COAT-ARM Hastings District Council

 

Civic Administration Building

Lyndon Road East, Hastings 4156

Phone:  (06) 871 5000

Fax:  (06) 871 5100

www.hastingsdc.govt.nz

 

 

 

 

 

OPEN

 

M I N U T E S

 

 

 

 

Risk and Audit Subcommittee

 

 

 

Meeting Date:

Monday, 5 November 2018

 


CG-14-25-00070                                                                         1

Minutes of a Meeting of the Risk and Audit Subcommittee held on

Monday, 5 November 2018 at 10.00am

 

Table of Contents

 

Item                                                                                    Page No.

 

1.         Apologies  1

2.         Conflicts of Interest 1

3.         Confirmation of Minutes  1

4.         Audit Report for the Financial Year ended 30 June 2018  1

5.         Risk Assurance Update  2

6.         Treasury Activity and Funding   2

7.         Annual Review of Treasury Management Policy and Treasury Performance  3

8.         General Update Report and Status of Actions  3

9.         Internal Audit Update  3

10.       Funding of Depreciation   3

11.       Riskpool Call for 1 July 2019  4

12.       Health & Safety Risk Management Update  4

13.       Additional Business Items  4

            There were no additional business items. 4

14.       Extraordinary Business Items  4

 

 


CG-14-25-00070                                                                         1

 

HASTINGS DISTRICT COUNCIL

 

MINUTES OF A MEETING OF THE Risk and Audit Subcommittee

HELD IN THE Landmarks Room, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON

Monday, 5 November 2018 AT 10.00am

 

 

Present:

Mr J Nichols (Chair)

Mayor Hazlehurst

Deputy Mayor Kerr (Deputy Chair)

Councillors Nixon and Travers

 

IN ATTENDANCE:

Acting Chief Executive: (Mr N Taylor)

Chief Financial Officer (Mr B Allan)

Manager, Strategic Finance (Mr B Chamberlain)

Financial Controller (Mr A Wilson)

Group Manager: Economic Growth and Organisation Improvement (Mr C Cameron)

Group Manager: Asset Management (Mr C Thew)

Health and Safety Manager (Ms J Kuzman)

Risk and Corporate Services Manager (Mr R Smith)

Risk Assurance Advisor (Mr D Ferguson)

Procurement Manager (Mrs S O’Toole)

Democratic Support Manager (Mrs J Evans)

Committee Secretary (Mrs C Hilton)

 

 

ALSO PRESENT:

Audit Director, Audit New Zealand (Mr S Lucy)

 

 

1.         Apologies   

 

There were no apologies.

 

 

2.         Conflicts of Interest

There were no declarations of conflicts of interest.

 

 

3.         Confirmation of Minutes

 

Councillor Kerr/Councillor Travers

That the minutes of the Risk and Audit Subcommittee Meeting held Monday 3 September 2018 be confirmed as a true and correct record and be adopted.

CARRIED   

 

 

4.

Audit Report for the Financial Year ended 30 June 2018

 

(Document 18/970)

The Chair, Mr Nichols, reported that following the previous Subcommittee meeting he had reviewed the revaluations associated with the 2017/18 Annual report process as had been agreed. 

The Audit Director, Audit New Zealand, Mr S Lucy, spoke to the attachment to the agenda report and responded to questions from the meeting. 

 

 

Mayor Hazlehurst/Councillor Travers

A)        That the report of the Financial Controller titled Audit Report for the Financial Year ended 30 June 2018 dated 5/11/2018 be received.

CARRIED   

 

 

5.

Risk Assurance Update

 

(Document 18/1056)

The Chair, Mr Nichols, reported that he had signed the Risk Assurance Charter.  A brief background was given regarding why this document had been established and the approach that will be taken.

Mayor Hazlehurst briefly withdrew from the meeting at 10.33am.

 

 

Councillor Nixon/Mr Nichols

A)        That the report of the Risk and Corporate Services Manager titled Risk Assurance Update dated 5/11/2018 be received.

With the reasons for this decision being that the objective of the decision will contribute to meeting the current and future needs of communities for good quality local infrastructure and local public services in a way that is most cost-effective for households and business by:

i)          Providing a robust framework that promotes effective and efficient management of risks in core business processes.

CARRIED   

 

 

6.

Treasury Activity and Funding

 

(Document 18/968)

Mayor Hazlehurst rejoined the meeting at 10.41am.

 

 

Councillor Kerr/Councillor Nixon

That the report of the Manager Strategic Finance titled “Treasury Activity and Funding” dated 5/11/2018 be received.

CARRIED   

 

 

 

 

7.

Annual Review of Treasury Management Policy and Treasury Performance

 

(Document 18/969)

 

Councillor Kerr/Councillor Nixon

A)        That the report of the Manager Strategic Finance titled Annual Review of Treasury Management Policy and Treasury Performance dated 5/11/2018 be received.

B)        That the Risk and Audit Subcommittee recommend that Council approves the Treasury Management Policy (PMD-02-06-03-18-37) as written.

CARRIED   

 

 

8.

General Update Report and Status of Actions

 

(Document 18/971)

 

Mayor Hazlehurst/Councillor Travers

That the report of the Manager Strategic Finance titled General Update Report and Status of Actions dated 5/11/2018 be received.

CARRIED   

 

 

9.

Internal Audit Update

 

(Document 18/972)

 

Councillor Travers/Councillor Nixon

A)        That the report of the Chief Financial Officer titled Internal Audit Update dated 5/11/2018 be received.

CARRIED   

 

 

10.

Funding of Depreciation

 

(Document 18/973)

 

Councillor Kerr/Mayor Hazlehurst

A)        That the report of the Chief Financial Officer titled Funding of Depreciation dated 5/11/2018 be received.

CARRIED   

 

 

 

 

 

 

 

 

11.

Riskpool Call for 1 July 2019

 

(Document 18/1041)

 

Councillor Nixon/Councillor Travers

A)        That the report of the Chief Financial Officer titled Riskpool Call for 1 July 2019 dated 5/11/2018 be received.

CARRIED   

 

 

12.

Health & Safety Risk Management Update

 

(Document 18/1081)

 

Councillor Kerr/Mr Nichols

A)        That the report of the Health and Safety Manager titled Health & Safety Risk Management Update dated 5/11/2018 be received.

CARRIED   

 

13.       Additional Business Items

            There were no additional business items.

             

14.       Extraordinary Business Items

            There were no extraordinary business items.

   

  

            The Chair acknowledged and thanked the Risk and Audit Subcommittee members, Council officers and Mr Lucy (Audit NZ) for the work that had been undertaken during the year.  He highlighted some of the main issues that had been addressed and milestones that had been achieved.

 

________________________

 

The meeting closed at 12.08pm

 

 

Confirmed:

 

 

 

Chairman:

Date: