Hastings District Council

Civic Administration Building

Lyndon Road East, Hastings 4156

Phone:  (06) 871 5000

Fax:  (06) 871 5100

www.hastingsdc.govt.nz

OPEN

M I N U T E S

Opera House & Arts Precinct Subcommittee

Meeting Date:

Thursday, 22 November 2018

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Minutes of a Meeting of the Opera House & Arts Precinct Subcommittee held on Thursday, 22 November 2018 at 10.00am

Table of Contents

Item Page No.

1.         Apologies 1

2.         Conflicts of Interest 1

3.         Confirmation of Minutes 1

4.         Revised Terms of Reference - Opera House & Arts Precinct Subcommittee 1

5.         General Update - Funding and Community Engagement 2

6.         Additional Business Items 2

7.         Extraordinary Business Items 2

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HASTINGS DISTRICT COUNCIL

MINUTES OF A MEETING OF THE Opera House & Arts Precinct Subcommittee HELD IN THE Landmarks Room, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON

 Thursday, 22 November 2018 AT 10.00am

Present:                          Councillor Dixon (Chair)

                                               Councillors Harvey (Deputy Chair), Lyons and Schollum

IN ATTENDANCE:             Group Manager: Community Facilities & Programmes (Mrs A Banks)

Manager, Hawke’s Bay Opera House (Ms M Peacock-Coyle)

                                               Marketing & Communications Advisor (Mr W Kelsey)

                                               Emergency Readiness & Response Administrator (Ms E Foster)

                                               Democratic Support Manager (Mrs J Evans)

Committee Secretary (Mrs C Hilton)

1.         Apologies

Councillor Lyons/Councillor Harvey

That an apology for absence from Mayor Hazlehurst be accepted.

CARRIED

2.         Conflicts of Interest

There were no declarations of conflicts of interest.

3.         Confirmation of Minutes

Councillor Dixon/Councillor Lyons

That the minutes of the Opera House & Arts Precinct Subcommittee Meeting held Thursday 7 December 2017 be confirmed as a true and correct record and be adopted.

CARRIED 

4.	Revised Terms of Reference - Opera House & Arts Precinct Subcommittee
	(Document 18/1066) The role of the Opera House & Arts Precinct Subcommittee was discussed.  The Terms of Reference would be amended to better reflect its ongoing monitoring of the project and grant applications, as well as involvement in fundraising initiatives.   The meeting was updated on the ongoing work on the site and would be kept informed of the work of the internal project group and be updated monthly.
	Councillor Schollum/Councillor Harvey A)        That the report of the Group Manager: Community Facilities & Programmes titled “Revised Terms of Reference - Opera House & Arts  Precinct Subcommittee” dated 22/11/2018 be received. B)        That the Opera House & Arts Precinct Subcommittee recommend to Council that it adopt the revised Terms of Reference for the  Subcommittee (CG-14-1-01076). C)        That the Hastings District Council Committees and Rural Community Board Delegations Register be amended to include the amended Terms of Reference for the Opera House & Arts Precinct Subcommittee (CG-08-9-18-291). CARRIED

5.	General Update - Funding and Community Engagement
	(Document 18/1127) The meeting was updated on wider community and fundraising initiatives being developed by officers, supported by outside consultants as appropriate. An update would be provided to the Subcommittee in February 2019 together with a schedule of meeting dates for the forthcoming year.
	Councillor Lyons/Councillor Schollum That the report from the Group Manager: Community Facilities and Programmes titled “General Update – Funding and Community Engagement” be received. CARRIED

6. Additional Business Items

There were no additional business items.

7.         Extraordinary Business Items

There were no extraordinary business items.

The meeting closed at 10.45am

Confirmed:

Chairman:

Date: