COAT-ARM Hastings District Council

 

Civic Administration Building

Lyndon Road East, Hastings 4156

Phone:  (06) 871 5000

Fax:  (06) 871 5100

www.hastingsdc.govt.nz

 

 

 

 

 

OPEN

 

M I N U T E S

 

 

 

 

Temporary Road Closures Subcommittee

 

 

 

Meeting Date:

Thursday, 15 November 2018

 


CG-14-16-00299                                                                         1

Minutes of a Meeting of the Temporary Road Closures Subcommittee held on

Thursday, 15 November 2018 at 8.45am

 

Table of Contents

 

Item                                                                                    Page No.

 

1.         Apologies  1

2.         Conflicts of Interest 1

3.         Confirmation of Minutes  1

4.         Targa Rally - Temporary Road Closures Waipunga Road and Kaiwaka Road - Friday, 30 November 2018. 1

5.         Temporary Road Closures - Havelock North CBD - Saturday 24 November 2018. 2

6.         Temporary Road Closure - Hawke's Bay Car Club - Mangaroa Road - Sunday 25 November 2018. 4

7.         Additional Business Items  5

8.         Extraordinary Business Items  5

 

 


CG-14-16-00299                                                                         1

 

HASTINGS DISTRICT COUNCIL

 

MINUTES OF A MEETING OF THE Temporary Road Closures Subcommittee HELD IN THE Green Room, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON

Thursday, 15 November 2018 AT 8.45am

 

 

Present:                          Councillor Nixon (Chair)

Councillor Watkins (Deputy Chair)

Transportation Manager – Mr J Pannu

Environmental Consents Manager – Mr M Arnold

 

IN ATTENDANCE:             Transportation Operations Engineer (Mr T Bateman)

Transportation Officer (Mrs L Burden)

Committee Secretary (Mrs C Hilton)

 

 

1.         Apologies

There were no apologies.

 

2.         Conflicts of Interest

 

Environmental Consents Manager, Mr M Arnold, declared a conflict of interest in regard to Item 4.

 

3.         Confirmation of Minutes

 

Mr Pannu/Councillor Watkins

That the minutes of the Temporary Road Closures Subcommittee Meeting held Thursday 18 October 2018 be confirmed as a true and correct record and be adopted.

CARRIED   

 

 

4.

Targa Rally - Temporary Road Closures Waipunga Road and Kaiwaka Road - Friday, 30 November 2018.

 

(Document 18/884)

Environmental Consents Manager, Mr M Arnold, had previously declared a conflict of interest in regard to this item and took no part in discussion or voting.

 

Councillor Nixon/Councillor Watkins

A)  That the report of the Transportation Operations Engineer titled “Targa Rally - Temporary road closures Waipunga Road and Kaiwaka Road - Friday 30th November 2018.” dated 15/11/2018 be received.

B)   That, there being no submissions received, the Council approve the temporary road closure of Waipunga Road and Kaiwaka Road as detailed above. The road closure will be between 7:45am and 12:15pm. Friday, 30 November 2018.

C)   That the Council approve the temporary road closures in B) above, subject to the following conditions to be complied with to the satisfaction of the Group Manager: Asset Management:

1.  This event is conducted in accordance with the New Zealand Transport Agency Code of Practice Temporary Traffic Management (CoPTTM).

2.  The supplied Traffic Management Plan containing appropriate signage is approved.

3.  A copy of the relevant liability insurance policy is received.

4.  That Club Targa Incorporated enter into the formal road bond scheme with Council for a sum of no less than $10,000.00 and make available a representative to attend both the pre and post network inspections.

5.  That the cost of all advertising is met by the event organiser.

6.  Emergency Services are contacted regarding the holding of this event.

(Note): As per the Traffic Management Plan provisions – all emergency services will be accommodated and access provided through the sites as required.

 

7.  The applicant is advised that the Council does not accept any liability for damage of any kind caused to any person, vehicle, property or business that occurs within or outside the road corridor arising from the closure of the road corridor and any activities within it.

8.  The Club Targa Incorporated event shall be conducted in accordance with the requirements of the Motor Sport New Zealand Motor Sport Manual, National Sporting Code and Appendices.

With the reasons for this decision being that the objective of the decision will contribute to the good quality infrastructure by:

i)   That the use of the above listed street/roads for these short periods of time will not unreasonably impede traffic.

ii)  Allowing the above temporary road closures the organiser can undertake their event in a safe and controlled environment with all risks minimised and managed.

CARRIED   

 

 

5.

Temporary Road Closures - Havelock North CBD - Saturday 24 November 2018.

 

(Document 18/961)

Environmental Consents Manager, Mr M Arnold, re-joined the meeting.

 

Councillor Watkins/Mr Pannu

A)        That the report of the Transportation Operations Engineer titled Temporary Road Closures - Havelock North CBD - Saturday 24 November 2018. dated 15/11/2018 be received.

