Description: COAT-ARM Hastings District Council

 

Civic Administration Building

Lyndon Road East, Hastings

Phone:  (06) 871 5000

Fax:  (06) 871 5100

WWW.hastingsdc.govt.nz

 

 

 

 

Open

 

A G E N D A

 

 

Hastings District Rural Community Board MEETING

 

 

 

Meeting Date:

Monday, 4 March 2019

Time:

2.00pm

Venue:

Landmarks Room

Ground Floor

Civic Administration Building

Lyndon Road East

Hastings

 

Members

Chair: Mrs S Maxwell

Mr N Dawson, Mr M Lester and Ms Lesley Wilson

Councillors Kerr and Lyons

 

Officer Responsible

Group Manager: Asset Management – Craig Thew

Committee Secretary

Carolyn Hunt (Ext 5634)

 


Hastings District Rural Community Board – Terms of Reference

 

The Community Board is a separate entity to the Council.  The role of the Community Board is set out in Section 52 of the Local Government Act 2002.  The Council is authorised to delegate powers to the Community Board.

 

Membership (6 members)

Chair (elected by the Board)

Deputy Chair (elected by the Board

4 Elected Community Board Members

1 Mohaka Ward Councillor

1 Kahuranaki Ward Councillor

 

Quorum – 4 members

 

DELEGATED POWERS

General

 

1.     To maintain an overview of services provided by the Council within the Community Board’s area.

2.     To represent, and act as an advocate for, the interests of the community represented.

3.     To consider and report on all matters referred to the Board by the Council, or any matter of interest or concern to the Community Board.

4.     To communicate with community organisations and special interest groups within the community;

5.     To undertake any other responsibilities that are delegated to it by the Council.

6.     To appoint a member of the Community Board to organisations approved by the Council from time to time.

 

LONG TERM PLAN/ANNUAL PLAN/POLICY ISSUES

 

7.     Authority to make a submission to the Long Term Plan/Annual Plan process on activities, service levels and expenditure (including capital works priorities) within the Board’s area or to make a submission in relation to any policy matter which may have an effect within the Board’s area.

ROADING AND TRAFFIC

 

8.        Authority to exercise the Council’s powers and functions in relation to roads within the Board’s area under the following sections of the Local Government Act 1974:

·           Section 335 (vehicle crossings);

·           Section 344 (gates and cattle stops);

·           Section 355 (overhanging trees).

9.        Authority to exercise the Council’s statutory powers (including any relevant powers conferred by bylaw) over roads within the Board’s area in respect of:

(i)                  Road user behaviour at intersections;

(ii)                 Controls on stopping or overtaking

(iii)                Controls on turning

(iv)               Pedestrian safety,

(v)                Footpath maintenance and improvements.

(vi)               Accident investigation studies, lighting and other safety works

 

10.      For the avoidance of doubt, nothing in this delegation authorises a Community Board to deal with a matter, in the exercise of delegated authority, in a manner which is conflict with any policy or decision of the Council or any standing committee of the Council in relation to the same matter.

 


 

HASTINGS DISTRICT COUNCIL

 

Hastings District Rural Community Board MEETING

 

Monday, 4 March 2019

 

VENUE:

Landmarks Room

Ground Floor

Civic Administration Building

Lyndon Road East

Hastings

TIME:

2.00pm

 

A G E N D A

 

 

 

1.        Apologies

At the close of the agenda no apologies had been received.

Leave of Absence had previously been granted to Councillor Lyons

2.        Conflict of Interest

Members need to be vigilant to stand aside from decision-making when a conflict arises between their role as a Member of the Council and any private or other external interest they might have.  This note is provided as a reminder to Members to scan the agenda and assess their own private interests and identify where they may have a pecuniary or other conflict of interest, or where there may be perceptions of conflict of interest. 

If a Member feels they do have a conflict of interest, they should publicly declare that at the start of the relevant item of business and withdraw from participating in the meeting.  If a Member thinks they may have a conflict of interest, they can seek advice from the General Counsel or the Democratic Support Manager (preferably before the meeting). 

It is noted that while Members can seek advice and discuss these matters, the final decision as to whether a conflict exists rests with the member.

3.        Confirmation of Minutes

Minutes of the Hastings District Rural Community Board held Monday 17 December 2018.

(Previously circulated)

4.        Declaration of Hastings District Rural Community Board Member - Lesley Robyn Wilson                                                                                      5

5.        2019/20 Annual Plan                                                                                       7

6.        Rural Transportation Activities Report                                                         9

7.        Additional Business Items

8.        Extraordinary Business Items 

9.        Recommendation to Exclude the Public from Item 10                              25

10.      Summary of Rating Area 2 Council owned land

 

     


File Ref: 18/1266

 

1.   

REPORT TO:             Hastings District Rural Community Board

MEETING DATE:       Monday 4 March 2019

FROM:                        Manager: Democracy and Governance Services

Jackie Evans

SUBJECT:                  Declaration of Hastings District Rural Community Board Member - Lesley Robyn Wilson

        

 

 

1.0      SUMMARY

1.1      The purpose of this report is to describe the process for receiving the declaration of the new appointed member, Lesley Wilson to the Hastings District Rural Community Board.

1.2      The Chair will receive and witness the oral declaration of Lesley Wilson as a Rural Community Board member. (Attachment 1)

 

2.0      BACKGROUND

2.1      Schedule 7, Part 1, clause 14 of the Local Government Act 2002 states:

“(1) A person may not act as a member of a local authority until –

(a)    That person has, at a meeting of the local authority following the election of that person, made an oral declaration in the form set out in subclause (3); and

(b)    A written version of the declaration has been attested as provided under subclause (2)

(2)  The written declaration must be signed by the member and witnessed by -     

(a)      the chairperson; or

(b)      the chief executive of the local authority.”

2.3      Section 54 of the Local Government Act 2002 applies the above provisions to community boards as if they were local authorities.

 

3.0      RECOMMENDATION

That the report of the Manager: Democracy and Governance Services titled “Declaration of Hastings District Rural Community Board Member – Lesley Robyn Wilson” dated 4/03/2019 be received.

 

Attachments:

 

1

Declaration of Lesley Robyn Wilson

CG-14-26-00087

 

 

 


Declaration of Lesley Robyn Wilson

Attachment 1

 

PDF Creator


File Ref: 19/18

 

 

REPORT TO:             Hastings District Rural Community Board

MEETING DATE:       Monday 4 March 2019

FROM:                        Strategy Manager

Lex Verhoeven

SUBJECT:                  2019/20 Annual Plan        

 

 

1.0      SUMMARY

1.1      The purpose of this report is to update the Board on the 2019/20 Annual Plan budget and to obtain any feedback to inform the final preparation of the plan.

1.2      This issue arises from the legislative requirement to develop an Annual Plan each financial year.

1.3      The Council is required to give effect to the purpose of local government as prescribed by Section 10 of the Local Government Act 2002. That purpose is to meet the current and future needs of communities for good quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost–effective for households and businesses. Good quality means infrastructure, services and performance that are efficient and effective and appropriate to present and anticipated future circumstances.

1.4      The objective of this decision relates to numerous service delivery, decision making, financial management and consultative provisions within the Local Government Act 2002.

1.5      This report concludes by recommending that the report titled “2019/20 Annual Plan” be received and that any feedback from the Board be incorporated in the final drafting of the plan.

2.0      BACKGROUND

2.1      The Council is required to have in place a Long term Plan (LTP) for the period 2018 -2028.  This is a ten year plan which was developed in conjunction with the Board and adopted by Council in June 2018.  The plan has a term of 3 years at which point it is reviewed and a new plan adopted for the next ten year period.

2.2      In the years between each LTP review, an annual planning process is undertaken.  This process is about refining the budget for a particular year (in this case 2019/20), recognising that work programmes, costs and priorities can change from when they were originally forecast.

3.0      CURRENT SITUATION

3.1      A process of budget refinement has been undertaken by officers, with proposed changes to the LTP budget for the 2019/20 year having been considered by an internal Budget Review Board in conjunction with oversight by the Chief Executive.  No consequential changes have been made to the previously agreed work programme in the rural area.

3.2      More general cost pressures on Council in some areas such as insurance and information technology along with some adjustments to Council’s staffing compliment have largely been offset through finding efficiencies in other areas and through rating base growth.  There is nothing consequential to report to the Board here.

3.3      In summary, the approach to this budget has been to limit variation from that proposed in the LTP Year Two budget, in particular, the incorporation of any new initiatives given the already significantly committed work programme.  In the rural area alongside the business as usual areas of focus, the bridge strengthening programme remains a priority for a number of years.

3.4      The Board has worked hard to contain rate increases at sustainable levels, with the average increase in rate requirement in the past years detailed below:

 

           2014/15 – 2.5%

           2015/16 – 1.9%

           2016/17 – 1.5%

           2017/18 – 0.9%

           2018/19 – 2.5%

3.5      The Long Term Plan contains a forecast increase of 3.2% for the 2019/20 year, and the current budget position, subject to final ratification for Rating Area Two is 2.8%, after further efficiencies were applied through the budget review process.

3.6      Provincial Growth Fund – The Board will be aware of the government’s commitment to increasing investment in the regions to stimulate jobs and productivity under a scheme called the Provincial Growth Fund.  Hastings District Council has made various applications to this fund to support initiatives within our area.  Of particular interest to the Board is an application which has been submitted seeking financial support for the bridge strengthening programme.  The Council is likely to hear whether this application has been successful in the first quarter of 2019.

3.7      The Board will be updated in due course, and any potential implications on future budgets would be worked through with the Board.  

 

4.0      RECOMMENDATIONS AND REASONS

A)       That the report of the Strategy Manager titled 2019/20 Annual Plan dated 4/03/2019 be received.

B)       That any feedback from the Board is incorporated in the final drafting of the plan.

 

Attachments:

There are no attachments for this report.

 

 


File Ref: 19/178

 

 

REPORT TO:             Hastings District Rural Community Board

MEETING DATE:       Monday 4 March 2019

FROM:                        Transportation Operations Manager

Adam Jackson

SUBJECT:                  Rural Transportation Activities Report        

 

 

1.0      SUMMARY

1.1      The purpose of this report is to update The Rural Community Board with the Rural Transportation Programmed Project Status and Activities Report.

1.2      This issue arises from the Board’s desire to receive regular updates on progress with the works programme and other activities.

1.3      The Council is required to give effect to the purpose of local government as prescribed by Section 10 of the Local Government Act 2002. That purpose is to meet the current and future needs of communities for good quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost–effective for households and businesses. Good quality means infrastructure, services and performance that are efficient and effective and appropriate to present and anticipated future circumstances.

1.4      This report concludes by recommending that the report be received.

2.0      2018/19 RURAL TRANSPORTATION ACTIVITES REPORT

3.0      Forestry Effects on Unsealed Roads - Update

3.1      During December/January HDC’s Transportation operations team began detailed investigations into pavement depth, and strength on most of the logging routes in the district.

3.2      The investigations are showing that there is going to be an increased need for pavement strengthening on unsealed roads prior to logging of forest blocks.

3.3      Initial data suggests we are behind in our unsealed road pavement strengthening programme. Many forestry roads are in operation with understrength pavements. This is also being realised in the maintenance operations though high reactive maintenance costs on forestry roads.

3.4      The data will be presented to NZTA in a business case for increased funding and possibly at an increased Funding Assistance rate. Once the report is finalised, and the quantum of the increase is determined, we will present this information to the Rural Community Board.

4.0      Bridge Update

4.1      The works on the bridge strengthening programme are ongoing with Averys (Ohurakura Road), Moeangiangi (Waikare Road), Riggirs (Maraetotara Road) and Ohara (Big Hill Road) undergoing design with a view to award contracts this financial year. Some smaller construction works which are not weather dependent will be built this financial year.

4.2      Investigations for bridges on Ohurakura Road, Napier Road and Mutiny Roads for the High Productivity Motor Vehicle (HPMV) programme is also underway and we are ahead of schedule. Napier Road bridges and four bridges on Ohurakura Road passed with no further work required. Mutiny Road bridges are on hold while another alternative route is being investigated.

4.3      The “settlement” at Blacks Bridge approach on Taihape Road following the strengthening works will be fixed within the contractors defects period.

4.4      Hastings District Council has applied for the Provincial Growth Fund (PGF) to support local share of the bridge strengthening programme. Other Hawkes Bay Councils (Wairoa, Central Hawkes Bay) have proposed similar intentioned work to PGF, and the application is currently being worked through as a combined regional application.

4.5      Turamoe No. 2 bridge at the end of Turamoe Road is currently undergoing design following the cost-share agreement with the landowner being signed recently.

5.0      Weed spraying

5.1      Weed spraying is in full swing in the rural areas. We have had several complaints regarding the use of glysophate as Councils contractors preferred choice of herbicide. Recent publicity from USA, and most recently in Christchurch continues to be at the forefront of press releases, and appears to be influencing customers opinions on the matter.

5.2      This purpose of this report provides the Rural Community Board some context of both situations in advance of the next LTP submission rounds.

5.3      A US Court recently ruled that glyphosate contributed to a man’s terminal cancer. Following the court’s order for the manufacturer to compensate the man, more than 9,000 people are reportedly also suing the company.

5.4      Opponents to glyphosate often refer to the 2015 report by the International Agency for Research on Cancer (IARC) that classified the herbicide as “probably carcinogenic to humans”. This designation is applied when there is limited evidence of carcinogenicity in humans as well as sufficient evidence of carcinogenicity in experimental animals.

5.5      Australia’s regulator, the Australian Pesticides and Veterinary Medicines Authority (APVMA), reviewed the safety of glyphosate after IARC’s classification. It’s 2016 report concluded that “based on current risk assessment the label instructions on glyphosate products, when followed, provide adequate protection to users”.

5.6      Following the 2015 IARC report, Christchurch City Council (CCC) decided in 2016 to cease using glyphosate in almost all of its operations. CCC have been using alternate products that require more frequent use, and more manual weed control since 2016. The cost increase to fund this change is over 450% per annum.

5.7      It would be unlikely that NZTA would continue to subsidise a significant increase in costs without endorsing this change nationally. Council have approached NZTA to obtain formal direction on this. 

5.8      Until such time as either the NZTA endorse, or change its policy nationally, Hastings District Council will not seek to alter its use of glyphosate as an all purpose herbicide for roadside spraying.

5.9      The Rural Community Board may wish to promote to Council to reconsider this stance as part of the next remit process.

6.0      Low Cost/Low Risk Programme (old minor safety)

6.1      The Waimarama Road (Te Mata Road to Red Bridge – 5km) crash reduction study has been completed and we are currently assessing the recommendations from the report. Any significant changes that would affect the amenity and character of the road will be presented to the Rural Community Board before implementation. Minor changes and improvements will be carried out by the maintenance contractor immediately.

6.2      We have completed investigations to improve safety for our High Risk Motorcycle Routes, which includes Middle Road and Tukituki Road. The project is partially funded by ACC and consists of improvements such as widening, guardrails and improved delineation. Work is expected to start in the coming months once the recommendations have been finalised.

6.3      A high level review of the passing and overtaking opportunities on Taihape Road has been completed. The review does not recommend passing lanes, rather sight distance improvements, slow vehicle bays, or crawler shoulders are recommended. Nine locations have been recommended for improvements. If all nine improvements are implemented, the average distance travelled without a passing or overtaking opportunity reduces from 43km in both directions to under 10km in both directions. These works will be prioritised against other low cost/low risk projects and will commence in the 2019/2020 financial year.

7.0      Middle Rd Corridor Management Plan

7.1      An oral update will be provided to the Rural Community Board by Council’s Strategic Transport Engineer, Mr Eynon Phillips on the Middle Road Corridor Management Plan.

8.0      Works Update

8.1      Attachment 1 provides an update of works across DRA2

8.2      Attachment 2 provides the Rural Community Board with a snapshot of activities undertaken between December 2018 and March 2019.

 

9.0      RECOMMENDATIONS AND REASONS

A)       That the report of the Transportation Operations Manager titled Rural Transportation Activities Report dated 4/03/2019 be received.

 

Attachments:

 

1

AWPT Programme & other Activities

19/182

 

2

RCB Photos - December 2018 to March 2019

CG-14-26-0092

 

 

 

 


AWPT Programme & other Activities

Attachment 1

 

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AWPT Programme & other Activities

Attachment 1

 

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RCB Photos - December 2018 to March 2019

Attachment 2

 

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TRIM File No. CG-14-26-00090

 

 

 

HASTINGS DISTRICT COUNCIL

 

Hastings District Rural Community Board MEETING

 

Monday, 4 March 2019

 

 

 

RECOMMENDATION TO EXCLUDE THE PUBLIC

 

SECTION 48, LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

 

THAT the public now be excluded from the following part of the meeting, namely:

 

10.      Summary of Rating Area 2 Council owned land

 

The general subject of the matter to be considered while the public is excluded, the reason for passing this Resolution in relation to the matter and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this Resolution is as follows:

 

 

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

 

 

REASON FOR PASSING THIS RESOLUTION IN RELATION TO EACH MATTER, AND

PARTICULAR INTERESTS PROTECTED

 

 

GROUND(S) UNDER SECTION 48(1) FOR THE PASSING OF EACH RESOLUTION

 

 

 

 

10.      Summary of Rating Area 2 Council owned land

Section 7 (2) (i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

Sensitivity with individual property owners.

Section 48(1)(a)(i)

Where the Local Authority is named or specified in the First Schedule to this Act under Section 6 or 7 (except Section 7(2)(f)(i)) of this Act.