the area for 60 odd years.

3.7 Officers believe that the suggested name is most appropriate given the Cooke’s long history of involvement in Lyndhurst and the fruit tree growing industry.

3.8 Officers seek support of the Landmarks Advisory Group of the name Laurie Cooke Reserve or alternatively receive additional suggestions for the naming of the Reserve.

4.0 OPTIONS

4.1 Option 1: Landmarks Advisory Group support the name Laurie Cooke Reserve as identified by the developer.

4.2 Option 2: Landmarks Advisory Group put forward suggestions for the new reserve adjoining Matariki Avenue.

5.0 ASSESSMENT OF OPTIONS

5.1 Option 1 allows the Reserve to be named after Laurie Cooke a notable local horticulturalist from the area, who has served the region and the orchard industry since 1958.

5.2 However, if Landmarks Advisory Group has additional suggestions to be considered in the naming of the Reserve these can be included in the final report and recommendations to be taken to Council.

6.0 PREFERRED OPTION/S AND REASONS

6.1 The preferred option is Option 1, that the Landmarks Advisory Group support the name suggested by the developer; Laurie Cooke Reserve. The reasoning for this is that there is already a reserve named after the Matariki Avenue, so a new name needs to be selected. The suggested name Laurie Cooke Reserve has been requested by the developer due Mr Cooke’s well known historic links to the Lyndhurst area and the local horticultural industry over many years.

7.0 RECOMMENDATIONS AND REASONS

A) That the report of the Environmental Enhancement Officer titled “Reserve Naming Suggestions ” dated 14/11/2018 be received.

B) That Landmarks Advisory Group endorse the name Laurie Cooke Reserve

C) Make additional suggestions towards the naming of the Reserve

With the reasons for this decision being that the objective of the decision will contribute to meeting the current and future needs of communities for Parks and Reserves in a way that is most cost-effective for households and business by:

i) Naming a reserve that reflects local history and recognises Mr Laurie Cooke’s contributions to horticulture in the District

Attachments:

Reserve Naming Policy.pdf

12/526

File Ref: 18/922

REPORT TO: Landmarks Advisory Group

MEETING DATE: Wednesday 14 November 2018

FROM: Parks Planning and Development Manager

Rachel Stuart

SUBJECT: Quarterly Report

1.0 SUMMARY

1.1 The purpose of this report is to update the Landmarks Advisory Group on current Council and community projects that have an impact on Landmarks goals. This report is for information and feedback purposes.

2.0 PARKS TEAM PROJECT UPDATES

2017/18 CBD Vibrancy Fund Enhancements

2.1 Work continues on the CBD Vibrancy Fund enhancements.

Railway Line Improvements

2.2 Work was completed in September to replace the post and wire fence along the rail corridor between Southampton and Eastbourne Street, to match the black pool fence in the CBD; and new landscaping.

Karamu Road Street Upgrade

2.3 Council approved the plans for the Karamu Road upgrade at their meeting on 12 June 2018. While it was anticipated that the works would be tendered in late July, with a start date of construction in September 2018, this work was deferred pending the preparation of the CBD Master Plan.

Playground Renewals and Upgrades

2.4 Two playgrounds in Flaxmere East playgrounds were renewed over August/September 2018.

2.5 Hugh Little Park officially opened in September. The new playground has more play opportunities, a circular scooter path, and a multi-goal in the adjacent green space to practice ball kicks and passes. Garden beds and trees for future shade have been added.

2.6 Sunderland Drive Reserve opened in October with increased play value, and offering some different play options to other Flaxmere playgrounds.

Raureka Reserve Management Plan

2.7 The Draft Raureka Parks Reserve Management Plan covers Ebbett Park, St. Leonards Park, and Whenua Takoha Reserve.

2.8 Public notification of the intention to prepare the Raureka Parks RMP was on the 21April. This was followed by letter sent to approximately 3,000 property owners and residents living within a 500m radius of each park, as well as social media notifications. An Open Day was held at each park on 26 May with submissions closing on 22June. There were a total of 96 formal submissions received (Ebbett: 38, St. Leonards: 36, Whenua Takoha: 20, and combined 2).

2.9 All parks wanted improved seating and picnic amenities, a toilet and water fountain and improved parking. Key issues at Ebbett included not feeling safe at Ebbett Park and how to manage the older facilities there; Westend Tennis building and courts and the Arahura Girlguiding Hall. Improving the old playgrounds and adding youth facilities were also important.

2.10 There are many ways to activate these spaces and improve access and passive surveillance. The concept plans highlight these. At Whenua Takoha it is about improving on an already successful park by adding a basketball court, seating, and a BBQ and shelter. For Ebbett and St. Leonards it is about providing internal parking, renewing the playgrounds, adding toilets, providing perimeter pathways, and additional seating.

2.11 A tour and Council workshop were held on 7 August and the Draft Plan was adopted on 28 August for full consultation purposes. The Raureka Reserves Management Plan is being advertised for public submission in early November.

Tainui Reserve Planting

2.12 The ongoing beautification of Havelock North’s Tainui Reserve was boosted recently when a group of Iona College students donned their gardening gear to plant about 350 native shrubs and trees at the 17ha reserve.

2.13 The reserve was identified by Year 12 College students as a worthy candidate for an annual Social Action Project that all Year 12 students get involved in as part of their Religious Studies classes.

2.14 After initial planning and site visits with council staff, the students were joined by about 20 of their schoolmates, along with College principal Helen Armstrong, school chaplain Ellie Burge and other staff members.

2.15 It was a valuable contribution to the overall vision for this area to introduce native plantings and biodiversity enhancements as identified in the Tainui, Tanner, Tauroa and Hikanui Reserves Management Plan adopted in December 2015.

2.16 The students’ efforts built on the extensive planting and weed removal work in other parts of the reserve that had been carried out by Council staff and the Tainui Reserve Care Group over the last nine months.

2.17 Looking ahead, there are plans to extend this area of planting at the reserve in coming years with the Council continuing to build relationships and work alongside local schools and the Tainui Reserve Care Group.

Mural Project

2.18 The three murals that members of the Group were involved in the selection of were completed last month, and now proudly adorn three key walls within the District.

2.19 The mural completed in the Eastern Carpark took inspiration from Ngati Kahungunu and one of their main whakatauki ‘Te haaro o te kahu ki tuawhakarere’ or ‘view the future with the insight of a Hawk’. The mural features a large Kahu soaring across the blue sky, backed by Te Mata o Rongokako and the constellation Scorpio. On the right side of the mural are creeping grape vines overlaid by a topographical map of the region featuring our major waterways, roads and townships. This mural was completed by Cinzah Merkins a local artist.

2.20 The first of the two murals at the Havelock North Village Green was completed by JiL of Aotearoa called Turangawaewae or ‘Our place to Stand’. From left to right this design features the Hawkes Bay Coastline, with a stylised art deco sun. The right-side of the mural is centred on the Buck House designed Ian Athfield surrounded by vineyards, iconic Havelock North artworks and the Te Mata foothills.

2.21 The Second was completed by Brandon Blair which faces onto the playground the design incorporates the Hastings Heart of Hawkes Bay logo which will raise civic pride and compliment the colorful mural. The design also includes native wildlife found around the village, such as the Kereru and Tui, as well as native flora such as the kowhai tree. The foreground is scattered with Havelock North imagery from the fountain, coffee, fruit, and art installations such as the Wing Wall. The mural also wraps around the wall to feature an underwater scene to align with the activity of the pools of which the mural features on.

Winter/Spring Tree and Shrub Planting

2.22 The 2018 Winter/Spring tree and shrub planting is now complete. 193 street trees have been planted.

2.23 23,680 shrubs planted in parks and streets. See table below for planting locations.

Location	Plant numbers
Shrub renewal	3,500
Railway corridor enhancement – Eastbourne to Southampton	1,600
Whakatu Arterial – Mangateretere & the ‘Peanut’	11,000
Nelson/Eastbourne Street – new roundabout (shrubs & annuals)	100
Te Mata Peak Gates car park & toilet development	4,800
Tainui Reserve	500
Tauroa Reserve	40
Duart House	100
Waipatiki Stream restoration project	1,000
Waimarama Reserves	500
Maraekakaho Recycling station – flax from Longlands	300
Hugh Little Park	140
Whakatu Village enhancement	100

Total	23,680

3.0 OTHER PROJECTS

Cape Coast Art and Heritage Trail

3.1 As presented to the Group earlier in the year, the Cape Coast Art and Heritage Trust was inspired by community feedback to the HDC Community Plan produced in 2013.

3.2 Now a registered charity with a website www.capecoastaht.org.nz the Trust is promoting local history art, culture and creativity in Clifton, Te Awanga and Haumoana.

3.3 The Cape Coast Arts & Heritage Trust reached a milestone on 3 August 2018 with the inauguration of its Foundation Project, the Te Matau a Maui Art & Heritage Trail. A formal blessing was led by Tom Mulligan, Matahiwi Marae Kaumatua, who, along with Hastings District Mayor Sandra Hazlehurst, formerly unveiled the first of 8 Marker Post / Discovery Panels now installed along the Trail. Planting and seating will be added to these sites as part of the Cape Coast Reserves Reserve Management Plan implementation.

3.4 On 24 August the Cape Coast Arts & Heritage Trust was delighted to announce that they have now commenced Stage Two of their "Te Matau-a-Maui Art & Heritage Trail" project, following the successful completion of Stage One: the installation of eight Marker Posts / Discovery Panels along the Landscapes Trail between Black Bridge, Haumoana and Clifton. Funding for Stage Two has been kick-started by Tremains Real Estate, whose generosity and support has enabled the Trust to commission the first Landscape Artwork designed for the Trail, a collaboration between local artists Amy Lynch and Riks Terstappen.

Keirunga Gardens Draft Tree Management Plan

3.5 The first public consultation meeting for the Keirunga Gardens Tree Management Plan was held on 31^st October with approximately 90 people attending. The meeting was chaired by Her Worship The Mayor Sandra Hazlehurst. Local tree expert Chris Ryan gave a powerpoint presentation on the current tree issues and the need to progress a Tree Management Plan for Keirunga Gardens to ensure the landscape was not compromised by lack of tree management and renewal.

3.6 Feedback included general support for the concept plan with a request for more detailed planting plans and staging options to be presented for approval at another public consultation meeting in the near future.

3.7 The community also requested a group walkover of the site to familiarise those interested in the plan, with Chris Ryan’s vision for the future of Keirunga Gardens.

3.8 Officers are now working with Chris Ryan to amend the plan as a result of feedback and get Council approval to proceed with implementing the plan over the coming years.

4.0 RECOMMENDATIONS AND REASONS

A) That the report of the Parks Planning and Development Manager titled “Quarterly Report” dated 14/11/2018 be received.

Attachments:

There are no attachments for this report.

File Ref: 18/923

REPORT TO: Landmarks Advisory Group

MEETING DATE: Wednesday 14 November 2018

FROM: Parks Planning and Development Manager

Rachel Stuart

SUBJECT: Proposed Eastbourne Street Upgrade Plans

1.0 INTRODUCTION

1.1 The purpose of this report is to seek feedback from the Landmarks Advisory Group on a proposed streetscape treatment for Eastbourne Street between Warren Street and Russell Street. Should a decision be made by Council to include this upgrade as part of the Transportation Team’s programmed asphalt and pavement renewal project, it will require an amendment to the priorities in the adopted Streetscape Upgrade Programme.

2.0 BACKGROUND

CBD Streetscape Upgrade Programme

2.1 While both the Hastings and Havelock North CBD’s have gone through extensive street improvement programmes over the last 20 years, both Council and the business community recognise the need to maintain investment in the CBD areas for them to remain a vibrant and attractive place to do business.

2.2 The Hastings CBD Street Upgrade Programme 2016/26 was adopted by Council in October 2017 following consultation with stakeholders and the community. The funding provision in the Long Term Plan equates to $300,000 per annum.

2.3 In accordance with the programme, Karamu Road is the next priority, with funding of $878,000 available in the 2017/18 financial year. Proposed Concept Plans for the Karamu Road upgrade were presented to the Landmarks Advisory Group on 28 June 2017 and 6 December 2017 for comment and feedback and were amended accordingly. Final Plans were presented to the Works and Services Committee on 12 June 2018 and approved for construction. This work was programmed for September 2018.

Long Term Plan 2018-2028

2.4 In May 2018 Council consulted the community over the Long Term Plan for the District. One of the key issues of consultation was the proposed investment of $4.5 million into a vibrant and people focused city centre.

2.5 A number of positive submissions were received, including from the Landmarks Trust, who supported this investment and the proposed vision for three key areas: (1) CBD Mall; (2) East Block Hospitality Precinct; and (3) Civic Square.

2.6 Two submissions were however received that questioned the level of investment without full reconsideration of vehicle movements within the CBD, in particular over the railway line and through the mall.

2.7 In order to move this vision forward, Council engaged Urbanism Plus to review (1) the 2010 Urban Issues work related to the city centre’s public spaces and streetscape; and (2) the 2013 ‘Hastings City Centre Strategy, A Collective Vision’ with particular reference to these issues.

2.8 The programme for the completion of this work is December 2018. Members of the Landmarks Trust were involved in the initial workshop held in August, with preliminary recommendations being presented to the Landmarks Advisory Group at today’s meeting.

2.9 Given this, officers decided to defer the upgrade of Karamu Road, pending the outcome of the CBD Master Plan. There was also a concern that the upgrade may not be completed by 1 December, which would have significant impact on the retailers within the CBD over the busy lead up to Christmas.

Asphalt and Pavement Renewal Programme

2.10 In September 2018, Officers were advised by the Transportation team of their intention to renew the asphalt and pavement of Eastbourne Street between Russell and Warren Streets in early 2019. The current scope of work and budget provides for a standard like for like renewal treatment.

2.11 This presents an opportunity for significant time and cost savings by combining proposed future enhancement works with this renewal project; by delivering all works under a single contract at the same time.

2.12 A report is being taken to the 13 December Council meeting requesting an amendment to the programme to make the required funding available to complete this work to a likely higher specification.

2.13 The Group is therefore requested to provide feedback on the proposed streetscape design should a decision be made in December to advance this project. It will be recommended that a combined Karamu Road/Eastbourne Street upgrade be advanced in early 2019.

3.0 PROPOSED STREETSCAPE DESIGN

3.1 The Proposed Streetscape Design for Eastbourne Street between Warren and Russell Street is included in Attachment 2, and described in detail below.

Area A – Civic Square Frontage

3.2 The proposal for the southern side of Eastbourne Street is as proposed in the Civic Square Concept Plan that was consulted with the community as part of the Long Term Plan. It includes the following enhancement treatments to highlight the importance of this space in the CBD:

· CBD Nubrik® clay pavers for the entire footpath length;

· Extra width extruded concrete kerb and channel to compliment the limestone kerb blocks in Heretaunga Street.

· Feature lighting to match those outside the Opera House in Hastings Street; with the addition of low pedestrian lights and flag track provision.

· Trees to provide an avenue effect down Eastbourne Street and to create a visual link between the Opera Plaza and Civic Square, down to the CBD.

· Pedestrian threshold at the intersection of Russell Street and Karamu Road with granite sett pavers to create an enhanced entry point to Civic Square

Area B – Northern Frontage

3.3 The proposal for the northern side of Eastbourne Street is for a slightly lower level of enhancement to reflect the commercial nature of this side of the street:

· CBD Nubrik® clay paving bands for the entire length;

· Extra width extruded concrete kerb and channel to compliment the limestone kerb blocks in Heretaunga Street.

· No lighting

· Trees to create an avenue effect down Eastbourne Street, to create a visual link between the Opera Plaza and Civic Square, down to the CBD.

Tree Species

3.4 A decision on the tree species can be finalised at a later time, however consideration could be given to preferences put forward by the Group at this stage.

3.5 Officers would recommend either the use of the native Rata, as has been selected for Karamu Road; or Prunus to continue the species already planted along Eastbourne Street West. This variety of Prunus is known as the ‘Tui Tree’, characterised by its bright pink flowers.

4.0 CONSULTATION

4.1 The general principles of this proposed design have been shared with Hastings City Business Association. With clear guidance from the Landmarks Advisory Group, officers will invite affected property owners to a street meeting to discuss the proposed design. The outcome of this consultation and Landmarks Advisory Group feedback will then be reported to the Works and Services Committee for the final adoption of the plan at their meeting in December.

5.0 RECOMMENDATIONS

5.1 Officers seek feedback from the Landmarks Advisory Group on this proposed streetscape design for the Eastbourne Street enhancement, before finalising the design, prior to Council considering it.

6.0 RECOMMENDATIONS AND REASONS

A) That the report of the Parks Planning and Development Manager titled “Proposed Eastbourne Street Upgrade Plans” dated 14/11/2018 be received for consultation and feedback purposes.

Attachments:

Proposed Eastbourne Street Upgrade Plan

str-22-9-3-18-14

File Ref: 18/1049

REPORT TO: Landmarks Advisory Group

MEETING DATE: Wednesday 14 November 2018

FROM: Parks Planning and Development Manager

Rachel Stuart

SUBJECT: Draft Cornwall Park Reserve Management Plan

1.0 INTRODUCTION

1.1 The purpose of this report is to update the Group on the Draft Cornwall Park Reserve Management Plan, and to present the proposed Draft Concept Plan for feedback and comment.

1.2 As an administering body under the Reserves Act 1977, the Hastings District Council is required to prepare Reserve Management Plans for the reserves under its management. The Plans identify issues, objectives and policies for the use, development, management and protection of the reserves within the District. Further, they seek to balance the protection of the natural resources on them, against the recreational needs of the community.

2.0 CURRENT SITUATION

2.1 Cornwall Park covers a total area of 8.34 hectares and is located in the residential area of Mahora.

2.2 Various research into the use and facilities within the park has been carried out as part of the preparation of the Draft Plan, including a Safety Audit and Crime Prevention through Environmental Design (CPTED) Assessment.

2.3 Public notice was given on 14 July 2018 under Section 41 of the Reserves Act 1977 of Council’s intention to review the 2009 Cornwall Park Reserve Management Plan, along with an invitation to send written comments and attend an Open Day at the Park on 29 July 2018. A letter was also sent to all adjoining residents, inviting their comments, and a link to a Community User Survey was publicised in the letter, on the public notice and on the Council website and Facebook page. The closing date for written submissions was 3 August 2018.

2.4 The survey process generated over 130 responses. In summary these responses requested the retention of all the existing facilities in the Park; with the following improvements:

· Improved children’s playground within existing footprint

· Retention of stream

· Improved quality of pathways and new pathways to Rose Garden and around Sportsfield

· New improved toilet facilities

· Improved quality of the duck pond and stream

· Provision of café

2.5 The Draft Cornwall Park Reserve Management Plan has taken into account all the identified issues and opportunities raised during the consultation and from various research.

2.6 The proposed vision for Cornwall Park identified in the Plan is: ‘the protection, management and enhancement of the natural, cultural and historic character of Cornwall Park as the premier Recreation Park of the District’.

2.7 The following Goals and Key Actions are identified:

Goal 1: The Park is well used by the local community for a wide range of activities encouraging them to visit more often and stay longer.

Key Actions

· Develop a new playground for all ages and abilities

· Recognise the needs of Hawkes Bay Cricket

· Provide opportunities for enhanced passive recreation activities and enjoyment

Goal 2: The Park is developed to ensure it is safe and accessible and that facilities meet the needs of people of all ages, abilities and interests.

Key Actions

· Seal pathways to improve user safety and accessibility

· Construct additional pathways around the lake and sportsfields to further enhance accessibility

· Provide new toilet facilities

· Maintain and enhance the well-loved Holt Memorial Display House, Osmanthus Gardens and Bird Aviary

· Recognise the limited availability of visitor parking when planning new facilities; or consider angle parking along Roberts Street.

· Consider the future use of the former Tea Kiosk building to optimise public use and benefit of the facility to park users

Goal 3: The landscape, open space values and natural character of the Park are recognised and protected.

Key Actions

· Implement a progressive restoration programme of the Duck Pond and Stream and surrounding riparian margins to improve water quality, aquatic and terrestrial habitats, indigenous biodiversity and the amenity of the area

· Conserve and enhance the open space character of the Park

· Manage existing trees and develop a Tree Succession Plan to maintain and strengthen character within the Park.

· Manage shrub bed areas to minimise entrapment areas and enhance passive surveillance and safety

Goal 4: The Park is rich in cultural and natural heritage. The landscape character and heritage features will be recognised, protected and preserved for future generations.

Key Actions

· Be effective kaitiaki to ensure the protection and conservation of the historic values and features of the Park

· Protect and manage the historic features of the Park, including earthquake rubble bridges, seats and protected trees

· Manage and promote events in the Park.

· Collect and interpret cultural, educational, historic and environmental information to promote the Park’s significance and importance.

Goal 5: The Park is managed and maintained to meet community needs and aspirations

Key Actions

· Work collaboratively with the community to achieve the vision for the Park and aspirations of the Plan

2.8 The Management Plan also includes a Draft Concept Plan which is included in Attachment 1. This plan identifies all the proposed new capital improvements and works. The main features of this Concept Plan are:

· New themed premier playground generally within existing playground footprint

· Provision of new public toilet facilities

· New pathways to Rose Garden, around Cricket Green and Duck Pond

· Improve quality of Duck Pond and Streams

· Consideration of future of former Tea Kiosk

Children’s Playground

2.9 While the existing children’s playground is in poor condition with limited play value, it is located in a beautiful setting, surrounded by the stream, mature trees, historic seats and bridges and the sports fields.

2.10 The draft design of the proposed new playground is included in Attachment 2 respects the surrounding environment; highlighting the theme of water and oak trees; without impacting or encroaching on any historic features. Play features for all ages and abilities are proposed as well as the provision of new amenities including toilets, shelter, furniture and drinking fountain. In order to make optimal use of the existing site, and improve accessibility and integration with the former tea kiosk building the Plan proposes the removal of a Redwood tree and 3 silver birch trees. None of these trees are Protected Trees. The Redwood has recently been assessed as showing signs of decline in some of its branches. All other trees in this area are proposed to remain.

2.11 The central feature within the playground is an acorn themed tower with connecting rope structures and slides. The 6.5m height of the structure allows users to be up in the trees looking down on the playground below. Other features include flying fox; junior play area, raised mounds, swings, monkey bars, slides and spinners.

Public Toilet Facilities

2.12 The current toilet facilities are located beneath the Cricket Pavilion, and are in a poor and unsafe location.

2.13 A new toilet facility is proposed on the Concept Plan beside the new children’s playground. An initial design has been prepared by the architect who has designed the recent award winning toilet blocks within the parks in the District. It reflects the theme of the new playground.

New Pathways

2.14 Pedestrian access around the Park is varied and limited in quality and location. Given the premier status of the Park all existing pathways will be sealed to improve safety and accessibility for Park users of all ages and abilities.

2.15 There is evidence that pedestrians walk between the avenue of trees along the Cornwall and Tomoana Road edges of the Cricket Green, there being no footpath on the Park side of these roads. It is recommended that this track is formalised to activate the Park and facilitate improved pedestrian accessibility and safety, while ensuring the protection of the trees. A new pathway linking the Rose Garden off Fitzroy Avenue to the Park would also facilitate improved access.

2.16 The following new pathways are proposed in the Concept Plan to enhance accessibility and safety:

· Cricket Green Walkway, along Tomoana and Cornwall Road boundary

· Rose Garden Link along Roberts Street

· Ornamental Lake Perimeter Walkway

· Playground Connectivity Pathways

Improve Quality of Duck Pond and Streams

2.17 The Cornwall Park Aquatic System can be classified into three distinct habitat types: (a) Duck Pond; (b) Osmanthus Garden Pond; and (c) Stream. These waterbodies make a significant contribution to the natural and aesthetic character of the Park and are well loved by the community and park users.

2.18 The Duck Pond is located on the Tomoana Road frontage of the Park, and was artificially constructed with a small island in the centre. The water source for the pond is a borehole which is about 6m deep. A significant amount of seepage occurs out of the pond. When all pumps and water sources to the pond are shut off, the pond empties itself in a matter of three to five days. The existing water supply struggles to replenish the pond water adequately in times of drought.

2.19 The Osmanthus Garden Pond has a solid concrete base and is fed via groundwater bores. The water clarity within the pond is very good. Two small interconnected ponds are located to the north of the main pond and are fed by groundwater. These ultimately discharge into the main pond.

2.20 As with the Duck Pond, the riparian areas surrounding this pond are managed for amenity values only.

2.21 The Cornwall Park Stream that runs through Cornwall Park is the remnant of a naturally occurring stream. The riparian areas surrounding the stream are a mixture of mowed edges and ornamental gardens that like the two ponds are largely managed for amenity value only. The stream flow is controlled by a weir that is located just before the stream exits the park near Cornwall Road, and is also used for storm water drainage from the surrounding areas. The water within the stream is turbid and the stream bed has a thick layer of anthropogenic refuse, branches and leaves.

2.22 An Environmental Study was commissioned in 2018 with the aim to provide information regarding the status of water quality of these waterbodies; the amenity/ecological value with special regard to existing biodiversity (fish, bird and plant species inhabiting the system); and options available to enhance the amenity/ecological values of the waterbodies. The findings of this study form the basis for the policies included in this Plan, and noted the following:

• The Duck Pond and Stream are highly modified shallow systems that suffer from high nutrient, organic matter and temperature loadings;

• There is very little flow within the system to facilitate contaminant removal/dilution;

• Factors such as high temperature, decaying vegetation and low flows mean there is little oxygenation of the water;

• Aquatic species in the Duck Pond are limited to the native Longfin Eel.

• The Stream contains only a total of three species; Mosquito Fish, Common Goldfish and Longfin Eel.

• Odours emanating from the pond and stream are predominantly due to the degradation or ‘rotting’ of organic matter.

• There is low biodiversity within the Cornwall Park Aquatic System.

2.23 The Reserve Management Plan recommends that a progressive restoration programme be implemented to enhance the waterway and surrounding riparian margins; and greatly increase the recreational and environmental value of the aquatic environment. The recommended programme would include a two stage process of (1) Draining and Dredging the Pond and Stream; followed by (2) Riparian Planting.

2.24 Draining and Dredging will: 1) cause the desiccation and death of most pest aquatic weed and fish species in the pond; 2) trap and remove any desirable fish species such as goldfish and eels in quantities substantial enough to permit re-establishment of their population; and 3) allow for the easier removal of submerged organic matter and other sediment components for removal to landfill.

2.25 Once the pond and stream system has been suitably ‘cleaned’ of pest weed and fish species the implementation of a suitable riparian planting plan would have the long-term advantage of improving the terrestrial habitat as well as limiting the ingress of waterfowl.

2.26 Planting of the waterway with wetland species in the shallower margins would aid the removal of nutrients and improve the general ecological qualities of the system. Weed growth would need to be monitored and removed periodically when required during the initial stages of the riparian cover restoration until a canopy was established.

2.27 The advantages of a well-considered riparian margin are well documented in both terms of improvements in water quality, aquatic and terrestrial habitat as well as greatly improving the amenity value of the area. These restoration efforts will include, but not be restricted to, the design of a stream with re-graded banks, peak and base flow capacity, instream habitat creation, revegetation with indigenous terrestrial and aquatic species, weed management strategies and pest control.

2.28 Improved stream dynamics and riparian management will not only benefit the stream and its immediate environs, it will also have a flow on effect to the downstream receiving waters, terrestrial biodiversity and public awareness of environmental issues. Targeted riparian restoration as well as careful reconstruction of the flows and bed dynamics will greatly enhance the general ecology of the area by increasing indigenous habitat, reducing weed growth and maintaining stable water temperatures.

2.29 It is envisioned that this restoration will provide a significant public asset in terms of increased indigenous biodiversity, pond edge recreation activities such as walking and picnicking, and community education.

Former Tea Kiosk

2.30 The former Tea Kiosk building overlooking the Cricket Green is owned by Council. It was built in 1929 and designed by Hastings architect Harold Davies in a modern rennasiance style.

2.31 Cornwall Park Playcentre have a lease to occupy the building which expires in 2019. The lease provides them with the exclusive use of the building and an adjacent 350m² area of open space.

2.32 While Council recognises the long history that Playcentre has with this building, its use for the purpose of a playcentre does not meet the primary purpose of a Recreation Reserve under the Reserves Act 1977. A playcentre should be located on a Local Purpose Reserve.

2.33 In addition, given the location of the building overlooking the premier Hastings cricket ground and new premier playground it is considered timely to reconsider its optimal community use. The restoration and reintegration of this building into the park for wider community use, and to facilitate greater enjoyment of it, and enable greater enjoyment by the community should be considered against the desire of the Playcentre to continue their activities and lease. A number of alternative uses were suggested by the community during the consutlation, including shelter, café, tearooms and meeting spaces.

2.34 The Plan proposes to renew the lease to Cornwall Park Playcentre for an additonal three year period upon its expiry in 2019. During this time, Council will consider other alternative uses of the building to maximise public use, and work with Cornwall Park Playcentre to facilitate their relocation to an alternative site or building within the vicinity if this is desired and required.

3.0 PROCESS FROM HERE

3.1 Feedback from the Group is sought on the Proposed Concept Plan, which will be considered for incorporation into the Draft Plan if appropriate.

3.2 The proposed Draft Cornwall Park Reserve Management Plan is scheduled to be taken to Council to adopt for consultation purposes on 20 November 2018. If adopted, it will be made available to the community over December 2018 and January 2019 to make submissions, with hearings on submissions to be held in February. This will give the Group a further opportunity to make submissions.

3.3 This programme will enable work to commence on the early priorities (premier playground and toilet) mid-year.

4.0 RECOMMENDATIONS AND REASONS

A) That the report of the Parks Planning and Development Manager titled “Draft Cornwall Park Reserve Management Plan” dated 14/11/2018 be received.

Attachments:

1	Concept Plan	CG-14-13-00045
2	Draft Cornwall Park Playscape Concept Plan	CFM-17-8-10-18-39