B)        That, there being no submissions received, the Council approve the temporary road closures of:

Havelock North CBD roads:

·     The central roundabout

·     Te Mata Road from the central roundabout to Columba Way

·     Napier Road from the central roundabout to Porter Drive

·     Havelock Road from the central roundabout to Havelock North Motel (the entrance to the motel will remain open)

·     Te Aute Road from the central roundabout to the car park exit

·     Middle Road from the central roundabout to the car park entrance

·     Joll Road from the central roundabout to the New World service lane

The road closures will be between 7:00am until 4:30pm, Saturday, 24 November 2018.

 

C)        The Council approve the above temporary road closures subject to the following conditions to be complied with to the satisfaction of the Group Manager: Asset Management:

 

1.    This event is conducted in accordance with the New Zealand Transport Agency Code of Practice Temporary Traffic Management (CoPTTM).

 

2.    The Traffic Management Plan including provision for appropriate signage are approved by the Traffic Management Coordinator acting under delegated authority.

 

3.    The Traffic Management Plan must be complied with including any specific conditions.

 

4.    The Event Holder shall have in place approved Public Liability Insurance for the period of the event.  A copy of the relevant Public Liability Insurance policy shall be supplied to the Council prior to the event taking place.

 

5.    That the cost of all advertising is met by the event organisers.

 

6.    Emergency Services are contacted regarding the holding of this event with details of the date, locations and time frames.

 

7.    As per the Traffic Management Plan provisions - all emergency services will be accommodated and access provided through the sites as required.

 

8.    (i)    The applicants are responsible under the Health and Safety at Work Act 2015 for all health and safety risks associated with these activities and must take reasonably practicable steps to ensure the safety of all persons during these temporary road closures.

 

(ii) And, the applicants have in place at all times, appropriate Health and Safety measures (to prevent harm to any persons), including (but not limited to) any measures provided for in the submitted Health and Safety Plan including any conditions attached in the plans.

 

With the reasons for this decision being that the objective of the decision will contribute to the good quality local infrastructure by:

i)    That the use of the above listed street/roads for these short periods of time will not unreasonably impede traffic.

ii)   Allowing the above temporary road closures the organisers can undertake their events in a safe and controlled environment with all risks minimised and managed.

CARRIED   

 

 

6.

Temporary Road Closure - Hawke's Bay Car Club - Mangaroa Road - Sunday 25 November 2018.

 

(Document 18/967)

 

Mr Arnold/Councillor Watkins

A)            That the report of the Transportation Operations Engineer titled Temporary Road Closure - Hawke's Bay Car Club - Mangaroa Road - Sunday 25 November 2018. dated 15/11/2018 be received.

B)           That, there being no submissions received in respect of the Hawke’s Bay Club temporary road closure application, the Council approve the following temporary road closure.

 

Mangaroa Road between Ru Collin Road and Maraekakaho Road.  The road closure will be between 9:00am and 5:00pm, Sunday, 25 November 2018. 

 

C)           The Council approve the above temporary road closure subject to the following conditions to be complied with to the satisfaction of the Group Manager: Asset Management:

1)    These events are conducted in accordance with the New Zealand Transport Agency Code of Practice Temporary Traffic Management (CoPTTM).

 

2)     The Traffic Management Plan including provision for appropriate signage are approved by the Traffic Management Coordinator acting under delegated authority.

 

3)     The Traffic Management Plan must be complied with including any specific conditions.

 

4)     Copies of the relevant liability insurance policies are received.

 

5)     That the cost of all advertising is met by the event organisers.

 

6)     Emergency Services are contacted regarding the holding of this event with details of the dates, locations and time frames.

 

7)     As per the Traffic Management Plan provisions - all emergency services will be accommodated and access provided through the site as required.

 

8)     The applicant is responsible under the Health and Safety at Work Act 2015 for all health and safety risks associated with this activity and must take reasonably practicable steps to ensure the safety of all persons during these temporary road closure.

 

9)     The applicant has in place at all times, appropriate Health and Safety measures (to prevent harm to any persons), including (but not limited to) any measures provided for in the submitted Health and Safety Plans including any conditions attached.

 

10)   These Hawke’s Bay Car Club events shall be conducted in accordance with the requirements of the Motorsport New Zealand Motor Sport Manual, National Sporting Code and Appendices.

 

With the reasons for this decision being that the objective of the decision will contribute to the good quality local infrastructure by:

i)    That the use of the above listed street/roads for these short periods of time will not unreasonably impede traffic.

ii)    Allowing the above temporary road closure the organiser can undertake their event in a safe and controlled environment with all risks minimised and managed.

CARRIED   

 

7.         Additional Business Items

            There were no additional business items.

 

 

8.         Extraordinary Business Items

            There were no extraordinary business items.

   

________________________

 

The meeting closed at 8.50am

 

Confirmed:

 

Chairman:

Date: