Civic Administration Building
Phone: (06) 871 5000
Fax: (06) 871 5100
www.hastingsdc.govt.nz
M I N U T E S
Risk and Audit Subcommittee
Meeting Date: |
Monday, 5 November 2018 |
Minutes of a Meeting of the Risk and Audit Subcommittee held on
Monday, 5 November 2018 at 10.00am
Table of Contents
Item Page No.
4. Audit Report for the Financial Year ended 30 June 2018
6. Treasury Activity and Funding
7. Annual Review of Treasury Management Policy and Treasury Performance
8. General Update Report and Status of Actions
11. Riskpool Call for 1 July 2019
12. Health & Safety Risk Management Update
There were no additional business items.
14. Extraordinary Business Items
HASTINGS DISTRICT COUNCIL
MINUTES OF A MEETING OF THE Risk and Audit Subcommittee
HELD IN THE Landmarks Room, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON
Monday, 5 November 2018 AT 10.00am
Present: |
Mr J Nichols (Chair) Mayor Hazlehurst Deputy Mayor Kerr (Deputy Chair) Councillors Nixon and Travers |
IN ATTENDANCE: |
Acting Chief Executive: (Mr N Taylor) Chief Financial Officer (Mr B Allan) Manager, Strategic Finance (Mr B Chamberlain) Financial Controller (Mr A Wilson) Group Manager: Economic Growth and Organisation Improvement (Mr C Cameron) Group Manager: Asset Management (Mr C Thew) Health and Safety Manager (Ms J Kuzman) Risk and Corporate Services Manager (Mr R Smith) Risk Assurance Advisor (Mr D Ferguson) Procurement Manager (Mrs S O’Toole) Democratic Support Manager (Mrs J Evans) Committee Secretary (Mrs C Hilton) |
|
|
ALSO PRESENT: |
Audit Director, Audit New Zealand (Mr S Lucy) |
1. Apologies
There were no apologies.
2. Conflicts of Interest
There were no declarations of conflicts of interest.
3. Confirmation of Minutes
|
Councillor Kerr/Councillor Travers That the minutes of the Risk and Audit Subcommittee Meeting held Monday 3 September 2018 be confirmed as a true and correct record and be adopted. |
5. |
|
|
(Document 18/1056) The Chair, Mr Nichols, reported that he had signed the Risk Assurance Charter. A brief background was given regarding why this document had been established and the approach that will be taken. Mayor Hazlehurst briefly withdrew from the meeting at 10.33am.
|
|
A) That the report of the Risk and Corporate Services Manager titled “Risk Assurance Update” dated 5/11/2018 be received. With the reasons for this decision being that the objective of the decision will contribute to meeting the current and future needs of communities for good quality local infrastructure and local public services in a way that is most cost-effective for households and business by: i) Providing a robust framework that promotes effective and efficient management of risks in core business processes. |
8. |
|
|
(Document 18/971) |
|
Mayor Hazlehurst/Councillor Travers That the report of the Manager Strategic Finance titled “General Update Report and Status of Actions” dated 5/11/2018 be received. |
9. |
|
|
(Document 18/972) |
|
Councillor Travers/Councillor Nixon A) That the report of the Chief Financial Officer titled “Internal Audit Update” dated 5/11/2018 be received. |
10. |
|
|
(Document 18/973) |
|
Councillor Kerr/Mayor Hazlehurst A) That the report of the Chief Financial Officer titled “Funding of Depreciation ” dated 5/11/2018 be received. |
11. |
|
|
(Document 18/1041) |
|
Councillor Nixon/Councillor Travers A) That the report of the Chief Financial Officer titled “Riskpool Call for 1 July 2019” dated 5/11/2018 be received. |
12. |
|
|
(Document 18/1081) |
|
A) That the report of the Health and Safety Manager titled “Health & Safety Risk Management Update” dated 5/11/2018 be received. |
13. Additional Business Items
There were no additional business items.
14. Extraordinary Business Items
There were no extraordinary business items.
The Chair acknowledged and thanked the Risk and Audit Subcommittee members, Council officers and Mr Lucy (Audit NZ) for the work that had been undertaken during the year. He highlighted some of the main issues that had been addressed and milestones that had been achieved.
________________________
The meeting closed at 12.08pm
Confirmed:
Chairman:
Date: