Minutes of Extraordinary Council Meeting

CG-14-42-00036 1

HASTINGS DISTRICT COUNCIL

MINUTES OF A MEETING OF THE COUNCIL HELD IN Council Chamber, Ground Floor, Civic Administration Building, Lyndon Road East, Hastings ON Wednesday, 13 February 2019 AT 9.00am

Present: Mayor Hazlehurst (Chair)

Councillors Barber, Dixon, Heaps, Kerr, Lawson, Nixon, O’Keefe, Poulain, Redstone, Schollum, and Watkins.

IN ATTENDANCE: Chief Executive (Mr N Bickle)

Group Manager: Asset Management (Mr C Thew)

Group Manager: Community Facilities & Programmes (Mrs A Banks)

Parks and Property Services Manager (Mr C Hosford)

Parks Planning and Development Manager (Ms R Stuart)

Parks Asset Planner (Ms J Leaf)

Manager: Democracy and Governance Services (Mrs J Evans)

Committee Secretary (Mrs C Hunt)

AS required:

Submitters Speaking:

Neil Thorsen – Endangered Species Foundation (24), Kath Purchas and Liv Flynn – HB Bird & Wildlife Rescue (20); David Renouf (4); Barry and Bernice Koenders (23) Wayne and Judith Taylor (29; Wendy King (6); Carol McMillan – Girl Guiding (18); Phillipa Cook (3) and Murray Richardson – Ellar Trust (26)

Members of the public were present in the gallery.

A full list of people who made submissions is attached.

1. Apologies

Councillor Dixon/Councillor Heaps

That apologies for absence be received from Councillor Travers, Harvey and Lyons be accepted.

CARRIED

Suspension of Standing Orders

Mayor Hazlehurst/Councillor Redstone

That in accordance with paragraph 13.3 of Standing Orders Her Worship the Mayor exercised her discretion to waive the need for Councillors to stand to speak during a Council meeting.

CARRIED

Hearing of Submissions to Raureka Parks Reserve Management Plan

(Document 18/1303)

Mayor Hazlehurst welcomed submitters to the meeting and advised that due to the level of public interest in regard to the Raureka Parks that submissions would be considered at a full Council meeting, rather than the Reserve Management Subcommittee.

HEARING OF VERBAL SUBMISSIONS

Neil Thorsen Endangered Species Foundation (24) spoke to his submission and highlighted the following points:

· That water be supplied to each of the parks for human and animals to drink.

· That trees and shrubs be planted to provide food and shelter for fledging birds and other native fauna such as lizards and insects.

· That consideration be given to becoming “predator free”.

· Plant native trees in park corridors.

Mr Thorsen was happy to meet with Councillors and discuss the work of the Endangered Species Foundation. He was currently working for the Hawke’s Bay Regional Council to produce a list of endangered species.

Kath Purchas and Liv Flynn – HB Bird & Wildlife Rescue (20) spoke to their submission and highlighted the following points:

· Provide water fountains for people and dogs in each of the parks as NCC have done along the Marine Parade.

· Cohesive strategy be considered on growing and supporting biodiversity in parks.

· Plant native plants along north and south boundaries.

· Native plants would provide food and shelter for species.

· Currently almost no shelter for fledging birds from predators.

· Water sources for birds to drink and bath in be provided.

· Referred to paragraph 7.82 regarding enhancing biodiversity.

· More vegetation into park will bring native and birds back to park areas.

	David Renouf (4) spoke to his submission and highlighted the following points: · Due to safety concerns opposed the use of motorised scooters in parks due to the pathway width. · Paths too narrow for skate boarders – they have a skate park to use. · Opposed vehicles on the park. · Requested an actual maintenance programme with check lists. · Displayed at the meeting was a map (CG-14-39-00012) of Hastings from 1938 when streams ran through the City. · Displayed a map of Hastings showing the Makirikiri Stream going through Hastings City (CG-14-39-00012) .
	Bernice Koenders (23) advised that she had presented to Council on 31 January 2019 with a Petition of 252 signatories objecting to any part of Ebbett Park being sold. Mrs Koenders advised that having read the Officer’s report and recommendation she was satisfied with the outcome.
	Wayne Taylor (29) spoke to his submission regarding the vesting of Ebbett Park under the Reserves Act and was happy with the Officer’s recommendation to delete the references in the Plan to not vest a portion. Mr Taylor was also concerned with the terminology “landlocked” as there was adequate access from Oliphant Road.
	Wendy King (6) spoke to her submission and highlighted the following points for St Leonards Park: · Supported native tree planting · Have walkway around the perimeter of the park. · Play area for under 6 year olds · Have a BBQ and seating included for St Leonards Park for sporting and family activities. · Homeless use the park – nowhere to wash
	Carol McMillan – Girl Guiding (18) spoke to her submission and highlighted the following points: · Safety issue - Request carpark by Girl Guide Hall. · Existing lighting was not enough. · Trees on path break branches and need to be cleared away. · Equipment in play area for older children. · Suggest carpark could be locked at certain time at night.
	Murray Richardson – Ellar Trust (26) spoke to his submission and highlighted the following points: · Concern about destruction and removal of trees will affect birdlife. · In Western area the palm trees should be removed. · Palm trees harbour rats and pigeons which are a pest and create mess below the trees. · Plant native tree species eg titoki tree. · Concerned with appearance/maintenance of west end entrance way off to Oliphant Road.
	Sharnita Raheke – Raureka Community Trust (32) spoke to her submission and highlighted the following points: · Repair existing tennis and basketball courts. · Restore the old pavilion or replacement facility erected. · Support the provision of well site furniture in the Park. · Provision of drinking fountains also essential. · Provision of proper carparking by Arahura Hall accessed from Gordon Road. · Bollards and signage are deterrent for vehicles accessing park. · Have native species planted within the Park. · More emphasis on the cultural values of Ebbett Park. · Would like some carvings at the entrance of Ebbett Park. · Important to have provision for both walking and cycling in the Park. · Essential to have toilet facilities provided. · Important that Council consults and negotiates with the landowners surrounding Ebbett Park for the provision of appropriate fencing. · Encourage the purchase of additional land for future developments of the Parks. · Very supportive of the Plan.
	Phillipa Cook (3) spoke to her submission and highlighted the following points: · Provide a fence the dog area for off lead at the west end of Ebbett Park. · If in the park dogs should be on leads. · Do not want fencing around the children play areas. · Provision of more park benches and installation of toilets may bring undesirables into the park.
	This concluded the verbal presentations on submissions.
Councillor Nixon withdrew from the meeting at 10.40am
	______________________ The meeting adjourned at 10.40am for morning tea and reconvened at 11.05am _______________________
2.	Hearing of Submissions to Raureka Parks Reserve Management Plan (cont’d)
	The Parks Asset Planner, Ms Leaf displayed a powerpoint presentation (CFM-17-66-19-178) providing an overview of the consultation and submissions to the Raureka Parks Reserve Management Plan. As an administering body under the Reserves Act 1977, the Hastings District Council was required to prepare Reserve Management Plans for the reserves under its management. The Plans identify issues, objectives and policies for the use, development, management and protection of the reserves within the District. Thirty three written submissions, including a petition with 252 signatories, were received relating to the Raureka Parks (Ebbett Park, St Leonards Park and Whenua Takoha Reserve). The petition had been formally received at the Council meeting on 31 January 2019. Issues raised for Ebbett Park included: • Poor passive surveillance “don’t feel safe” • Lacks amenity (furniture, toilet, car parking) • Aging buildings without lease or licence • Aging trees and “hidey-holes” • Not vested under the Reserves Act 1977 Issues raised for St Leonards Park included: • Old playground with poor play value along busy Southampton • Lack of public toilet • Lack of seating and picnic tables • Lack of youth facilities • Poor accessibility • Not vested under the Reserves Act 1977 Issues raised for Whenua Takoha Park included: • Lack of picnic tables and seating • Space lacks youth oriented activity and seating • Desire for BBQ & drinking fountain • Lacks shade • Formally Name Whenua Takoha Park • Not vested under the Reserves Act 1977
	Ms Leaf advised that submissions had been received on Sections 1.3 Dogs; 2.2 Buildings and Structures; 2.5 Playgrounds; 2.6 Informal Sport & Recreation Facilities; 2.7 Toilets; 2.8 Signs; 2.9 Park Furniture; 2.10 Vehicle Parking; 3.0 Natural Values and Biodiversity; 4.1 Cultural and Heritage Significance; 5.6 & 5.8 Title and Reserve Classification and Sale of Parkland; 5.7 Future Park Acquisition and 5.11 Safety and Vandalism which had required further analysis.
	The meeting then addressed submissions requiring minor amendments and the Officer Recommendations regarding the Remedies.
	Westend Tennis Club (#1 ) The Council agreed with the Officer’s recommendation that page 18 of the Plan be amended by adding the following wording: The Westend Tennis Club (WTC) building is located at the far northwest end of Ebbett Park. This building and courts have been managed by the WTC. Beginning in 2015 the Club renewed its efforts to increase numbers as well as seek incorporation. Two new posts were concreted in to make the courts playable for competition and coaching, a push-button lock was installed on the gate, and roof and courts cleaned. The inability to get sustained membership and sufficient volunteer resources led to disaffiliation with Tennis New Zealand. WTC initiated the Raureka community usage and agreed to a set of protocols by which the complex would be used and maintained by the two parties ensuring continued tennis access and focus on the grounds whilst allowing other extensions for a return to netball/basketball. Tennis coaching has been provided and the building used for rangatahi services. With no current lease and a change in usage the site has returned to Council ownership. WTC would like to continue a foothold with tennis continuing to be a part of what is on offer at the west end.
	Vania Sillick (# 9) and Wayne & Judith Taylor (#29) submitted on the use of the term “landlocked”. Landlocked – noting parking is interior park and limited road frontage – not completely landlocked. The Council agreed with the Officer’s recommendations that the following three sections of the Plan be amended to read: *Section 1.1 Park & Reserve Use* Ebbett Park is largely enclosed by residential housing with limited road frontage. *Section 2.3 Fences & Walls* The majority of Ebbett Park is enclosed by residential housing with limited road frontage *Section 5.8 Sale of Parkland* The northwest corner of Ebbett Park is enclosed by residential housing with limited road frontage which creates a number of safety and surveillance issues.

	REMEDY 1: SECTION 1.3 DOGS Ms Leaf advised that creating a permanent and dedicated dog off-lead area in Ebbett Park would require full public consultation via an amendment to the bylaws. The Council agreed with the Officer’s recommendation that a new Policy 1.3.4 be added to Section 1.3 as follows: Support an amendment to the Council bylaw regarding the provision of dog exercise areas within Ebbett Park; and consult the community on the provision of a permanent fenced dog off-lead in this park.
	REMEDY 2: SECTION 2.2 BUILDINGS & STRUCTURES Ms Leaf advised that an assessment of the Clubrooms had found that it was in very poor condition. The tennis courts and building are now under Council ownership and options available would be to lease them to an organisation who had the ability to make the improvements; Council undertake the improvements at ratepayer cost or remove the facilities. Officers recommend that Council work alongside community groups such as (but not limited to) Raureka Community Trust, Girl Guiding NZ and the community regarding the long term future use of both of these buildings. The Council agreed that no change be made to Section 2.2 of the Plan and it remain as below. The tennis club building is in poor condition and unless a group is found to undertake the necessary building improvement work it will be removed as per Council policy. Similarly, the courts need a lot of maintenance and an organisation to activate the space for wider community use.
	REMEDY 3 – SECTION 2.5 PLAYGROUNDS Ms Leaf advised in regard to the submission of Wendy King (#6) for play items for children under 6 years of age that Council’s Play Strategy defined local level playground and provided guidelines for the development. A range of ages could be supported within a playground. The Council agreed with the Officer’s recommendation: That sufficient funds are included in the Long Term Plan to provide adequate new and renewed playgrounds in all of these parks, consistent with their size, location, and classification. No change is therefore recommended to be made to the Plan.
	REMEDY 4 – SECTION 2.6 – INFORMAL SPORT AND RECREATION FACILITIES The Council agreed with the Officer’s recommendation that no changes be made to Section 2.6 of the Draft Plan, but recommend that a surface treatment be included in the Whenua Takoha basketball half-court to minimise noise.

	REMEDY 5 – SECTION 2.7 TOILETS Ms Leaf advised that one unisex toilet would require an additional $140,000 being included in the budget, with additional funding required for ongoing cleaning and maintenance. The Council agreed with the Officer’s recommendation that no change be made to Section 2.7 of the Plan in that toilets be provided in Ebbett and St Leonards Park, but not Whenua Takoha Park.
	REMEDY 6 – SECTION 2.8 SIGNS Ms Leaf advised that Interpretative signage at Ebbett and St Leonards Park would be similar to the Frimley and Havelock Village Green signs and would capture Ebbett bequest as well as Makirikiri Stream. She also recommended a solid plaque at the entrance of Ebbett Park being installed. The Council agreed with the Officer’s recommendation that Section 4.0 of the Action Plan be amended to update Item 7 (Ebbett Park), and that an additional $2,000 be added to the budget for Historical and Interpretative Signage and Commemorative Plaque.
	Remedy 7 – Section 2.9 Park Furniture The Council agreed with the Officer’s recommendation that Section 2.9.2 of the Plan be amended to include the word barbeque to the list of furniture and that a barbecue and shelter be added to the Action Plan and $30,000 be added to the Budget for St. Leonards Park.
	Remedy 8 – Section 2.10 Vehicle Parking The Council agreed with the Officer’s recommendations that the intention to provide a carpark in Ebbett Park be retained and that no change is made to Section 2.10.5 of the Plan and that the submission regarding permeable construction of a carpark at St. Leonards Park be forwarded to the Woodturner’s Guild.
	Section 9 – Section 4.0 Natural Values and Biodiversity Ms Leaf confirmed that the Oleander trees should be removed as per submissions. The Council agreed with the Officer’s recommendations that an additional $5,000 be included for a succession planting plan that is appropriate for the Raureka Parks and adds to the long-term biodiversity of the Park and that $5,000 also be included in the plan per annum to carry out the succession planting and budget corrected to reflect the per annum.
	Section 10 – Section 4.0 Social and Cultural Values The Council agreed with the Officer’s recommendations that $10,000 be included in the Plan to instigate a community-led design process for Ebbett Park and that $20,000 be set aside towards the creation of the final product(s) and fundraising to supplement this.

Section 11 – Sections 5.6 Title and Reserve Classification and 5.8. Sale of Parkland

Ms Leaf acknowledged the strong community commitment to Ebbett Park and its protection and ongoing management. Sections 5.6 and 5.8 be amended with revised wording.

The Council agreed with the Officer’s recommendations that the submissions be allowed, and that the whole park be vested under the Reserves Act 1977. This would ensure the intent of the gift of land was upheld and parkland was retained for future generations to enjoy and the following sections amended.

5.6 Title and Reserve Classification

Council will vest all of Ebbett Park under the Reserves Act 1977 to recognise the intent of the Deed of Trust 1927 and generous gift of land from Eliza Maud Ebbett and George Ebbett to the Borough of Hastings.

5.6.2 Declare the Raureka Parks: Whenua Takoha Park, St. Leonards Park, and Ebbett Park as Reserves under the Reserves Act 1977.

5.8 Sale of Park Land

5.8.4 Meet the provisions of the relevant legislation and District Wide Reserve Management Plan prior to the revocation or sale of any part of the Raureka Parks (non-vested parks require that Council have 75% majority support)

(NB: This is the standard Policy in the Draft Reserves Management Plan.)

Remedy 12 – Section 5.7 Furniture Reserve Acquisition

The Council agreed to support the provision to acquire properties in the Reserve Management Plan, but not make financial allowance of $500,000 as recommended by Officers.

It was considered that if the opportunity arose in the future to acquire properties it would be addressed by the Council of the day.

Remedy 13 – Section 5.11 Safety and Vandalism

The Council agreed that no changes be made to the Plan.

Ms Leaf advised that the concept plans for the Raureka Parks (Ebbett Park, St Leonards Park and Whenua Takoha Reserve) included an amount of $1,387,725. The proposed spend per park/reserve was:

Ebbett Park $488,725

St. Leonards Park $822,000

Whenua Takoha Reserve $77,000

As a result of submissions and unprogrammed capital expenditure there would be a shortfall and a submission would be made to the Annual Plan, plus fundraising by the community. A copy of the budget implications was tabled at the meeting (CG-14-42-00041).

It was noted that maintenance for new items had not been included in the budget. In regard to the barbecue usage, Ms Leaf advised that the communities where barbecues were located at parks were very well patronised.

Councillor Nixon rejoined the meeting at 11.58pm

Ms Raheke from the Raureka Community Trust had confirmed that the Whenua Takoha Park was used a lot and a lot of events were held in the park included three “Movie in the Park” events. It was one of the main meeting places for the community.

Whenua Takoha Park Action Plan included:

· BBQ and Shelter

· New and additional park furniture (picnic tables, seats, and bins)

· Water fountain

· Basketball half-court

· Trees

Councillor O’Keefe withdrew from the meeting at 11.50am

St Leonard’s Park

Ms Leaf advised that the playground at St Leonards Park was scheduled to be upgraded to a “key urban” playground. The design and development of new playgrounds also took into consideration equipment at nearby schools to minimise duplication. Due to location and benefits to community a significant upgrade was included.

Although concern had been expressed by submitters regarding families, who may be homeless, it was not proposed to include shower facilities. Officers would investigate the possibility of the showers in the sports facilities being used, when there were no sports on.

St Leonards Action Plan

· Upgrade playground with saleyard theme and fencing

· Internal carpark

· Park furniture (picnic tables, seats, and bins)

· Interpretive Signage

· Toilet and drinking fountain

· Pathway network form Southampton and Townsend to Francis Hicks

· Light pathway from Southampton to Francis Hicks

· Landscape planting

· Perimeter Fitness Trail plus equipment

Councillor O’Keefe rejoined the meeting at 12.05pm

Ebbett Park

It was noted that there was an expectation from some of the community that Council would take over the improvements of the Westend Tennis Building. The Westend Tennis Club had not had discussions regarding co-sharing with other Tennis Clubs.

Mayor Hazlehurst and Councillor Dixon withdrew from the meeting at 12.10pm.

Deputy Mayor Kerr assumed the role of Chair

There was $155,000 in the budget for approximately 20 car parks which would be sufficient funding.

Main thoroughfare link widen it and put signs up “share with care” and operate at walking speed.

Children’s playgrounds not fenced.

Councillors Barber and Nixon left the meeting at 12.20pm

_________________________

The meeting adjourned for lunch at 12.20pm

and reconvened at 1.05pm

_________________________

Deputy Mayor Kerr reconvened the meeting at 1.05pm.

If there was a major change to the building use it could trigger the need for community consultation. A change in ownership of the building from Girl Guiding or other would also create a need for more inspections and bring the building up to the new standard.

Councillor Nixon rejoined the meeting at 1.10pm.

Ebbett Park Action Plan

Upgrade lighting on central pathway Gordon Road to Oliphant

Park furniture (picnic tables, seats, and bins)

Renew playground into more central location and fence

Increase dog off-lead hours and dog bag dispenser

Internal carpark

Toilet and drinking fountain

Historical and Interpretive signage

Enhanced landscape planting

Develop perimeter footpath & improve existing pathway

Develop petanque court

There was further discussion on the acquisition of properties included within the Reserve Management Plan which were considered nice to have but unbudgeted.

Councillor Dixon rejoined the meeting at 1.25pm and Mayor Hazlehurst reassumed the Chair.

The meeting proceeded to address the recommendations.

· It was noted that all Bylaws would be reviewed in 2020 and determination would be whether there would be a fenced enclosure for dogs.

· The amount of $2,600 per barbeque per annum was required to for daily cleaning and inspection in the summer and few times in winter.

· Vehicle parking – lighting will be updated to LEDs (Light-emitting diode) and will be brighter. Consider additional lighting.

Councillor O’Keefe left the meeting at 2.20pm.

Councillor Kerr/Councillor Redstone

A) That the report of the Parks Asset Planner titled “Hearing of Submissions to Raureka Parks Reserve Management Plan” dated 13/02/2019 be received.

B) That the allocation of funds required to complete the unprogrammed capital works programme identified in the Action Plan form part of the 2019/20 Annual Plan priority considerations; and the Long Term Plan.

REMEDY 0: MINOR AMENDMENT STATUS OF WESTEND TENNIS

C) That the submission of Westend Tennis Club (Submission #1) be allowed insofar as the wording on page 18 of the Plan is amended as below.

The Westend Tennis Club (WTC) building is located at the far northwest end of Ebbett Park. This building and courts have been managed by the WTC. Beginning in 2015 the Club renewed its efforts to increase numbers as well as seek incorporation. Two new posts were concreted in to make the courts playable for competition and coaching, a push-button lock was installed on the gate, and roof and courts cleaned. The inability to get sustained membership and sufficient volunteer resources led to disaffiliation with Tennis New Zealand.

WTC initiated the Raureka community usage and agreed to a set of protocols by which the complex would be used and maintained by the two parties ensuring continued tennis access and focus on the grounds whilst allowing other extensions for a return to netball/basketball. Tennis coaching has been provided and the building used for rangatahi services.

With no current lease and a change in usage the site has returned to Council ownership. WTC would like to continue a foothold with tennis continuing to be a part of what is on offer at the west end.

REMEDY 0: MINOR AMENDMENT USE OF WORD ‘LANDLOCKED’

D) That the submission of Vania Sillick (Submission #9) and Wayne & Judith Taylor (Submission #29) be allowed insofar as the following sections be amended by deleting the words shown as struck out and added words shown in red italics:

Section 1.1 Park & Reserve Use

Ebbett Park is largely ~~land-locked~~ enclosed by residential housing with limited road frontage.

Section 2.3 Fences & Walls

The majority of Ebbett Park is ~~landlocked~~ enclosed by residential housing with limited road frontage

Section 5.8 Sale of Parkland

The northwest corner of Ebbett Park is ~~landlocked~~ enclosed by residential housing with limited road frontage which creates a number of safety and surveillance issues.

REMEDY 1: SECTION 1.3 Dogs

E) That the submission of Phillipa Cook (Submission 3) be allowed insofar as the following new policy is included in the Plan:

1.3.4 Support of an amendment to the Council bylaw regarding the provision of dog exercise areas within Ebbett Park; and consult the community on the provision of a permanent fenced dog off-lead in this park.

F) That the submission of Rosalind Moore (Submission 2), John Roberts (Submission 14), Andrea Rooderkerk (Submission #21), the Ellar Trust (Submission 26), and Raureka Community Trust (Submission 32) be allowed insofar that Section 1.3 is retained.

G) That the submission of Raureka Community Trust (Submission 32) requesting a dog doo bin at Whenua Takoha Reserve be disallowed with the reason being that a rubbish bin is already provided.

REMEDY 2: SECTION 2.2 BUILDINGS & STRUCTURES

H) That the submission of Westend Tennis Club (Submission 1) requesting the fences and gates at the tennis courts be replaced be disallowed.

I) That the submission from Vania Sillick (Submission 9) be disallowed and the submissions of John Roberts (Submission 14) and the Raureka Community Trust (Submission 32) be allowed insofar as the policies in Section 2.2 are retained in the Plan.

REMEDY 3: SECTION 2.5 PLAYGROUNDS

J) That the submissions of Wendy King (Submission 6) and Hamish Dufty (Submission 10) be allowed insofar as that a local level playground as proposed in the plan is an upgrade of what currently exists.

K) That the submission of Raureka Community Trust (Submission 3) be disallowed insofar that the Ebbett Park playground upgrade is not planned on being a key urban or destination level playground.

REMEDY 4: SECTION 2.6 INFORMAL SPORT AND RECREATION FACILITIES

L) That the submission of Darbara Singh et.al. (Submission 8) be allowed insofar that fitness equipment in Policy 2.6 is retained in the Plan.

M) That the submission of Rosalind Moore (Submission 2) be allowed insofar that the petanque court remains in the Ebbett Park Action Plan.

N) That the submission of Andrea Rooderkerk (Submission 21) be allowed insofar as Policy 2.6.8 be retained.

O) That the submission of Raureka Community Trust (Submission 32) requesting a surface treatment that minimises ball bounce noise on the planned Whenua Takoha half-court be included in the design be allowed.

REMEDY 5: Section 2.7 Toilets

P) That the submission of Denise Bromby (Submission 13) requesting a toilet at Whenua Takoha Reserve be disallowed.

REMEDY 6: Section 2.8 Signs

Q) That the submission of David Renouf (Submission 4) and the Ebbett Family (Submission 33) be allowed insofar as Policy 2.8.4 is retained and that Section 4.0 Action Plan be amended as follows:

7 Historical and Interpretive Signage and Commemorative Plaque

REMEDY 7: SECTION 2.9 PARK FURNITURE

R) That the submission form Wendy King (Submission 6) and Linda Johnson (Submission 15) be allowed insofar that a barbeque is added to the St. Leonards’ Concept and Action Plans.

S) That the submission of Darbara Singh et.al. (Submission 8) be allowed insofar as the sheltered seating be included in the Concept Plan.

T) That the submissions from Kath Purchas (Submission 20, Neil Thorsen (Submission #24), and Raureka Community Trust (Submission 32) be allowed insofar as the Policy 2.9.2 is retained in the Plan and that drinking fountains with dog drinking attachment be included in the Concept Plans.

REMEDY 8: SECTION 2.10 VEHICLE PARKING

U) That the submission of Rosalind Moor (Submission 2), Girl Guiding NZ (Submission 18), and Raureka Community Trust (Submission 32) be allowed insofar as Policy 2.10.5 is retained in the Plan.

V) That the submission of the Ebbett Family (Submission 33) be allowed insofar as lockable gates to Ebbett Park carpark be included in the Concept Plan.

W) That the submission of David Renouf (Submission 4) and Vania Sillick (Submission 9) be disallowed.

X) That the submission of Linda Johnson (Submission 15) be allowed insofar that her submission regarding permeable construction of a carpark be given to the Woodturner’s Guild.

REMEDY 9: SECTION 3.0 NATURAL VALUES

Y) That the submissions of Wendy King (Submission 6), Rosalind Moore (Submission 2), Kath Purchas (Submission 30), Neil Thorsen (Submission 24), Andrea Rooderkerk (Submission 21), Raureka Community Trust (Submission 32), the Ellar Trust (Submission 26), and the Ebbett Family (Submission 33) be allowed insofar as a staged succession planting plan be developed to ensure that the Raureka Parks contribute to Hastings biodiversity while maintaining the character of each park.

REMEDY 10: SECTION 4.0 SOCIAL AND CULTURAL VALUES

Z) That the submission of Raureka Community Trust (Submission 32) and the Ebbett Family (Submission 33) be allowed in so far as gates at the entrance on Gordon Road and design elements within the park should be progressed via a community-led design process.

REMEDY 11: SECTION 5.6 TITLE AND RESERVE CLASSIFICATION AND 5.8 SALE OF PARKLAND

AA) That the submission of Kevin Naylor (Submission 17) be disallowed insofar that Council is not confiscating land.

BB) That the submission of Peter Culloty (Submission 27) be disallowed insofar that there are changes to Policies 5.6 and 5.8 as identified below

CC) That the submission by petition of 252 signatories (Submission 23) and the submissions of David Renouf (Submission 4), Bernard & Bernice Koenders (Submission 23), Alistair & Jean Chalmers (Submission 28), Wayne & Judith Taylor (Submission 29), and Jenny Ross (Submission 30), Janet Wilson (Submission 5), Vania Sillick (Submission 8), Zoe Libby (Submission 11), Gill Libby (Submission 12), Mahmood Nasir (Submission 19) and Andrea Rooderkerk (Submission 21), Ellar Trust (Submission 26), Joanna Lynley-Richardson (Submission 31), The Raureka Community Trust (Submission 32), and the Ebbett Family (Submission 33) be allowed insofar that Section 5.6 and 5.8 be amended by deleting the words shown as struck out and added as shown in red italics:

5.6 Title and Reserve Classification

Council will vest ~~the southern and main portion of Ebbett Park leaving the west end as fee simple. This allows for flexibility in the future use of this park~~ all of Ebbett Park under the Reserves Act 1977 to recognise the intent of the Deed of Trust 1927 and generous gift of land from Eliza Maud Ebbett and George Ebbett to the Borough of Hastings.

5.6.2 Declare the Raureka Parks: Whenua Takoha Park, St. Leonards Park, and Ebbett Park ~~(with the exception of the northwest end of Ebbett Park)~~ as Reserves under the Reserves Act 1977.

5.8 Sale of Park Land

The northwest corner of Ebbett Park is landlocked which creates a number of safety and surveillance issues. If more beneficial community uses are considered appropriate in the future, Council will follow the relevant consultative process. If thorough consideration determines the sale of this land appropriate, any funds from the sale of land should be redirected into increasing and opening up the more popular southern end of the park.

~~5.8.2 To consider the disposal of a part of the landlocked west end of Ebbett Park in the future.~~

~~5.8.5 Require any funds from a future sale to be redirected into increasing and opening up the south end of Ebbett Park.~~

REMEDY 12: SECTION 5.7 FUTURE RESERVE ACQUISITION

DD) That submission Andrea Rooderkerk (Submission 21) be allowed insofar that Council will consider opportunities for reserve acquisition when they arise.

REMEDY 13: SECTION 5.11 SAFETY & VANDALISM

EE) That the submission of David Renouf (Submission 4) be disallowed and the submission of Raureka Community Trust (Submission 32) be allowed in that Policy 1.5.4 is retained.

· With the reasons for these decisions being that the objective of the decision will contribute to meeting the current and future needs of communities for good quality local infrastructure in a way that is most cost-effective for households and business by:

· The provision of good quality recreation open spaces

FF) That Council adopt the Raureka Parks Reserve Management Plan, as amended above by submissions.

CARRIED

_______________________

The meeting closed at 2.50pm

Confirmed:

Chairman:

Date:

LIST OF SUBMITTERS TO EXTRAORDINARY COUNCIL MEETING

RAUREKA PARKS RESERVE MANAGEMENT PLAN

13 FEBRUARY 2019

Sub No.	Submitter	Trim Ref
1	Westend Tennis (Ian Purdon)	CFM-17-66-19-143
2	Rosalind Moore	CFM-17-66-19-145
3	Phillipa Cook	CFM-17-66-19-146
4	David Renouf	CFM-17-66-19-147
5	Janet Wilson	CFM-17-66-19-148
6	Wendy King	CFM-17-66-19-149
7	Tania Mitchell	CFM-17-66-19-150
8	Darbara Dingh	CFM-17-66-19-151
9	Vania Sillick	CFM-17-66-19-152
10	Hamish Dufty	CFM-17-66-19-153
11	Zoe Libby	CFM-17-66-19-154
12	Gill Libby	CFM-17-66-19-155
13	Denise Bromby	CFM-17-66-19-156
14	John Roberts	CFM-17-66-19-157
15	Linda Johnson	CFM-17-66-19-158
16	Richard Karn	CFM-17-66-19-159
17	Kevin M Naylor	CFM-17-66-19-160
18	Carol McMillan - Girl Guiding NZ	CFM-17-66-19-161
19	Mahmood Nasir	CFM-17-66-19-162
20	Kath Purchas	CFM-17-66-19-164
21	Andrea Rooderkerk	CFM-17-66-19-165
22	Powerco	CFM-17-66-19-143
23	Petitioner Bernice Koenders notes and Deed of Trust presented at Council 31 January 2019	CG-14-1-01153
24	Neil Thorsen	CFM-17-66-19-166
25	Bernice Koenders	CFM-17-66-19-167
26	Ellar Trust (Linley-Richardson Family) Murray Richardson	CFM-17-66-19-174
27	Peter Culloty	CFM-17-66-19-173
28	Alistair John and Jean Pringle Chalmers	CFM-17-66-19-172
29	Wayne Robert and Judith Yvonne Taylor	CFM-17-66-19-171
30	Jenny Ross	CFM-17-66-19-170
31	Joanna Linley-Richardson	CFM-17-66-19-169
32	Raureka Community Trust	CFM-17-66-19-168
33	Ebbett Family (Ron Ebbett)	CFM-17-66-19-175

Hastings District Council

Lyndon Road East, Hastings 4156